William Xia
Burnaby,British Columbia
Summary
Versatile Office Administrative Assistant with a proven track record at ETAC Research and Development, adept in document preparation and managing electronic filing systems. Excelled in enhancing collaboration through meticulous meeting organization and leveraging bilingual communication skills. Skilled in web technologies and project management tools, ensuring efficient online service administration and data confidentiality.
Overview
1
1
year of professional experience
Work History
Office Administrative Assistant
ETAC Research and Development
Burnaby, British Columbia
08.2023 - 10.2024
- Drafted professional business documents for various managers and executives, including agreements, company articles, presentations, spreadsheets, reports, and other materials, using Microsoft Office applications.
- Organized and maintained electronic filing systems.
- Assisted with scheduling meetings and appointments for the office staff.
- Drafted memos, agendas, meeting notes, and other documents to enhance the collaborative process.
- Recorded minutes during the board meeting.
- Drafted and managed electronic agreements with electronic signatures using DocuSign.
- Used a voice recorder or notepad to compose and transcribe interviews with engineers for market research purposes.
- Managed and filed expense reports, tracked invoices, and processed payments.
- Maintained confidentiality of sensitive data in accordance with company policies.
- Sorted mail daily for distribution throughout the organization.
- Administer and settle online services, such as VPS (Virtual Private Server), Google Workspace, business emails, and domain names.
Education
Certificate - Philosophy And Methodology of Science
Simon Fraser University
Burnaby02-2024
Bachelor of Arts - Philosophy
Simon Fraser University
Vancouver, BC09-2023
Skills
- File management
- Schedules management
- Document preparation
- Verbal and written communication in English and Mandarin
- Detail-oriented mindset
- Business correspondence
- Online project management (trello, miro, kanban, github, etc)
- Web related skills (html, markdown, python, domain, VPS)
References
References available upon request.
Timeline
Office Administrative Assistant
ETAC Research and Development
08.2023 - 10.2024
Certificate - Philosophy And Methodology of Science
Simon Fraser University
Bachelor of Arts - Philosophy
Simon Fraser University
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