Xiaodan Fu

• Hire and train Payroll/Benefits Assistants for Benefits and Payroll processing;

• Supervision of up to 5 Payroll/Benefits Assistants;

• Demonstrate and mentor for service excellence and to meet Payroll and Benefits department goals; proactively monitor and prioritize workload to meet deadlines;

• Provide ongoing advice, guidance and clarification to staff to ensure accuracy of work and service quality;

• Review changes in collective agreements, communicate with benefits providers as applicable ensuring updates to benefit handbooks and other information occur;

• Collaboration with HR regarding complicated cases, benefits eligibility;

• Benefits primum annual rate updates, union and management salary increases and retros;

• College Pension and Municipal Pension administration: EITRs, Purchase of Services, Payroll reporting, LTD start & Stop, LTD confirmation;

• Payroll and benefits accounts reconciliations;

• Resolve issues and inquiries from employees regarding benefits and deductions through telephone, email, and in-person interactions;

• Provide data and analysis for audit, year-end purposes, and other activities at the request of mangers;

• Filling in Payroll Coordinator duties from November 2023 to February 2024.

• Review and reconcile monthly benefits costs and payments to the financial accounts;

• Resolve issues and inquiries from employees regarding benefits and deductions through telephone, email, and in-person interactions;

• Observe strict procedures to maintain data and employees confidentiality;ensuring comprehensive controls exist and are operational for accurate, secure records and applicable compliance to reduce risk to the organization;

• Ensure benefits data quality meets reporting and accountability requirements and standards;
• Liaise with the College's benefits carrier(s) and pension provider(s) to set-up information sessions, ensure that employee queries/concerns are resolved;
• At the request of Payroll and Benefits Manager, Labour Relations, or others partners, collect data from Colleague or from external sources, generate statistical reports, analyze and interpret reports;
• Coordinate the processing of benefit transactions and payment of invoices to carriers/providers and related report production; problem solve, and communicate information, and new process implementations within the department, college areas and, if applicable, external agencies,
• Liaise with the Director; Coordinator, Payroll Operations; and Human Resources to ensure staffing matters related to collective agreements and college policies are handled appropriately and consistently;
• Provide data and analysis for audit, year-end purposes, and other activities at the request of supervisor;
• Participate in the on-going analysis regarding utilization, costs, and other factors (such as plan design, forecast trends, long term disability validation, etc) to provide options and recommendations to help assure maximum coverage at the least possible cost to the College and employee. Includes preparing/summarizing benefit information, statistical/census data, annual financial statement data, as needed;
• Prepare related budgetary recommendations and assist in the monitoring, verifying and reconciling of applicable budgeted funds.

• All aspects of company payroll – ensure electronic timesheets are complete, liaise with business leaders,team members, and external entities, payroll reporting, etc
• All aspects of benefits administration including enrolling eligible employees, making appropriate deductions from payroll for premiums, being an informational resource for staff, participating in benefits plan renewals with our provider
• File, compile and distribute reports
• Conduct accurate research and calculation into final pay requirements, create ROEs, track team member additions and departures to determine retention rates
• Oversee the verification of New Team Member kit which includes training and orientation materials for all new employees
• Commission calculations
• Managing Time off spreadsheets and tracking as required
• Development and preparation of key HR reporting, such as team member turnover, sick tracking, and scheduling of performance reviews
• Administer benefit plan, enroll new team members on the BC Transit Pro Pass
• Keep Payroll Manual up to date
• Assist in identifying and implementing opportunities for efficiencies
• Calculate and reconcile WCB premiums
• Complete accounting functions with a main focus on processing accounts payable invoices for purchase orders
• Prepare Journal Entries as required

• Manages biweekly payroll for over 120 hourly and salaried employees
• Protects payroll operations and maintains employee confidence by keeping information private
• Updates and processes RRSP remittance monthly
• Performs related clerical duties such as composing letters and memos to accompany various payroll remittances or reports, termination payments, or in response to inquiries as required
• Completes monthly operational reports to check labour budget compliance and identify areas in need of adjustment
• Works closely with CFO to pay out special payments
• Creates receiving reports and updated vendor balance sheets to record accounts payable
• Eliminates inaccuracies in accounts payable payments by verifying information prior to generating checks and electronic payment transfers
• Maintains accounting ledgers by verifying and posting account transactions
• Reconciles monthly statements and transactions to keep records accurate and current
• Expedites payments by verifying accuracy and currency of vendor information
• Analyzes invoice and expense reports, identified variances and researched issues to correct problems and maintain financial compliance
• Gathers information to produce accounts payable reports for review.

• Collaborated with accounting management to produce accurate and timely financial paperwork and reports for AP and AR, budget administration and year-end closing requirements
• Compiled budget documents and monitored costs to maintain control systems
• Assisted with month-end and year-end closings to support accounting system accuracy
• Coded invoices and other records to maintain organized and accurate records
• Reconciled monthly statements and transactions to keep records accurate and current
• Analyzed invoice and expense reports, identified variances and researched issues to correct maintain financial compliance
• Prepared semi-monthly payroll for team of salaried and hourly employees.

• Organized marketing research team, made forecasting report of anti-aging health food to General
• Manager
• Built and managed customer service team and two sales team
• Coordinated with finance department for sales and return payments
• Prepared sales budget plan and wrote annual sales report to General Manager.

• Supported enterprises in product/service and management innovation
• Helped enterprises in budgeting and controlling of governmental funding.

• Developed potential foreign customers and in Beijing & Shanghai
• Developed existing training and installations services in Singapore and Malaysia.

• Coordinated with relative departments to maintain data and information
• Assisted in planning Eve Brook Scholarship Funds.

• Coordinated with Finance Department in collecting payments.