Xanut Leyva
Hawthorne,CA
Summary
Human Resource Compliance with Executive Assistance experience. As executive assistant worked closely with the owner and Executive Director updating company policies, creating new policies, meeting minutes, and calendar management. As HR Compliance was solely responsible for the management of the Human Resources department for Treston Security Services, Matrix Solutions, LLC, and Bastards USA, LLC.
Overview
6
6
years of professional experience
Work History
Executive Assistant/Human Resource Compliance
Treston Security Services
05.2023 - Current
- Screened performance evaluations for raises.
- Employee file management including file auditing.
- Filed workers compensation claims and aided in investigations of injuries reported. Created injury reporting packet and trained account mangers and field supervisors on how to properly document and report injuries.
- Completed Annual company Census.
- Input wage garnishments for Franchise Tax Board and Child Support agencies. Handled all incoming and out going correspondence between the company and outside agencies in regards to garnishments.
- Completed all EDD responses including disability, unemployment and FMLA.
- Implemented weekly meetings between HR and account managers to review and discuss Corrective Actions. Conducted investigations and handled verbal warnings, written warnings, and terminations.
- Managed company inventory using Sortly to label and distribute company issued phones, laptops, monitors, and Ipads. Additionally, I created and implemented a company issued equipment agreement.
- Managed executive director's calendar, scheduling meetings and appointments.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Served as liaison between departments to facilitate effective communication throughout the company.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations. Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
- Assisted in the development of company policies and procedures, contributing to a more organized work environment.
- Aided in recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection for various administrative positions.
- Collaborated on special projects to improve overall business operations within the organization efficiently.
- Implemented Orientation for incoming new hires reducing the number of negative interactions with field staff. New hire orientation included information on company policies, sexual harassment, payroll information, break and meal violations, sick time, and company staff introductions.
- Prepared documents for legal cases. Including providing attorneys with requested documents such as employee files and paystubs.
- Managed employee relations by reviewing and investigating employee grievances, time off requests, and payroll discrepancies.
- Assisted in completing meeting minutes for weekly corporate meetings.
- Assisted employees with FMLA or bereavement information requests.
- Completed employment verifications.
- Filed paperwork and organized computer-based information,
- Assisted in creating and implementing Work Place Violence Prevention Plan.
Human Resource Compliance
Matrix Talent Solutions (Bastards USA LLC)
11.2023 - Current
- New Hire Onboarding: Was soley responsible for full cycle recruitment of restaurant staff. Onboarded over 50 employees in preparation for the reopening of Bastards under new management.
- New Hire Orientation: Added orientation to the new hire process to review expectations and employee handbook with new hires.
- Offboarding: Was solely in charge of documenting Terminations and Resignations. Also, preparing employee files for offboarding processing.
- Wage Garnishments: Completed court issued wage garnishments for the Franchise Tax Board and Child Support Agencies.
- Corrective Actions: Wrote and completed verbal and written corrective actions.
- Maintained safety records and accident reports for human resources. Including submitting Worker's Compensation claims.
- Analyzed current human resources and business practices for increased improvements using California Restaurant Association resources.
- Improved compliance with labor laws through regular reviews of policies and procedures, minimizing legal risks associated with human resources activities.
- Developed and implemented comprehensive human resources policies and procedures in compliance with applicable federal and state laws.
- Directed human resources efforts including recruitment, performance managing, workplace safety programs compliance ensuring personnel remained highly motivated and committed to organizational success.
- Assisted in recruiting new talent to join the team by participating in interviews, evaluating resumes, and making hiring recommendations based on qualifications or experience level required per position opening at hand.
- Created onboarding documents and process
- Submitted Workers Compensation quote requests.
Administrative Assistant
Veterans Stand Together (VST)
05.2023 - Current
- Assisted Director of Community Development in organizing various community events for veterans. Including a Toys for tots drive, Marine Corp birthday celebration, Hearts of Honor Sip n Paint for female veterans, Monsters Brunch.
- Volunteered to provide informational materials for veterans during community partner gatherings. Worked closely with organizations such as the South Gate Chamber of Commerce and the Veterans Association.
