Victoria Ewing

• Assist Owner with job cost planning and financial tracking to support project budgeting. Completed required reading material and online researching of new implemented procedures, prior to start date.
• Actual functions: assist all shop employees with payroll, vacation and benefit concerns, and assist them with completion of WCB claim forms, online entry.
• Assist 4 salespersons by tracking commission payouts, bi-weekly, to bookkeeper. Assist 3 salespersons with invoicing, using Mozaik program, with changed templates for each. Assist salespersons with any vendor issues.
• Collaboration with off-site bookkeeper in collection of receipts, AP/AR invoices, new hire documentation, terminations, and payroll issues with Workforce app.
• Acting HR involved in termination meetings.
• Assist the Production Manager, Project Manager, Project Manager Assistant and acting Safety Coordinator with administration needs.
• Coordinated company events, ensuring successful execution and participation.
• Volunteer back-up for parts driver when required.

• Executed full cycle office administration, with day-to-day operations, all payroll functions with use of Quick Books Manufacturing Wholesale Premier (2013), for staff of 30-33, with a high turnover environment and acting HR for all employees.
• Collaboration with broker to find improvements, reduce company costs, (Group Source) and assist employees with STD/LTD forms and submissions, help with use of app.
• High degree of WCB claims, tracking, assisting employees with form completions, investigation of past claims and online data entry.
• Submitting taxes to government agencies monthly, annually.
• Assist 5 management positions (3 being shareholders), and year-end bonus payouts.
• Assist the Safety Coordinator, in a medium-sized mechanic and welding facility, to keep and maintain COR certification through documentation.
• Filing and retention of paper and electronic documentation, following guidelines.
• Demonstrated respect, friendliness, and willingness to help wherever needed.

• Opened/closed office, processed all incoming correspondence and prioritized communications for efficient response times and sensitive deadlines with regards to tracking and booking students in for course certificates, supplied by Red Cross certified trainers. Includes follow up of passing certificate to all customers.
• Assisted contract trainers on-site, with administrative functions when required.
• Assist off-site accountant with data entry, A/P A/R invoices, created estimates, invoices through Quick Books desktop and process all accepted payments types. Follow up with vendors and collection on invoices.
• Coordinated bookings for drug testing, audio exams, mask fit testing, and full health assessments working with external company sites, and internal team members.
• Helped to improve and implement new office procedure with cost reducing idea.
• Managed scheduling and logistics for training sessions, ensuring seamless coordination of resources.
• Organized and maintained office paper and electronic files, ensuring easy access to important documents for off-site accountant.
• Coordinated, scheduled and logistics for meetings, enhancing team collaboration.

Diploma 98% Practicum 100%

• Graduation with Distinction.