YELENA LINTAG
Calgary, Canada,Alberta
Summary
Systematic Administrative Assistant with successful experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support.
Responsible, punctual and productive professional when working with little to no supervision.
Reliable in managing front desk operations and offering general office support. Detail-oriented specialist with background coordinating scheduling and record-keeping. Efficient typing and transcription skills.
Talented, with experience managing data and controlling recordkeeping.
Expert at optimizing processes to improve data retrieval, enhance storage procedures, reduce physical storage needs and maintain information security.
Skilled at researching and resolving discrepancies.
Overview
11
11
years of professional experience
Work History
Administrative Assistant
CONCODIA-DMCC
Dubai, UAE, UAE
07.2008 - 01.2017
- Provide administrative support to department managers, supervisors and security staff.
- Provide summary of staff attendance report, answering phone calls in and out bound. Checking emails and responding.
- Petty Cash Custodian. Preparing Invoices, Quotation and Receipts.
- Maintain office equipment and facilities.
- Responsible for maintaining an adequate stock of basic office supplies and often have the authority to negotiate with the procurement.
- Prepare new staff presentations for induction and arrange Dubai Police System courses to issue certificates prior to deploying security guards.
- Provide a First Aid Kit and other P.P.E. required by the Health & Safety program.
- Distributing & sorting out incoming communication data, including faxes, letters, courier & transmittal.
- Organized schedules of meetings, distributed minutes for the concern department.
- Maintained office database – retrieved and organized information for individual employees and clients.
- Liaising company vehicles, fuel consumption repair and maintenance by providing a monthly report, expenses and priorities.
- Tracking & monitoring company assets, inventory record and GPS report, vehicle branding and permits.
- Support issuing Parking Access Card by activating, for parking barriers, data entry, collection of payment of card.
- Monitored damaged barriers by providing accident reports, arranged by service providers to fix.
- Issuing Access Permit and Work Permit to the sub-contractors for access to site.
- Preparing roster & schedule for the staff.
- Liaising water test report from service provider to get laboratory analysis to maintain community Lakes Water.
- Updating KPI report and budget summary.
- Preparing form according to company standard procedure to record and meet International Management System.
Personal Assistant / Administrative Assistant
GENERAL CONSTRUCTION CO. L.L.C
Dubai, UAE
03.2006 - 06.2008
- Preparing agendas for the senior staff.
- Maintained a cordial relation with the whole department for CEO
- Efficiently managed all important telephone calls – Collected and sorted mail, screened and initiated telephone calls.
- Maintaining a daily tasks list – arranged meetings and made appointments with individuals on a priority basis.
- Planned and supervised all personal travel arrangements including: Air travel, ground transportation and accommodations.
- Planned the time table schedule of business, personal and weekend events.
- Collaborated with key management personnel to assist in arrangement of special events.
- In charge and petty cash custodian.
- Full coordination with the CEO, supporting Directors appointments and schedules.
- Safe keeping confidential documents and all files of the management.
- Emailing, faxing, scanning, taking orders, invoicing, quotation, purchase orders, deliveries, statement preparation, encoding.
- Draft routine memo.
- Responsible for In-out calls using mini BX trunk-line then forwarded to respective extensions and other branch offices.
- Distributing daily, weekly reports to all office branches and sites with engineers and other employees.
Executive Assistant / Administrator
Qatari Saudi Cement
Doha, Qatar
10.2005 - 06.2006
- Preparing and organizing materials as needed for meetings, conferences, travel arrangements and expenses reports for the CEO.
- Maintain office scheduling and event calendars.
- Arrange CEO booking and ticketing for business trips and travel management.
- Conducting interviews for the new staff applicants needed for the site factory labourer.
- Researching material supplies and materials used for cement production.
- Preparing business correspondence, minutes of the meeting reports.
- Set up and handle incoming email and office filing systems.
- Managed office equipment and office space as required by the management.
- Established the administrative work procedures for tracking staff’s daily tasks.
- In charge of the finance records and finance responsibility.
- Petty Cash Custodian – Executive officers and operation department.
- Handled daily data entries, income/sales reports, sales receipts and bank account transactions.
- Double-checking accounting reports, verified invoices and various documents for accuracy.
- Prepared supporting documentation for auditing whenever customers or auditors required.
Education
Bachelor of Science - Accounting
Jose Rizal University
Philippines10.1983
Skills
- Research and Analytical Skills
- Resource Coordination and Allocation
- Report Preparation
- Schedule Management
Additional Information
- Holder of U.A.E. Drivers License No. 1223267 Holder of Canada Visit Visa Statues - Renewal basis up to current.
- LMIA - Work Permit - Request
Baking and Cooking
Baking and cooking is my passion as a hobbies. I'd learned so many recipes with innovation and techniques that applies in my routine.
My specialties in baking are cakes, cupcakes, breads, pies, cake pops, and cookies.
For me, cooking is also a non-stop learning where I do love since childhood.
Timeline
Administrative Assistant
CONCODIA-DMCC
07.2008 - 01.2017
Personal Assistant / Administrative Assistant
GENERAL CONSTRUCTION CO. L.L.C
03.2006 - 06.2008
Executive Assistant / Administrator
Qatari Saudi Cement
10.2005 - 06.2006
Bachelor of Science - Accounting
Jose Rizal University