Summary

Overview

Work History

Education

Skills

Timeline

Virginia Naef

Escondido

Summary

Detail-oriented Office Manager and Bookkeeper with expertise in financial operations and administrative support. Recognized for streamlining office procedures and enhancing team coordination while maintaining accurate financial records. Aiming to leverage organizational skills in a service-driven role.

Overview

years of professional experience

Work History

Bookkeeper / Office Manager

Hobby Lobby

San Diego

09.2019 - 05.2026

Conducted monthly bank reconciliations to maintain financial accuracy and reliability.
Ensured accuracy in all accounting entries and records.
Maintained and reconciled general ledger accounts.
Reviewed purchase documents and company receipts to ensure accurate reconciliation with statements.
Verified accuracy of vendor invoices against purchase orders prior to payment processing.
Reconciled vendor statements to assist in monthly closings.
Developed internal control procedures to ensure accurate recordkeeping.
Performed account analysis to identify discrepancies, ensuring prompt resolution and maintaining financial integrity.
Defined bookkeeping policies and procedures by developing a system to account for financial transactions.
Applied mathematical skills to calculate totals, check figures, and correct problems with physical and digital files.
Analyzed financial information to recommend or develop efficient use of resources and techniques to improve profitability.
Handled sensitive financial information with confidentiality and integrity.
Manage daily financial operations, customer order processing, and office administration.
Provide training feedback, support audits, and ensure company compliance.
Prepared bank deposits by verifying and balancing receipts and sending cash and checks to banks.

Administrative Assistant

Holiday Travel of America

Carlsbad

08.2016 - 01.2018

Provided comprehensive administrative support to HR and various departments, including PO creation and fulfillment processes.
Managed travel itineraries for clients, ensuring precise and detailed arrangements.
Maintained organized filing systems for client records and travel documents to ensure accuracy and confidentiality.
Developed promotional materials to increase company visibility and attract potential clients.
Monitored office supplies inventory, placing orders to maintain optimal stock levels.
Trained new administrative staff on company policies and operational procedures, enhancing team efficiency.
Facilitated effective communication between departments, addressing inquiries and directing visitors appropriately.
Coordinated mailings by sorting mail and preparing packages for courier or postal service.

Certified Medical Assistant

North Coast Urology

Oceanside

10.2014 - 08.2015

Managed patient scheduling, follow-up appointments, and intake processes efficiently.
Assisted physicians with examinations, procedures, and administration of medications.
Collected and recorded patient medical histories to ensure accuracy in treatment plans.
Maintained cleanliness and organization of examination rooms for optimal patient care.
Implemented electronic health record updates to enhance patient information management.
Educated patients on treatment plans and medication instructions for improved understanding.
Coordinated communication between patients and healthcare providers to facilitate care.
Prepared specimens for laboratory testing and performed routine tests as required.

Site Supervisor

Pitney Bowes