Virginia Robertson
SENIOR ADMINISTRATIVE ASSISTANT
Sacramento
Summary
Dynamic and skillful administrative professional with a demonstrated capacity to provide comprehensive, executive-level administrative support in a well-organized and timely manner. Seeking a challenging opportunity for career advancement to utilize broad range of skills acquired over 10+ years of administrative experience. Expertise in coordinating, planning, and executing complex daily operational support for CEOs and executive-level staff. Proven track record in scheduling, meeting coordination, calendar management, travel arrangements, budgeting, and records maintenance while ensuring adherence to organizational policies for outstanding productivity and performance. Consistently recognized by staff and peers for unparalleled interpersonal and communication talents as well as exceptionally positive and uplifting demeanor.
Overview
12
12
years of professional experience
3
3
years of post-secondary education
Work History
Finance Administrative Assistant
Kelli’s Pals Preschool & Daycare Center
10.2021 - Current
- Proactively identified areas for process improvement within the department, driving increased operational efficiency overall.
- Maintained organized filing systems for easy access to important financial documents and records.
- Assisted with accounts payable and receivable tasks, resulting in improved cash flow management.
- Ensured compliance with internal controls through regular monitoring of finance-related activities.
Executive Assistant & Board Clerk
Hickory Public Schools
02.2016 - 09.2021
- Managed overall office operations, arranged executive meetings, organized corporate events, prepared, and presented comprehensive reports to ensure smooth and seamless flow of business functions
- Composed a variety of correspondence, including memos, requisitions, board agendas, meeting minutes, and presentation material while responding to emails and phone calls
- Instructed employees and clerical staff in performing allocated tasks to meet desired productivity targets
- Tracked overall organizational inventory and placed purchase orders to respective vendors to attain desired inventory at reasonable prices
- Successfully completed a three-year project to add 300+ board policies for the district
- Enhanced the business effectiveness and encouraged transparency in business processes by establishing a centralized filing system for maintaining a variety of student records
- Managed financial records along with maintaining the confidentiality of sensitive information and employee files
Executive Assistant to Assistant Superintendent
Hickory Public Schools
01.2013 - 02.2016
Education
High School GED -
Westmoreland College
Greensburg, Pennsylvania 10.2021 - Current
Skills
- Payroll
- Time Management
- Database
- Office Management
- Calendaring
- Expense Reports
- Project Management
- Travel Arrangements
- Data Entry
- Database/Records Management
- Problem Resolution
- Customer Service
- Microsoft Office: Word/Excel/Outlook
- Google Suite
Personal Profile
Expertise in the coordination, planning, and execution of complex daily operational support for CEO and executive level staff., Repeated success in scheduling, meeting coordination, calendar management, travel arrangements, budgeting, and records maintenance, while ensuring adherence to organizational policies to ensure outstanding productivity and performance., Earning consistent recognition by staff and peers for unparalleled interpersonal and communication talents as well as exceptionally positive and uplifting demeanor.
Timeline
Finance Administrative Assistant
Kelli’s Pals Preschool & Daycare Center
10.2021 - Current
High School GED -
Westmoreland College
10.2021 - Current
Executive Assistant & Board Clerk
Hickory Public Schools
02.2016 - 09.2021
Executive Assistant to Assistant Superintendent
Hickory Public Schools
01.2013 - 02.2016
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