Victoria Welch
Corona,CA
Summary
Dedicated and results-driven Civil Sourcing Administrative Professional with several years of experience in the construction industry, supporting large-scale utility and civil infrastructure projects from pre-construction through close-out. Know for exceptional attention to detail, strong analytic skills, and the ability to manage complex workflows under tight deadlines. Skilled in billing, accruals, and job auditing, with a reputation for accuracy, accountability, and seamless coordination between field operations and project management teams. Committed to driving operational efficiency and supporting teams in achieving project milestones safely, on time, and within budget.
Overview
8
8
years of professional experience
Work History
Project Coordinator
Live Oak Power
Riverside, CA
11.2025 - 05.2026
- Prepared and submitted daily crew allocation reports to Southern California Edison for all active job sites.
- Reviewed, organized, and maintained jobsite photo records for billing verification purposes.
- Audited and verified daily timesheets for all active job sites to ensure accuracy and compliance.
- Processed and coded vendor invoices for all active projects to ensure accurate cost allocation and financial tracking.
- Prepared and coordinated comprehensive bid packages and supporting documentation for project submissions.
Civil Sourcing Administrative Specialist
International Line Builders
Riverside, CA
03.2023 - 11.2025
- Supported the coordination and administration of civil utility and underground construction projects, ensuring all documentation, approvals, and billing align with SCE and internal compliance standards.
- Processed and tracked monthly accruals and job costs for multiple active work orders, reconciling data across field reports, purchase orders, and vendor invoices.
- Conducted detailed audits of job files, verifying quantities, scope accuracy, and contract compliance prior to billing submittal.
- Partnered closely with Project Managers, Field Coordinators, and Accounting Teams to identify discrepancies early and streamline the flow of financial and operational data.
- Safeguarded sensitive information through the proper handling of confidential documents and secure storage methods.
Administrative Assistant
R C Foster Corporation
Corona, CA
03.2019 - 03.2023
- Answer multi-line phone system, routing calls, delivering messages to staff, mailing and accepting packages, and greeting visitors.
- Execute record filing system to improve document organization and management.
- Schedule office meetings and appointments for various departments.
- Interact with vendors, subcontractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Generate reports and type letters in Word, as well as spreadsheets in Excel.
- Handle client correspondence via email and track records to foster office efficiency.
- Monitor department work calendar and schedule appointments and meetings.
- Develop and update spreadsheets and databases to track, analyze and report on performance and sales data.
- Restock supplies and place purchase orders to maintain adequate stock levels.
- Assist coworkers and staff members with special tasks on daily basis.
- Manager filing system, entered data and completed other clerical tasks.
- Volunteer to help with special projects of varying degrees of complexity.
- Sort and distributed office mail and recorded incoming shipments for corporate records.
- Create detailed expense reports.
- Code invoices and reconcile employee credit cards.
Surgery Scheduler
Corona Summit Surgery Center
Corona, CA
10.2018 - 03.2019
- Expertly managed planning, scheduling and coordination of outpatient procedures.
- Educated patients about surgeries and provided treatment plan documentation.
- Verified insurance coverage and obtained pre-authorizations.
- Reviewed medical histories and current information to provide accurate information to surgeons.
- Checked patients in and out and collected payments.
- Answered telephone calls to offer office information, answer questions and direct calls to staff.
- Obtained payments from patients and scanned identification and insurance cards.
Education
High School Diploma -
Norco High School
Norco, CA06-2004
Skills
- Construction Coordination & Project Support
- Billing, Invoicing, & Accrual Management
- Job Cost Auditing & Compliance
- Scheduling and Document Control
- Cross Functional Team Collaboration
- Ariba/ Spectrum / Excel Proficiency
- Ease with Computers and Technology
Timeline
Project Coordinator
Live Oak Power
11.2025 - 05.2026
Civil Sourcing Administrative Specialist
International Line Builders
03.2023 - 11.2025
Administrative Assistant
R C Foster Corporation
03.2019 - 03.2023
Surgery Scheduler
Corona Summit Surgery Center
10.2018 - 03.2019
High School Diploma -
Norco High School