Xiomara Hernandez
Sunnyvale
Summary
Detail-oriented Finance and Research Administrator with over 10 years of experience in financial operations, invoice processing, and sponsored research administration at Stanford University. Proven ability to manage high-volume transactions, reconcile data across multiple systems, and ensure compliance with institutional policies. Strong background in financial reporting, problem resolution, and cross-functional collaboration.
Overview
20
20
years of professional experience
Work History
Research Administrator 1
Stanford University
09.2022 - Current
- Manage, monitor, and reconcile financial transactions, including invoices, reimbursements, and expense transfers.
- Prepare and review financial reports to ensure accuracy and compliance.
- Process iJournal expense transfers in Oracle Financials and compile supporting documentation.
- Identify, analyze, and resolve payment discrepancies; escalate complex issues when necessary.
- Track expenditures and commitments across multiple systems.
- Serve as liaison between Principal Investigators, Office of Sponsored Research, and finance teams.
- Maintain and monitor purchasing and travel card activity.
- Support financial closeout processes, audits, and reporting requirements.
- School of Medicine
Administrative Associate
Stanford University
01.2014 - 11.2022
- Processed reimbursements and tracked financial transactions.
- Coordinated administrative and financial workflows.
- Supported reporting and data tracking using Excel and internal systems.
- School of Medicine
Accounting / Finance Specialist
Stanford Woods Institute
11.2015 - 09.2022
- Managed high-volume invoice processing, accounts payable/receivable, and vendor payments.
- Reviewed and analyzed financial reports from OBI and reconciled discrepancies.
- Prepared and processed iJournal entries and supporting documentation.
- Monitored outstanding transactions and ensured timely resolution.
- Collaborated with internal departments and finance teams to resolve discrepancies.
- Generated financial reports and supported operational decision-making.
Account Manager
Stanford Blood Center
08.2008 - 11.2013
- Managed accounts, coordinated operations, and supported client relationships.
Receptionist
Stanford Blood Center
08.2006 - 08.2008
- Provided administrative support and managed front desk operations.
Education
Executive MBA -
San Francisco State University
Bachelor’s Degree - Business Psychology
Palo Alto University
Associate Degrees - Business Administration & Accounting
Cañada College
Skills
- Invoice Processing
- Financial Reporting
- IJournal Processing
- OBI
- Reconciliation
- Compliance
- Vendor Coordination
- Data Analysis
- Team collaboration
- Problem solving
Timeline
Research Administrator 1
Stanford University
09.2022 - Current
Accounting / Finance Specialist
Stanford Woods Institute
11.2015 - 09.2022
Administrative Associate
Stanford University
01.2014 - 11.2022
Account Manager
Stanford Blood Center
08.2008 - 11.2013
Receptionist
Stanford Blood Center
08.2006 - 08.2008
Executive MBA -
San Francisco State University
Bachelor’s Degree - Business Psychology
Palo Alto University
Associate Degrees - Business Administration & Accounting
Cañada College