Summary
Overview
Work History
Education
Skills
Timeline

Wendy Poon

Richmond,BC

Summary

I have been working as Events and School Outreach Program Administrator for almost 10 years. Planning an event gives me a lot of satisfaction after the difficulties are being resolved. I also learn new things out of the difficulties. I am pleased that I have a chance to communicate with the speaker when I accompany him/her to a school talk. From the conversation we have on travelling to school, the speaker shares his/her views about his/her talk. His/Her views on the world. Their experiences are precious and unique as what they have done are things which common people seldom do such as climbing Mt Everest, riding a tandem bike from Canada to Chile. I treat each job seriously. It is lucky that all my senior managers or boss are English speaking people, I trust that my English is very good in conversation.

Overview

26
26
years of professional experience

Work History

Events and Schools Outreach Program Administrator

Royal Geographical Society
02.2013 - 01.2021
  • Finding venues for talks
  • Co-ordinate with local, international and on-line speakers and venues
  • Administration of program registration and attendance
  • Collecting money from speakers' book sales and do accounting for the speakers
  • Moving materials from office to event and back to office after each event
  • Ensure AV equipment meets the speaker's requirement
  • Update the Society's website and notice preparation
  • Liaise with the speakers and local and international schools in Hong Kong
  • Accompany speakers to schools for their presentation
  • Maintain daily operation of the office such has order office stationaries, issue invoices, cheques for vendors, answering phones and enquiries
  • Co-working with catering companies for events receptions, dinners
  • Attend at all evening lectures and occasional dinners
  • Working Hours: 10.30am to 6.30pm but there are some occasions or dinners which require to work until very late evening

Administrative Assistant

Chinese International School
04.2012 - 01.2013
  • Help to set up Annual Fund computerized system
  • Maintain daily operation of the office
  • Co-ordinate with venues for Annual Fund campaign

Fundraising and Administrative Officer

Action et Aide Education Foundation
12.2011 - 03.2012
  • Research the possibility of holding an event
  • Invite companies and organizations to participate and co-ordinate with them
  • Take responsibilities on all administrative works
  • Execute record filing system to improve document organization and management

Program Officer, Researcher, Event coordinator

Asia Society Hong Kong Center
01.2004 - 07.2011
  • Identify potential speakers and co-ordinate with speakers, program partners and venues
  • Administration of program registration and attendance
  • Maintain program registration and keep track on payment
  • Do expense report
  • Updates of relevant webpages
  • Flyers preparation
  • Provides assistance in the production of program-related marketing materials and press releases.

News Assistant, Office Manager and Translator

The New York Times
01.2002 - 01.2004
  • Kept track on local and China's news
  • Participated in interviews with bureau chief or alone
  • Traveled to China
  • Ran bureau administrative financial and information systems.

Office Manager, Researcher and Story Planner

Newsweek International
01.1997 - 01.2002
  • Found stories for correspondents
  • Undertook extensive research projects
  • Participated in interviews, translated and interpreted
  • Ran bureau administrative, financial, information and technical systems.

Library Assistant

Canadian International School
01.1995 - 01.1997
  • Implemented and maintained automated library system
  • Managed and ran entire library
  • Wrote column in school newsletter.

Education

Bachelor of Arts - Humanities, Chinese and Western Literary & Critical Studies

Baptist University, Hong Kong
1995

Skills

  • Microsoft Office
  • Adobe Illustrator
  • Raiser Edge
  • Cardscan
  • Content Management System (CMS)

Timeline

Events and Schools Outreach Program Administrator - Royal Geographical Society
02.2013 - 01.2021
Administrative Assistant - Chinese International School
04.2012 - 01.2013
Fundraising and Administrative Officer - Action et Aide Education Foundation
12.2011 - 03.2012
Program Officer, Researcher, Event coordinator - Asia Society Hong Kong Center
01.2004 - 07.2011
News Assistant, Office Manager and Translator - The New York Times
01.2002 - 01.2004
Office Manager, Researcher and Story Planner - Newsweek International
01.1997 - 01.2002
Library Assistant - Canadian International School
01.1995 - 01.1997
Baptist University - Bachelor of Arts, Humanities, Chinese and Western Literary & Critical Studies

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