William Ramos Rosario
Toronto
Summary
Project management professional with experience supporting cross-functional projects across real estate, retail, and operational environments. Skilled in project coordination, planning, documentation, and project tracking systems. Skilled in managing concurrent projects while ensuring alignment with scope, lease requirements, and financial controls. Currently pursuing CAPM certification with ability to support procurement and assist with budget and expense tracking. Adept at working within structured project environments and adapting to diverse industry requirements. Proficient in Microsoft Word, Yardi, Excel, and Outlook. Eager to contribute to purpose-driven organization focused on sustainable urban development.
Responsible project coordinator focused on maximizing team productivity with proactive, cross-functional communication and organized approach. Demonstrated track record of accomplishing projects on time and under budge. Offers valuable insight earned several-year career.
Overview
3
3
years of professional experience
Work History
Retail Design & Construction Coordinator
Oxford Properties Group
Toronto
12.2024 - Current
- Coordinate construction and tenant improvement projects across leasing, design consultants, contractors, and building operations.
- Support project managers in delivering retail redevelopment and tenant fit-out projects aligned with lease duties, design, and construction plans.
- Manage permit coordination and approval workflows for signage and construction compliance.
- Supported execution of retail redevelopment and tenant improvement projects including involvement in a $9M capital project, coordinating design alignment, stakeholder approvals, and construction sequencing.
- Acted in a project management support capacity for two newly appointed project managers, assisting in coordination of schedules, consultant communication, and construction documentation workflows.
- Improved contract control and financial tracking discipline through administration of CCDC 2 stipulated price processes, including change order tracking, documentation governance, and structured closeout coordination.
- Managed drawing and design reviews using Bluebeam, ensuring compliance with Schedule C/Tenant Design Criteria, landlord standards, and Ontario Building Code requirements.
- Coordinated project workflows using Microsoft Copilot (AI tool), Ingenious project management system, and transition support toward Yardi platform implementation.
- Identified and advanced improvements to tenant frontage standards, replacing legacy grille diffuser systems with floor-to-ceiling storefront designs to modernize visual presentation and improve retail impact.
Engineering Project Manager/Project Coordinator
Thermon Canada
Oakville
11.2023 - 12.2024
- Led execution of engineered boiler and thermal system projects across North American markets, managing full project lifecycle from intake to delivery, including scheduling, procurement coordination, production alignment, and client communication.
- Coordinated FAT/FAI visits, commissioning support, production scheduling, and client-facing project governance.
- Promoted to Engineering Project Manager, leading teams of 6-80 professionals across concurrent project portfolios.
- Executed Thermon Canada's full boiler project portfolio (40+ concurrent active projects) valued between $75K and $1M with 12-20 week cycles while assuring on-time coordination from initiation through production and delivery.
- Led cross-border operational integration supporting acquisition alignment with Vapor Power (Chicago) and Precision Boiler (Tennessee), standardizing project execution processes.
- Managed purchase orders ranging from $700K-$1.5M, ensuring financial tracking, margin protection, and cost control.
- Drove product and operational innovation through end-to-end development leadership, spearheading new product introduction that became standard company offering.
- Directed PO initiation, cap-load submission, contract review, production coordination, and project closure validation.
Project Manager
AMICO (Patient Care Division)
Richmond Hill
02.2023 - 10.2023
- Oversaw project delivery from customer onboarding to closure, supervising SAP-based project setup, resource coordination, and execution tracking to guarantee structured and controlled project flow.
- Ensured quality compliance prior to shipment by overseeing production workflows, conducting QA checks, and coordinating final release approvals before distribution.
- Improved stakeholder association and project transparency through weekly executive reporting, conducting status meetings with senior Sales and Customer Service teams and presenting clear updates on timelines, risks, and deliverables.
- Steered cross-functional team of 6 professionals in the Patient Care division, managing end-to-end product development of medical patient furniture and devices across two U.S. markets within healthcare manufacturing environment.
- Successfully transitioned product concept into standard company offering through coordinated development execution.
Education
Full Stack Web Development Certificate -
University of Toronto, School of Continuing Studies
Transition Year Program -
York University
Skills
- Project Lifecycle Management
- Budget Tracking & Cost Control
- Vendor & Stakeholder Coordination
- Document Control
- Permit Drawing Coordination
- Lease Coordination
- Scheduling & Progress Evaluation
- Risk Identification & Issue Resolution
- Tenant Fit-Out Coordination
- Drawing Review & Design
- Multi-Project Portfolio Management
- Retail & Industrial Development
- Construction & Tenant Coordination
- Contract & Compliance Support (CCDC)
- SAP
- Microsoft Dynamics AX
- Smartsheet
- QuickBase
- AS400
- Yardi
- View The Space (VTS)
- Microsoft Copilot (AI tool)
- Microsoft Word
- Excel
- PowerPoint
- AutoCAD
- Bluebeam
- Salesforce
Technical Skills
SAP, Microsoft Dynamics AX, Smartsheet, QuickBase, AS400, Zendesk, Jira, Yardi, Microsoft Teams, Slack, Microsoft Copilot (AI tool), Microsoft Word, Excel, PowerPoint, Outlook, Google Drive, Confluence, HTML5, CSS3, JavaScript, React.js, Node.js, Express.js, REST APIs, Responsive Design, SEO, Bootstrap, Firebase, jQuery, Handlebars.js, MySQL, MongoDB, Git, GitHub, GitLab, Bitbucket, AutoCAD, Bluebeam, Acrobat Pro, Salesforce, Heroku, Visual Studio Code
Websites
Key Value Offerings
- Retail Construction Management: Delivered end-to-end tenant fit-out execution across multiple projects, one of Canada's largest and top 20 highest-performing shopping centers with sales exceeding $1,000+ per square foot.
- Quality Control & Site Inspection: Maintained construction quality and delivery standards through regular site inspections, identifying deficiencies early, monitoring progress against drawings, and supporting project closeout.
- Portfolio Delivery: Built and sustained high-volume multi-project delivery capability, managing 45+ concurrent projects with controlled execution across budgets of $45K to $2M, ensuring adherence across engineered-to-order boiler programs.
- Cross-Functional Systems Integration: Established integrated execution system using Microsoft Dynamics AX, Smartsheet, and SAP, aligning engineering, production, QA, shipping, sales, client service, and accounting functions.
Signature Skills
- Project Lifecycle Management
- Contract & Compliance Support (CCDC)
- Budget Tracking & Cost Control
- Vendor & Stakeholder Coordination
- Scheduling & Progress Evaluation
- Risk Identification & Issue Resolution
- Drawing Review & Design
- Multi-Project Portfolio Management
- Retail & Industrial Development
- Construction & Tenant Coordination
Timeline
Retail Design & Construction Coordinator
Oxford Properties Group
12.2024 - Current
Engineering Project Manager/Project Coordinator
Thermon Canada
11.2023 - 12.2024
Project Manager
AMICO (Patient Care Division)
02.2023 - 10.2023
Full Stack Web Development Certificate -
University of Toronto, School of Continuing Studies
Transition Year Program -
York University