Wendy Smith

Product Data Management – Lubricants Lifecycle Product Information Management

• Responsible for the set up and maintenance of Purchased Material, Manufactured and Vendor specification sheets for additives, base oils and finished products.
• Create product variants and implement changes to existing product variants.
• Create rebrands of existing products, add/delete warehouses/manufacturing plants and sunset discontinued products.
• Implement changes to specifications (test methods), ensuring guidelines align with industry standards. Add/update product claims to product variants and ensure current claims are still active.
• Create new formulas and components (raw materials) of lubricant products.
• Facilitate team meetings, provide access to internal/external participants to lubricants database. Troubleshoot access issues.

Efficiently coordinated Agile processes and fostered collaboration across Chevron Environmental Management and Real Estate (CEMREC) team. Aligned individual and team goals to achieve business objectives and promote a transparent culture.

• Coordinated project timelines and deliverables to ensure on-time completion of milestones.
• Facilitated communication among team members, stakeholders, and clients to streamline information flow.
• Provided logistical support for project meetings, including scheduling and preparation of materials.
• Enhanced team collaboration through regular meetings, fostering a positive work environment for increased productivity. Coordinated all events and meeting logistics (on/off site) for Agile team (Project Iterations (PI), Scrum, PO/PM).
• Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
• Coordinated/created Scaled Agile Framework (SAFe) certifications classes in Workday for entire CEMREC business unit.
• Created orientation materials and on-boarded/off-boarded Agile team members.
• Managed team SharePoint site.
• Coordinated department-wide presentations.
• Managed office moves for multiple locations. Purchase office supplies.

Support Division Manager and staff of engineers, chemists and researchers.

• Coordinated schedules, prioritizing tasks for optimal time management and efficiency.
• Managed confidential communications, ensuring information security and compliance with company policies.
• Coordinated cross-functional meetings and promoting collaboration and effective project alignment. Scheduled/coordinated meetings and special functions/activities and travel for staff when required.
• Finance/Procurement: Budget management - managed and monitored department expenses ensuring 100% cost recovery. Submit purchase orders, service orders and contract requests ensuring compliance and alignment with procurement processes and department annual budget plan. Performed Unit recovery project billing: inclusive of both 1/12th and incremental billing. Run reports from SAP to Created and distributed monthly comparison expenditure, operating expense and project code spend reports. Reconcile expenses
• Learning Management System (LMS) Coordinator - coordinated employee training, resolve training discrepancies ensuring corporate compliance metrics are met. Coordinated SharePoint classes ensuring employee organizational capability.
• Time Administration: Enter employee labor/pay/exception time in SAP; perform schedule changes, remuneration and per diem adjustments. Run ad hoc report and manage disability entries.
• Department Safety Coordinator - conduct lab and after-hours inspections for department, ensure corrective actions have been addressed, conduct Chemical Inventory Audits,
• Scheduled interviews for job applicants, arranged travel (air and ground transportation) domestically and internally. On-board and off-board employees, contractors and interns. Promote corporate wide diversity and inclusion initiatives.
• SharePoint Site Administration: Create, manage, update SharePoint sites.