Wanda Firle
Oakland
Summary
Highly skilled Contract Administrator, with proven proficiency in managing and negotiating contracts. Strengths lie in understanding legal requirements, ensuring compliance, and coordinating with cross-functional teams to resolve contractual issues. Noteworthy impact made in mitigating risks and improving operational efficiency within previous roles.
Overview
19
19
years of professional experience
Work History
Contract Administrator
Alten Construction
05.2024 - Current
- Partnered effectively for successful transition from estimation to execution
- Drafted and distributed Letters of Intent with accompanying startup documentation
- Manage subcontractor and supplier contracts, including: Preparing and issuing contracts, Participating in contract negotiations, Ensuring contract scope aligns with project proposals, Executing contracts in a timely manner using DocuSign, Maintaining contract and compliance document logs, Tracking and maintaining a log of subcontractor contract change requests, Updating subcontract templates as needed
- Oversee insurance compliance by: Providing final subcontractor lists for CCIP enrollment at project startup, Tracking and processing Change Order Credits for CCIP enrollees, Obtaining and verifying subcontractor insurance before work commencement, Ensuring subcontractor compliance with project-specific insurance coverages, Coordinating subcontractor insurance exceptions for non-CCIP/OCIP projects
- Manage Project Labor Agreement (PLA) compliance by: Collecting signed PLA Agreements from subcontractors, Coordinating with external PLA organizers for markup meetings, Ensuring attendance at pre-job markup meetings, Maintaining records of all PLA meetings
- Set up Procore financial tools with project-specific cost codes, budgets, and subcontracts
Document Control Specialist
BioMarin
08.2023 - 05.2024
- Company Overview: (contract through Magnit Solutions)
- Actively supported the quality and management of Controlled Documents (Standard Operating Procedures, Work Instructions, Forms, Templates) for the Development Sciences (DevSci) organization through workflow management
- Served as an administrator for the Electronic Document Management System (EDMS)
- Provided hands-on expertise in documenting procedures and processes to ensure compliance with global regulatory requirements, company standards, and quality goals
- Support the DevSci Quality Management System, including EDMS activities and integration with other QMS systems (LMS, CAPA/Deviation tracking)
- Perform quality control reviews, edits, and formatting of controlled documents and written procedures
- Participate in the development and continuous improvement of DevSci Quality processes, systems, and written procedures
- (contract through Magnit Solutions)
Document Control Specialist/Contract Analyst
Meta
11.2021 - 06.2023
- Company Overview: (contract through WNS Denali)
- Supported Asset Quality Management, Quality & Reliability Engineering programs and initiatives to ensure consistency across client data centers globally
- Established conformity of equipment and component data across data center fleet
- Developed and implemented processes to enhance the effectiveness and efficient follow-up on actions in task system
- Created and maintained quality assurance procedure documentation while recommending and providing improvements to systems and procedures for increased productivity
- Conducted a comprehensive review of the existing master list of firmware versions to ensure accuracy and completeness
- Collaborated closely with clients and suppliers to ensure all equipment was listed, and current supplier-approved versions were documented with release dates, release notes, and confirmation details
- Engaged with multiple client stakeholders to assess and document firmware versions installed in the field, prioritizing criticality, difficulty, and urgency to ensure effective management
- Analyzed and addressed discrepancies in firmware part numbers and manufacturing part numbers across different versions
- Demonstrated expertise as a data specialist, utilizing analytical and technical skills to support operational requirements, provide program direction, and contribute to the development of tools and processes
- Maintained and updated the master asset file and contract templates, while overseeing data reporting and reviewing contract terms for various asset management activities
- Played a key role in enhancing firmware change control management, improving supplier quality, and minimizing risk in data centers
- (contract through WNS Denali)
Contracts Analyst
Blue Mountain Constructions Services
11.2020 - 11.2021
- Received and meticulously reviewed Real Estate Purchase and Sale Agreements, verifying accuracy and completeness to maintain transaction integrity
- Prepared weekly sales reports, ensuring accurate and timely information for effective decision-making
- Assisted in tracking compliance with Multiple Listing Service (MLS) requirements to maintain regulatory adherence
- Negotiated contract sales terms that were outside of the standard contract terms and conditions
