Xiaoyu Tian

As a bookkeeper.

• Create and analyze financial reports, ensure legal requirements compliance, process accounts payable and receivable, and manage invoices and tax payments.
• Keep financial records and establish, maintain, and balance various accounts using manual and computerized bookkeeping systems like QuickBooks.
• Draw up financial statements (trial balance, income statement, balance sheet).
• Record day-to-day financial transactions and complete the posting process.
• Calculate and prepare checks for payrolls, utility, tax, and other bills.
• Prepare tax returns, perform other bookkeeping services.
• Complete and submit tax remittance forms, worker's compensation forms, pension contribution forms, and other government documents.
• Maintain a complete filing system to support financial records.

As an administrative assistant.

• Prepare and edit correspondence, faxes, letters, emails, contracts, invoices, presentations, brochures, publications, reports, and related documents.
• Coordinate the internal flow of information by sorting the disturbing incoming mails and other materials to the responsible person.
• Schedule appointments and organize conferences for international trade and project cooperation with business partners.
• Order and control the inventory of office supplies, as well as maintain office equipment.
• Answer client phone calls, check admin emails, and redirect questions, inquiries, potential customers, and complaints to the responsible person.
• Set up and maintain the corporate information system, including client database, project profiles, and business records, etc.
• Record notes, memos, and minutes of meetings and negotiations for further managerial review and analysis.
• Arrange travel schedules, book transportation tickets, and reserve accommodations for the sales manager.
• Collect and analyze data, statistics, and industry studies to support market research and report compilation.
• Determine and improve the administrative system by standardizing the office procedures and optimizing workflow.