Summary
Overview
Work History
Education
Skills
Languages
Timeline
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VINICIUS CARVALHO

Toronto,ON

Summary

Highly organized and detail-oriented professional passionate about executing exceptional events that achieve established goals. Experience with planning, budgeting and coordinating wide variety of both small-scale and large-scale events. Strong communicator and negotiator able to foster relationships with key stakeholders, vendors and guests.

Overview

12
12
years of professional experience

Work History

Event Coordinator

MYBIA - Midtown Yonge BIA
03.2024 - Current
  • Managed all aspects of a 40.000 attendees Street Festival alongside my team, including operations and logistics, budget, entertainment, vendor management and on-site coordination.
  • Coordinated diverse teams of up to 40 volunteers and staff, establishing clear roles and responsibilities for effective collaboration during events.
  • Fostered positive relationships with key stakeholders, contributing to successful partnership development for future events.
  • Managed vendors setup and logistics for up to 60 vendors.
  • Negotiated contracts with vendors and suppliers to obtain best rates and services.
  • Conducted post-event analysis, identifying areas of improvement for future events.

EVENT PLANNER/PRODUCER

Rio Productions
01.2016 - Current
  • Organized several concerts focused on Brazilian, Portuguese and Latin communities in Toronto
  • Experience at producing concerts in large venues in Toronto such as: Axis Club, Queen Elizabeth Theatre, Opera House, Revival and others
  • Negotiated artists contracts, flight and accommodation logistics
  • Coordinated schedules and timelines for events
  • Coordinated with participating vendors during event planning
  • Managed event logistics and operations
  • Performed event coordination for larger events (Up to 1000 people) and gatherings
  • Supervised up to 30 helpers and co-workers
  • Managed administrative logistics of events planning, event booking, and event promotions
  • Performed face-to-face meetings to finalize contract for services and event details
  • Conferred with event staff at event site to coordinate details
  • Established working relationships with clients by organizing various events
  • Corresponded with clients to answer questions and resolve issues.

EVENT ORGANIZER /RESIDENT DJ

Vivid Bar & Lounge
06.2013 - 03.2020
  • Organized various types of events focused on ESL students in partnership with many ESL schools in Toronto, such as: ILAC, QUEST, SSLC, KAPLAN, ESC and many others
  • Coordinated schedules and timelines for events of up to 200 people
  • Wrote e-mails, promoted events via social media and drafted phone scripts to recruit volunteers
  • Managed administrative logistics of events planning, event booking, and event promotions
  • Managed event logistics and operations
  • Promoted and organized ESL students focused events
  • Developed creative themes for events and created related activities to engage attendees
  • Evaluated existing plans, processes and events planning services to identify opportunities for improvement
  • Created detailed timelines and budgets for events to meet all deadlines.

Education

Certificate - Event Planner

IAP CAREER COLLEGE
Toronto, ON
04.2020

College Diploma - Business Administration

ETFG
Brazil
12.2008

Skills

  • Event Planning and organization
  • Schedule Management
  • Event Supervision
  • Event Logistics Management
  • Venue Selection
  • Time Management
  • Managing Events Start to Finish
  • Event Staffing
  • Basic A/V Equipment Installation
  • Client relations
  • On-site execution
  • Budget management

Languages

English
Spanish
Portuguese

Timeline

Event Coordinator

MYBIA - Midtown Yonge BIA
03.2024 - Current

EVENT PLANNER/PRODUCER

Rio Productions
01.2016 - Current

EVENT ORGANIZER /RESIDENT DJ

Vivid Bar & Lounge
06.2013 - 03.2020

Certificate - Event Planner

IAP CAREER COLLEGE

College Diploma - Business Administration

ETFG

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