- Conducted thorough reviews of Final Settlements received from Title Companies, verifying accuracy and addressing any discrepancies to ensure proper financial settlements
- Assumed responsibility for weekly pricing updates, meticulously ensuring accuracy and consistency to support pricing strategies and market competitiveness
Document Control Specialist
BioMarin
11.2019 - 11.2020
- Company Overview: (contract through TPS Group)
- Managed the Electronic Document Management System (EDMS), ensuring the maintenance and availability of critical documentation to support various departments in their required activities
- Utilized the EDMS and TrackWise systems to efficiently process document change requests, ensuring accuracy and compliance
- Maintained and accurately entered data into the QADC Access database, ensuring data integrity and accessibility
- Compiled and presented department metrics to management, providing valuable insights into performance and identifying areas for improvement
- Actively participated in documentation audits, ensuring adherence to quality standards and regulatory requirements
- Proactively identified areas for process improvement and recommended enhancements, contributing to increased efficiency and productivity
- (contract through TPS Group)
Senior Contracts Analyst
TransCanada
01.2015 - 09.2015
- Provided comprehensive support to internal clients in the procurement of goods and services required for TransCanada's capital project initiatives
- Oversaw the end-to-end contract lifecycle, ensuring compliance with established processes and authorization controls
- Developed, issued, and managed tender documents, including RFPs, RFQs, and RFIs
- Conducted comprehensive proposal analyses and commercial evaluations, coordinating overall RFP evaluations with project clients
- Administered multiple engineering, consulting, and construction contracts, including change order requests, negotiations, and approval processes
- Negotiated contract commercial terms, aligning them with the requirements of internal stakeholders such as risk, legal, and project management, while adhering to company standards
Compliance Coordinator
TransCanada
10.2013 - 01.2015
- Oversaw regulatory compliance and construction commitments within the Compliance group, ensuring 100% compliance with federal regulations from the Pipeline and Hazardous Materials Safety Administration (PHMSA) and TransCanada policies
- Conducted thorough reviews of formal project agreements and permits to identify and extract relevant commitments
- Collaborated closely with project managers to verify and confirm the accuracy of compiled commitments and deliverables
- Provided timely and accurate analysis of commitment status to the project team and management, facilitating informed decision-making
- Identified completed commitments, obtained documented proof of completion, and closed the commitment in the tracking system
Contract Manager
Gexa Energy
02.2006 - 10.2013
- Managed the end-to-end contract review, approval, and execution process for commercial retail electricity clients in Texas and Northeast markets, including broker agreements and confidentiality agreements
- Led the establishment and formalization of the contract administration function, developing the necessary infrastructure to support the strategic goals of the company
- Collaborated with the legal department to negotiate complex contracts and agreements, ensuring favorable terms and minimizing risk
- Continuously evaluated and enhanced processes to identify areas for improvement, driving productivity goals, implementing quality control measures, and reducing errors
- Successfully reduced error rates from 30% to an impressive 5-10% through rigorous analysis and implementation of process improvements
- Monitored and reported on key performance indicators and various other metrics, ensuring goals and targets were achieved
Education
Bachelor of Arts - Legal Studies
University of Illinois at Springfield
Springfield, ILAssociate of Arts -
Lincoln Land Community College
Springfield, ILSkills
- Contract Management
- Process Development
- End-to-End Contract Oversight
- Compliance Management
- Analytical Problem Solving
- Project Management
- Relationship Building
- Process Improvement
- System Implementation
- Contract negotiation
- Verbal and written communication
- Workflow management
Honors And Awards
- President's Award for Exemplary Service and Dedication, 2012
- President's Award for Customer Focus, 2008
- Bravo Award for Excellence in Supporting Customer Acquisitions, 2007
Timeline
Contract Administrator
Alten Construction
05.2024 - Current
Document Control Specialist
BioMarin
08.2023 - 05.2024
Document Control Specialist/Contract Analyst
Meta
11.2021 - 06.2023
Contracts Analyst
Blue Mountain Constructions Services
11.2020 - 11.2021
Document Control Specialist
BioMarin
11.2019 - 11.2020
Senior Contracts Analyst
TransCanada
01.2015 - 09.2015
Compliance Coordinator
TransCanada
10.2013 - 01.2015
Contract Manager
Gexa Energy
02.2006 - 10.2013
Associate of Arts -
Lincoln Land Community College
Bachelor of Arts - Legal Studies
University of Illinois at Springfield
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