- Assisted Director of community development in calendar management, scheduling meetings, and meeting minutes.
Executive Assistant
Amphibious Medics
02.2020 - 08.2022
- Produced accurate office files, updated spreadsheets, and crafted presentations to support accounting department, Volunteered to help with projects of varying degrees of complexity,
- Organized monthly meetings with the COO to track the progress of the new procedures created and implemented, Responded to emails and other correspondence to facilitate communication and enhance business processes,
- Processed travel expenses and reimbursements for multiple executives,
- Created filing systems for management team,
- Trained staff in correct procedures and expense reporting requirements,
- Filed paperwork, checks, and organized computer-based information,
- Assisted with delivering, organizing, and tracking all apparel inventory,
- Executed basic banking and bookkeeping tasks like depositing checks, monitoring all incoming checks in a spreadsheet, and filing incoming checks after they have been deposited,
- Used QuickBooks to produce monthly invoices, reports, checks and other deliverables,
- Reviewed customer accounts for overdue invoices,
- Assisted Human Resource Director with EDD employment verifications, wage garnishments, and unemployment claims.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Coordinated events and worked on ad hoc projects.
Front Desk Associate
Watersafe Swim School
01.2020 - 06.2020
- Maintained organization of front desk area and merchandise,
- Answered multi-line phone system and transferred calls to correct personnel,
- Took reservations over phone, in person and via computer for guests and provided confirmation information,
- Used software to process reservations, check-ins, and check-outs,
- Maintained transaction security by verifying payment cards against identification
- Managed instructors calendars
Administrative Assistant
The Oncology Institute of Hope and Innovation
08.2018 - 11.2019
- Monitored premises, screened visitors, updated logs to maintain security,
- Supported meetings by organizing spaces and materials, and documenting discussions,
- Developed and updated spreadsheets and databases to track, analyze and report on customer experiences, Interacted with vendors, contractors, and professional personnel to receive orders and communicate instructions,
- Answered multi-line phone system and routed calls
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
Education
Associate of Arts - Psychology
Long Beach City College
Long Beach, CA06.2020
Associate of Arts - Sociology
Long Beach City College
Long Beach, CA06.2020
Skills
- SAP Concur
- Zoho
- Microsoft Outlook
- Excel
- Microsoft Office
- Adobe
- Data Entry
- Inquiry Response
- QuickBooks
- Toast
- Paycor, Hubspot, Belfry, Humanity, Applicant Stack, Valiant
- Slack
- DocuSign
- Human Resources Fundamentals
Accomplishments
- Developed guidelines as well as new company policies for expense reporting to help enable employees to succeed under a new structure. Worked closely with the Chief Operating Officer and President to implement these new procedures. With a fast-growing number of company cards and employees, we wanted to make sure that we were holding our people accountable and redirecting saved time to updating our internal system that tracks all contracts, waivers, pay rates, etc. for all clients. Once this new system was implemented the company began receiving 90% of all expense reports within 1 months’ time as opposed to the 3-6 months it was taking to have all reports submitted for just 1 month. This also helped the company catch thousands of dollars in fraudulent charges.
- Created a training guide for new Concur users to reference when expense reporting.
- Helped organize multiple high profile client events alongside our lead medic and oversee anywhere from 2-4 medics who were doing covid testing for upwards of 50 people.
- Successfully implemented New Hire Orientation significantly reducing the high turnover rate at Treston Security.
Timeline
Human Resource Compliance
Matrix Talent Solutions (Bastards USA LLC)
11.2023 - Current
Administrative Assistant
Veterans Stand Together (VST)
05.2023 - Current
Executive Assistant/Human Resource Compliance
Treston Security Services
05.2023 - Current
Executive Assistant
Amphibious Medics
02.2020 - 08.2022
Front Desk Associate
Watersafe Swim School
01.2020 - 06.2020
Administrative Assistant
The Oncology Institute of Hope and Innovation
08.2018 - 11.2019
Associate of Arts - Psychology
Long Beach City College
Associate of Arts - Sociology
Long Beach City College
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