Wendi Dubose
Placerville,CA
Summary
Highly-motivated candidate with desire to take on new challenges. Strong work ethic, adaptability and exceptional interpersonal skills. Knowledgeable with expertise managing complex legal documents and facilitating communication with internal and external staff. Experience in dealing with outside vendor bids and contracts for facilitating site visits and informational hearings. Resourceful problem-solver with strong communication and interpersonal skills. Dedicated to providing exceptional customer service and upholding the highest ethical standards and has obtained a bar certified AA in Legal Assisting.
Detail-oriented individual with exceptional communication and project management skills. Proven ability to handle multiple tasks effectively and efficiently in fast-paced environments. Recognized for taking proactive approach to identifying and addressing issues, with focus on optimizing processes and supporting team objectives.
Overview
18
18
years of professional experience
Work History
Legal Assistant
California Energy Commission
01.2024 - 01.2025
- In this very fast paced position, I edit and format legal orders, petitions and all other legal documents, route documents to Commissioners, Chief Counsel, and other staff for review and approval
- I use an internal program to docket legal documents to be posted on public website, update proofs of service lists for internal and external websites, work with Webworks to ensure events were correctly added to the public facing events page, etc
- I coordinated and facilitated an offsite informational hearing and site visit, in which I worked with outside vendors
- I obtain and review bids and contracts from outside vendors to ensure they would be acceptable with our budgetary constraints before I sent them to the procurement coordinator, forward insurance information to facilities managers, obtained court reporters and Spanish interpreters, arranged transportation to and from the site for all parties, set up the Zoom events, etc
- Assist two separate units comprised of teams of six to eight attorneys each
- I volunteered for a couple of projects
- One such project was the creation of a new hire employee e-binder, which involved working with a team of attorneys who represented each unit to create an online guide to assist the new hires with the onboarding process which included training on office policies and procedures
Senior Legal Typist
State of California Dept. of Industrial Relations
11.2016 - Current
- I provided Legal Secretarial Support to the Administrative Law Judges
- Typed, formatted, filed, proofread, and prepared documents for Legal Service via mail
- Handled the calendaring of hearings, conferences, and trials
- I worked in a highly independent and fast-paced atmosphere in which I must practice good judgment to meet strict deadlines
- I have excellent communication skills, and I maintain a great rapport with office staff from outside law offices
- I took dictation from a Dictaphone and I comprehend complex abbreviated legal and medical terms
- I utilized critical thinking skills to analyze Legal Disclosures, Legal Notices and lab analyses for accuracy
- I maintained the public website, which involves analytical and technical knowledge, by checking all hyperlinks and links before transferring data on a weekly basis
- Handled the automation of databases and files that required hyperlink additions, and server uploads to the main directory for public viewing
- Created spreadsheets, tables, pivot tables, and databases by extracting requested data from multiple sources
- Effectively communicated with contacts located both, within our office, and in other District Offices
- Maintained a great rapport with the other members of my team, which changed on a project-by-project basis
Program Technician II
State of CA Dept. of Conservation
05.2014 - 11.2016
Program Technician II
State of CA Health Benefits Exchange
01.2013 - 05.2014
- Provided information regarding health plans, pricing, quality and service, determine eligibility give subsidy information and screen for MediCal applicants
- Interacted with callers to provide courteous and knowledgeable customer support
- I prioritized assignments and always meet deadlines and adapt very well to rapidly and ever-changing job workarounds and updated software information
Senior Office Assistant (Confidential)
Sacramento County Counsel's Office
04.2007 - 09.2009
- Company Overview: (Juvenile Dependency/Probate)
- Analyzed customer feedback surveys to determine satisfaction levels with services provided through the program
- I also possess the ability to recognize uncommon questions and have the knowledge and training to either answer the question of refer to the proper location/department
- I have gone above and beyond in my current position and have demonstrated that I am reliable, flexible, and get along well with others and regularly worked more than the mandatory overtime hours asked
- I was the Administrative Assistant to the Supervising Legal Secretary
- Acted as lead over four Office Assistants
- Delegated work to and handled the training of the office assistants
- Set up mandatory MCLE training classes, scheduled meetings and conferences, and handled travel arrangements for the attorneys and other staff
- Processed timesheets by calculating hours and leave balances, updated titles and pay rates for promotional status changes under the strict civil service guidelines, updated all other payroll information and handled other personnel duties
- Maintained employee files, handled office expenses, supply orders and machine maintenance contracts, and reviewed contracts for budgetary purposes
- Handled all office ergonomics and having ergo specialists measure, order and maintain chairs, desks, etc
- Filed Probate, Juvenile Dependency, and Appeal documents at the appropriate courts
- Edited and prepared Amended Petitions and other legal documents
- (Juvenile Dependency/Probate)
Education
Associate of Arts - Legal Assisting
American River College
Sacramento, CA06.2016
Associate of Arts -
American River College
Sacramento, CA06.2016
Skills
- Legal document preparation
- Administrative support
- Client communication
- Calendar management
- Legal/Court processes
- Case management
- Database management
- Project management
- Daily docket reports
- Contracts oversight
- Teamwork and collaboration
- Proficient in MS Office Suite
- SharePoint
- LexisNexis
- Adobe Acrobat
- Research and data collection
Timeline
Legal Assistant
California Energy Commission
01.2024 - 01.2025
Senior Legal Typist
State of California Dept. of Industrial Relations
11.2016 - Current
Program Technician II
State of CA Dept. of Conservation
05.2014 - 11.2016
Program Technician II
State of CA Health Benefits Exchange
01.2013 - 05.2014
Senior Office Assistant (Confidential)
Sacramento County Counsel's Office
04.2007 - 09.2009
Associate of Arts - Legal Assisting
American River College
Associate of Arts -
American River College
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