Xiaolu Wei
Vancouver,Canada
Summary
Results-driven Office Manager at Soo Jerky Ltd. with expertise in ERP and Sage 50, successfully enhancing supply chain efficiency to achieve a 15% cost reduction. Demonstrates exceptional multitasking abilities and a commitment to confidentiality, leading to improved operational workflows. Proven collaborator across departments, leveraging strong communication skills and attention to detail for seamless project execution.
Overview
11
11
years of professional experience
Work History
Office Manager
Soo Jerky Ltd.
Richmond, Canada
08.2020 - Current
- Implemented advanced forecasting methods to accurately predict product demand and adjust supply chain activities accordingly.
- Established relationships with suppliers to ensure efficient procurement of goods while maintaining competitive prices.
- Implemented clear and effective planning strategies to meet supply chain needs, meet demand and optimize distribution.
- Coordinated transportation activities related to incoming orders and outbound shipments.
- Conducted market research to identify potential suppliers and negotiated pricing for supply chain management services.
- Collaborated with internal teams to ensure efficient order fulfillment processes.
- Selected transportation routes to maximize economy, combining shipments or consolidating warehousing and distribution.
- Raised orders for factory supplies, including meat ingredients, non-meat ingredients, spices, lab test supplies for production usage, and warehouse packaging supplies in ERP-Mysis and Sage 50
- Placed orders with oversea factories and kept following up on production, shipping process, and custom clearance status
- Set up and maintained safety stock levels for all items in Mysis based on seasonal usage level
- Partnered with production and warehouse teams to arrange schedules for incoming shipments based on production for customer orders
- Worked with third-party frozen facility to arrange shipments for incoming meat and fish loads to ensure all orders meet CFIA requirements and mandatory documents were collected and filed properly
- Followed up with suppliers and logistics on shipment status
- Assisted designer and QA team to go through the verification process for artworks to ensure prints on all packaging materials can meet government regulations before the final bulk printing
- Compiled shipping document packs and approving for payment with accounts team and warehouse team
- Arranged inventory counting with warehouse inventory team for all supplies every 2 weeks
- Coordinated with consultant to set schedule for mid-year and year-end inventory count
- Sourced alternative vendors especially for key raw materials to secure a diversified suppliers base and a 15% reduction in the cost of major purchasing
- Submitted credit application for new vendors
- Regularly reviewed prices with vendors and made comparisons among different suppliers to lower the production cost
- Worked with QA team to sign off required support documents for new items’ purchasing
- Monitored and updated items’ documents provided by vendors are within the validity date for existing purchasing items
- Entered customer orders in the Sage and Mysis system
- Completed manufacturing orders for finished goods in ERP-Mysis before shipments to customers
- Coordinated shipments to domestic and oversea customers
- Prepared invoices in Sage
- Arranged services for forklifts, compressors, recycling, etc
- Created and posted hiring information on the hiring website
- Screened applications for employers
- Assisted employers to arrange interview schedule
- Prepared general training, working safely training and food safety training for new employees
- Host the monthly safety committee meeting and prepared agenda for the monthly Safety Committee meeting
- Gathered documents and questions from different parties that need to be presented and signed off in the committee meeting
- Prepared report after the committee meeting for the employer
- Prepared the Employer Incident Investigation Report and followed up with different parties on each incident reported to WorkSafeBC and kept Memo updated
- Worked together with production and warehouse staff to proceed with the monthly safety inspection check, and file the Monthly Safety Inspection Report.
- Posted and documented committee meeting report, WorkSafeBC orders and notifications for employers and employees’ acknowledgment
- Arranged mandatory safety training for joint Health & Safety Committee members
- Monitored first-aid attendants’ certificate and arranged renew course
- Assisted WorkSafeBC inspector for incident investigation and adjusted within the factory accordingly
- Developed and implemented supply chain strategies to reduce costs and improve efficiency.
- Identified and rolled out both short- and long-term supply chain plans while optimizing procedures to decrease annual expenses.
- Developed and implemented strategies to optimize the supply chain process, including inventory control and cost reduction initiatives.
- Consulted with stakeholders throughout the organization on strategic sourcing decisions.
Senior Merchandiser
Kacoo. Ltd.
Manchester, United Kingdom
01.2018 - 01.2020
- Worked with a number of different major ladieswear retailers mainly including ASOS, Topshop, Boohoo, Nastygal, Anthropology, Urban outfitters
- Ensured the ERP -SAP updated
- Managed orders using the critical path from start to finish
- Coordinated with the factory and customer on a daily basis
- Perfectly understood and used customer extra-net systems
- Worked with factories in Pakistan / China / Bangladesh
- Coordinated closely with the accountant highlighting any issues or problems as they occurred
- Managed the shipping process with the factories
- Compiled shipping document packs and approving for payment with accounts team and warehouse team
Human Resource Management specialist
Hebei Electric Power Design & Research Institute – Power Construction Corporation of China
01.2014 - 01.2018
- Well organized recruitment for graduation students two times each year, targeting recruiting around 50 new graduated each year
- Handed staff enrolling and resigning process, and labor disputes if needed
- Dealt with the remittance of social insurance and security for 2000 permanent employees each month and processing of industrial injured accident if needed
- Performed benefit application and distribution for retired 800 employees each month accurately and on time
- Maintained monthly reconciliation of remittance and year-end adjustment
- Kept ERP management software updated
- Arranged the training for new employees 2 times each year
- Cooperated with other departments on other learning activities related to specific industrial knowledge
- Performed personnel file management for 2000 permanent employees
- Applied public passport, other countries' visa for staff working for the overseas project, 200 cases each year
- Successfully participated as a member of reform community, launching reform on strategy, re-structure, and human resource functions
Education
Payroll Compliance Practitioner (PCP) -
01.2021
Master of Science - Human Resource Management (International Development)
University of Manchester
Manchester, UK01.2013
Skills
- Microsoft Office Word
- Microsoft Excel
- Microsoft Outlook
- Microsoft PowerPoint
- Mysis
- ERP
- SAP
- QuickBooks
- Sage 50
- Ability to Multitask
- Detail-oriented
- Confidentiality
- Communication
Languages
- English
- Mandarin
Timeline
Office Manager
Soo Jerky Ltd.
08.2020 - Current
Senior Merchandiser
Kacoo. Ltd.
01.2018 - 01.2020
Human Resource Management specialist
Hebei Electric Power Design & Research Institute – Power Construction Corporation of China
01.2014 - 01.2018
Payroll Compliance Practitioner (PCP) -
Master of Science - Human Resource Management (International Development)
University of Manchester
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