Ximena Escobar
Toronto,ON
Summary
Proactive professional with strong background in financial analysis, budgeting and forecasting. Develops and implements financial plans and delivers strategic financial advice to ensure programs sustainability.
Overview
21
21
years of professional experience
Work History
Association Manager
Women's Art Association of Canada
03.2022 - Current
- Manages daily finance operations of 246 member Association, including AP processing, AR collection, bank reconciliation and payroll processing
- Develops annual operations budget, monitors capital reserve funding status, develops cash flow projections and presents monthly financial report (Balance Sheet, Statement of Operations, and Budget vs
- Actual Reports) to ED and Managers, providing explanations and solutions to financial concerns
- Successfully applied for 3 provincial grants for operations.
- With Board approval, changed membership requirements, increasing membership by 30%, making it more diverse and inclusive. in response to current community needs.
- Double revenue by developing rental initiative of facilities for events and studios. Oversees all aspects of these activities, maximizing this source of revenue.
Manager, Finance & Operations
Ernestine's Women's Shelter
11.2016 - 02.2022
- Led all aspects of financial reporting – Internal and External, leading annual year-end audit
- Oversaw all financial analytics including budgeting and planning to stakeholders, creating management reports and reporting packages in a timely manner
- Prepared financial portion of grant applications; coordinated the annual audit; submitted financial reports to program funders, developing new reporting systems to monitor KPIs and risks
- Managed all aspects of the organization's operations in accordance with the VAW Shelter Standards and the values and principles of the organization, managing the resource planning and talent development plan, led by the Board of Directors
- As the HR Manager, successfully developed new pay bands, reviewed HR manual, developed policies and procedures and ensure compliance with ESA legislation.
Manager, Finance and Administration
Canadian Women's Foundation
06.2013 - 10.2016
- Created human resources policies, procedures, and systems, establishing a performance review process and standardizing job descriptions and postings
- Led the recruitment and hiring process, advised upper management on remuneration, human resources planning and compliance with employment law
- Developed and implement processes and procedures for the finance and administration department
- Coordinated 5 annual financial audit and oversaw management of the organization's general ledger.
CHIEF ADMINISTRATIVE OFFICER
National Angel Capital Organization
03.2011 - 04.2013
- Developed and implemented the organization's 3-year strategic plan
- Created, established and administered the human resources policies and procedures
- Responsible for overseeing the day-to-day operations of a federally funded program, supervising all staff and reporting to the Board
- Lead the performance management process that measured and evaluated progress against goals for the organization
- Provided for all staff a strong day-to-day leadership presence.
OFFICE AND OPERATIONS COORDINATOR
CCL & D
01.2010 - 01.2011
- Managed day-to-day financial and administrative operations of a 32 bed women's shelter.
- Reconciled accounts, paid expense claims, and prepared payroll
- Researched grant opportunities, prepared grant applications, and reported to the executive Director and Board of Directors
- Maintained HR records, administered new hire orientations, created job posting, screened applications, arranged interviews, and participated in the hiring decision.
PROGRAM MANAGER
Polycultural Immigrant and Community Services
01.2007 - 01.2010
- Supervised, trained and evaluated the performance of a team of 15 employees at two sites
- Working with the ED created a human capital development and coaching culture within the organization, upgraded human resources functions including: training, development, compensation and benefits, employee relations, performance evaluation and recruiting
- Successfully applied for federal funding for a training program for foreign-trained professionals, managed program operational funding, and ensured compliance with contractual obligations.
CENTRE ADMINISTRATOR
Sylvan Learning Centre
01.2003 - 01.2006
- Managed all administrative functions of the centre, including, human resources, sales, training, and customer service
- Recruited, hired, trained and evaluated performance of all staff
- Developed and implemented systems for reporting, measurement and supporting local revenue generation
- Identify geographic growth opportunities and priorities, successfully making the centre into a profit-generating operation.
Education
Bachelor of Arts - Sociology, Political Science, Economics
York University
Toronto, ONMaster of Arts - Linguistics
University of Toronto
Toronto, ONSkills
- Financial professional with 10 years of experience overseeing finances of non-profit organizations in Toronto
- Sound knowledge of non-profit accounting policies and procedures
- Proficient in QuickBooks, Sage, and Excel Proven experience applying and administering grants
- Adept in developing operations budgets for non-profit organizations
Community Service
- On-Track Career & Employment Services, Toronto, Ontario, Board Director and Board Secretary, 2013-01-01, 2015-01-01
- Humewood House, Toronto, Ontario, HR Committe Chair, Secretary, Governance Committee Chair, 2009-01-01, 2016-01-01
- ECHO Women’s Choir, Toronto, ON, Board Director & Treasurer, 2018-01-01, Present
COMMUNITY INVOLVEMENT
Humewood House, Toronto, Ontario
HR Committee Chair, Secretary, Governance Committee Chair 2009 – 2016
On-Track Career & Employment Services, Toronto, Ontario
Board Director and Board Secretary 2013 - 2015
ECHO Women's Choir, Toronto, ON 2018 – Present
Board Director & Treasurer
Timeline
Association Manager
Women's Art Association of Canada
03.2022 - Current
Manager, Finance & Operations
Ernestine's Women's Shelter
11.2016 - 02.2022
Manager, Finance and Administration
Canadian Women's Foundation
06.2013 - 10.2016
CHIEF ADMINISTRATIVE OFFICER
National Angel Capital Organization
03.2011 - 04.2013
OFFICE AND OPERATIONS COORDINATOR
CCL & D
01.2010 - 01.2011
PROGRAM MANAGER
Polycultural Immigrant and Community Services
01.2007 - 01.2010
CENTRE ADMINISTRATOR
Sylvan Learning Centre
01.2003 - 01.2006
Bachelor of Arts - Sociology, Political Science, Economics
York University
Master of Arts - Linguistics
University of Toronto
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