Yasmin Alkhal
San Diego
Summary
Results-oriented Executive with a proven record in streamlining operations, increasing profits, and maximizing market penetration. Demonstrated leadership in promoting operational improvements and market expansion while fostering a positive corporate culture. Committed to contributing to team success through strong organizational skills and a clear understanding of accounting principles.
Overview
10
10
years of professional experience
Work History
Administrative Secretary I
County of San Diego
5055 Ruffin Rd San Diego 92123
02.2024 - Current
- Provide executive administrative support to two Human Services Program Managers (HSPMs) in a fast-paced office of 200+ employees.
- Coordinate daily administrative operations, ensuring efficient workflow and timely completion of high-priority assignments.
- Manage UKG timekeeping for 200+ employees, including monitoring deadlines, reviewing and editing timecards, processing approvals, and providing guidance to supervisors.
- Maintain and analyze complex Excel tracking reports, including Attendance Tracking, Overtime Tracking, Position Status Reports (PSR), Performance Review Tracking, Inventory Tracking, and UKG reports.
- Coordinate executive calendars, schedule meetings, and manage conference room reservations across multiple departments and shared office spaces.
- Serve as the primary point of contact for office visitors, interview scheduling, and interdepartmental meeting coordination.
- Prepare and distribute meeting invitations through Microsoft Outlook, Teams, and Zoom while coordinating logistics for large staff meetings and leadership events.
- Create professional PowerPoint presentations for bi-monthly All Staff meetings and leadership presentations.
- Record, prepare, and maintain confidential meeting minutes for leadership, Employee Engagement, and other management meetings.
- Maintain confidential personnel records and electronic filing systems, ensuring compliance with County policies and secure document management.
- Manage office procurement activities, including ordering office supplies, PPE, and equipment while monitoring inventory levels and budget utilization.
- Collaborate with Fiscal and Appointing Officers (AO) to administer Blanket Purchase Agreements (BPAs), vendor accounts, and purchasing processes.
- Reconcile monthly Procurement Card (P-Card) transactions, verify invoices, prepare Oracle documentation, and ensure timely fiscal reporting.
- Conduct annual inventory audits and maintain inventory records to support fiscal year-end compliance.
- Develop and publish quarterly employee newsletters using Adobe express and SharePoint to communicate office updates, achievements, and organizational events.
- Design professional flyers, announcements, and internal communications using Adobe express, Microsoft Word, and Publisher.
- Support employee engagement initiatives by coordinating office events, communications, and recognition programs.
- Build strong working relationships with management, supervisors, vendors, and staff while providing exceptional customer service and administrative support.
- Recognized for maintaining accurate records, improving administrative efficiency, and delivering high-quality support in a high-volume public service environment.
President
Yasminadesignz
Poway, CA
04.2021 - Current
- Developed and implemented new strategies and policies to establish long-term business objectives and provide strong and sustainable organizational leadership.
- Achieved under-budget and on-time project management to adhere to project goals.
- Initiated operational improvements using lean methodologies to drive efficiency and reduce costs.
- Developed design deliverables that elevated, differentiated and functioned on-brand and on-strategy.
- Identified design requirements for each project.
- Fostered a positive atmosphere in dynamic work settings to enhance team productivity and engagement.
- Adapted to flexible scheduling by taking on night, weekend, and holiday shifts to meet operational needs.
- Used Microsoft Word and other software tools to create documents and other communications.
- Created plans and communicated deadlines to complete projects on time.
- Employed design fundamentals when selecting typography, composition, layout and color in design work.
- Put together videos for social media, advertising and informational purposes.
- Took on roles as graphics assistant and graphics specialist to provide range across projects.
Office Manager
Collision Tech, Inc
El Cajon , CA
11.2019 - 02.2022
- Maintained computer and physical filing systems.
- Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel.
- Updated reports, managed accounts and generated reports for company database.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Coordinated and aligned corporate and office schedules and disseminated important work information to employees.
Bookkeeper
Ever Prime Concepts
San Diego, CA
06.2018 - 07.2019
- Ever prime Concepts
- Responsible for daily entry of accounting transactions
- Prepared financial statements
- Performed bank and account reconciliations
- Produced monthly financial summaries and reports
- Ensured compliance with all regulatory reporting requirements
- Verified purchase orders
- Processed accounts payable invoices
- Established QuickBooks accounting system to reflect accurate financial records
- Posted daily receipts and payments in accordance with corporate protocols
- Monitored, verified and approved invoices and reviewed balances using financial software to assess balance sheet for variances
Case Manager
SCN, Syrian Community Network
San Diego, CA
05.2016 - 06.2018
- Oversaw caseload of 140 families during resettlement, ensuring delivery of comprehensive, community-based support.
- Conducting initial assessments of clients' situation to determine needs and goals
- Researching and advocating for appropriate public assistance resources for clients
- Guided new Syrian families and individuals arriving in the US through UN and resettlement agencies in accessing social and community resources.
- Referred families and individuals to appropriate treatment centers.
- Coordinated communication with clients' care teams to ensure comprehensive support.
- Ensuring that all case files, and other records, strictly comply with policies, regulations, and procedures
- Boosted referral rates by delivering exceptional service and fostering strong connections within the community.
Education
Associate of Arts - Sociology
Faculty of Art And Human Sciences
Syria09.2003
No Degree - Customer Service Etiquette And Protocol
CCSP
Syria09.2003
Emerging Leaders Development Program - Divisio of continuing and professiona education ed
University of California, Davis
Davis, CA12-2025
Skills
- Scheduling and calendar management
- Communication
- Presentation skills
- Teamwork
- Adaptability
- Problem-Solving
- Public speaking
- Presentation negotiation
- Attention to detail
- Confidence
- Commitment to goals
- Respectfulness
- Office management
- Organizational skills
- Public speaking
Languages
Arabic
English
Languages
Excellent,5,Excellent,5
Languages
Excellent,5,Excellent,5
Timeline
Administrative Secretary I
County of San Diego
02.2024 - Current
President
Yasminadesignz
04.2021 - Current
Office Manager
Collision Tech, Inc
11.2019 - 02.2022
Bookkeeper
Ever Prime Concepts
06.2018 - 07.2019
Case Manager
SCN, Syrian Community Network
05.2016 - 06.2018
No Degree - Customer Service Etiquette And Protocol
CCSP
Associate of Arts - Sociology
Faculty of Art And Human Sciences
Emerging Leaders Development Program - Divisio of continuing and professiona education ed
University of California, Davis