Virginia Simmons
Kitchener
Summary
Pursuing full-time role that presents professional challenges and leverages interpersonal skills, effective time management, and problem-solving expertise.
Recent graduate with foundational knowledge in Payroll/Accounting and hands-on experience gained through academic projects and internships. Demonstrates strong teamwork, problem-solving, and time-management skills. Prepared to start career and make meaningful contributions with commitment and drive.
Overview
17
17
years of professional experience
Work History
Bookkeeper
PINERIDGE TIMBERFRAME INC.
07.2024 - 11.2025
- All bookkeeping aspects of QuickBooks
- AP/AR
- Human Resources, Receptionist
- Payroll
- Submit Reports to appropriate Employees
- Correspondence throughout Company
- Bank Rec. Remittances
- Processed invoices and payments ensuring accuracy and timeliness.
- Maintained financial records using accounting software for efficient data management.
- Assisted in budget preparation and expense tracking to support financial planning.
- Reconciled bank statements monthly, identifying discrepancies and resolving issues.
- Collaborated with team members to streamline bookkeeping processes for improved efficiency.
- Implemented filing systems for documents enhancing retrieval speed and organization.
- Enhanced budget management by tracking expenses and comparing actual costs to projected figures, ensuring financial stability.
- Ensured compliance with tax regulations by preparing and submitting required documentation accurately and within deadlines.
Temp positions
Liberty Staffing
12.2022 - 11.2023
- Developed streamlined bookkeeping processes to enhance efficiency and reduce errors.
- Assisted in preparing monthly financial reports for management review and decision-making.
- Processed payroll, ensuring timely and accurate employee compensation distribution.
- Conducted audits of financial records to identify discrepancies and implement corrective actions.
Accounts Payable
HERWYNEN SAWMILL
04.2021 - 11.2022
- Sage 300
- AP/AR
- Reports to Supervisors
- Expedited payment processing by maintaining relationships with clients'' accounts payable departments and providing necessary documentation upon request.
- Enhanced financial accuracy by streamlining the accounts payable and receivable processes.
- Increased efficiency in accounts payable processing by organizing invoices and ensuring prompt payments to vendors.
Office Manager/Bookkeeper
PERFECT IMAGE PROPERTY MAINTENANCE
03.2018 - 03.2021
- Sage 50, Human Resources, Receptionist
- AP/AR, Payroll, Bank Rec. Remittances
- Managed office operations, ensuring efficient workflow and organization across departments.
- Coordinated scheduling for maintenance projects, optimizing resource allocation and team productivity.
- Oversaw vendor relationships, negotiating contracts to ensure quality services at competitive rates.
- Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
- Enhanced team productivity by delegating tasks effectively and overseeing daily workflow.
Medical Office Administrator
FERTILITY CLINIC
01.2017
- Scheduling, Booking different tests needed
- EMR system, receptionist, electronic files
- (externship)
Office Manager
CUSTOM PRINT SOLUTIONS
11.2013 - 09.2016
- Sage 50 A/R, A/P, payroll, prepare presentations, Correspondence
- Managed daily office operations, ensuring efficient workflow and adherence to company policies.
- Coordinated communication between departments to optimize project execution and client satisfaction.
- Trained new staff on office procedures, fostering a collaborative work environment.
Administrative Coordinator
IGNIS INNOVATION INC.
04.2009 - 10.2013
- Travel – Complete reservations including hotel, car rentals
- Correspondence for President/Vice President
- All bookkeeping aspects in Simply Accounting & QuickBooks, A/P A/R
- Patents, work with Lawyers, IP company, tight deadlines, Payroll ADP/Ceridian
- Coordinated executive schedules, meetings, and travel arrangements to optimize time management and efficiency.
- Managed communication between executives and internal/external stakeholders, ensuring timely dissemination of information.
- Assisted in preparing reports, presentations, and meeting materials to support strategic decision-making processes.
- Led project initiatives aimed at enhancing office operations, resulting in improved team collaboration and communication.
- Reduced operational costs by negotiating vendor contracts for office supplies, equipment, and services.
Education
Accounting/Payroll Administrator Diploma Program -
Trios College
10-2021
Medical Office Administrator Diploma Program -
Medix College
08-2016
WHMIS Training/Workplace Health & Safety Awareness - undefined
01.2016
Medical Terminology Certificate - undefined
National College
01.2012
Skills
- Graduated from Trios College - Payroll/Accounting Administrator Program
- Working on Payroll Compliance Practitioner Certification (PCP) Last Module PCP2
- Graduated from Medix College - Medical Office Administrator Diploma
- Proficient in Excel, Word, Power Point, Sage 50, QuickBooks
- Reliable and dependable – excellent attendance record
- Excellent organizational and time management skills
- Detail oriented, committed to excellence
- Able work in team environment/independently
- Superior interpersonal and communication skills
- Teamwork and collaboration
Accomplishments
- Used Microsoft Excel to develop inventory tracking spreadsheets.
- Supervised team of [Number] staff members.
- Achieved Payroll Direct Deposit by completing Banking Info with accuracy and efficiency.
Languages
English
Full Professional
Timeline
Bookkeeper
PINERIDGE TIMBERFRAME INC.
07.2024 - 11.2025
Temp positions
Liberty Staffing
12.2022 - 11.2023
Accounts Payable
HERWYNEN SAWMILL
04.2021 - 11.2022
Office Manager/Bookkeeper
PERFECT IMAGE PROPERTY MAINTENANCE
03.2018 - 03.2021
Medical Office Administrator
FERTILITY CLINIC
01.2017
Office Manager
CUSTOM PRINT SOLUTIONS
11.2013 - 09.2016
Administrative Coordinator
IGNIS INNOVATION INC.
04.2009 - 10.2013
WHMIS Training/Workplace Health & Safety Awareness - undefined
Medical Terminology Certificate - undefined
National College
Accounting/Payroll Administrator Diploma Program -
Trios College
Medical Office Administrator Diploma Program -
Medix College