Victor Ramirez
Payroll Professional
San Jose
Summary
ic environments.
Personable and analytical candidate with keen eye for detail and knack for problem-solving. Familiar with payroll regulations and adept at using payroll software and Excel. Eager to streamline processes and ensure accurate and timely payroll.
Overview
13
13
years of professional experience
4
4
years of post-secondary education
1
1
Certification
1
1
Language
Work History
Payroll Specialist
JAFEC USA INC.
06.2024 - Current
- In charge of processing weekly salary payroll using Paychex Flex
- Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.
- Assist with weekly certified payroll compliance reporting. OCPS, Certified Payroll Reporting.
- Prepare and file monthly labor union reports for multiple jurisdictions.
- Collect union payroll weekly & upload to the financial system for processing by the required deadlines
Front Office Agent/On call Night Auditor
Sheraton San Jose Hotel
03.2024 - Current
- Make sure that all guest and non guest transactions are accurately recorded
- Bring all front office accounts into balance (cash, credit card transactions, room changes)
- Address any room charge discrepancies, such as incorrect rate or missing charges
- Post room charges and taxes to the appropriate accounts
- Summarize the day's financial activity, including revenue expenses, and discrepancies, through report generation
Accounting Manager
Sonesta Hotels
11.2023 - 06.2024
- Reconcile all prior month A/P & Open PO accruals
- Process month end journal entries: Prepaid, Credit Cards, Ledgers, Payroll Accrual, Utilities Accrual, Vacation Accrual Food & Beverage Transfers
- Reviews Accounting Clerks daily revenue postings
- Oversee payroll for 60 exempt 5% non exempt 95%
- Process commission weekly for 3rd party booking partners
Payroll Specialist
Links Healthcare LLC
01.2023 - 12.2023
- Checking timesheets for accuracy
- Entering data into databases and spreadsheets
- Handling direct deposit requests and data
- Acquiring all necessary signatures to distribute payroll
- PBJ Reporting
Payroll Manager
Visit Healthcare
07.2020 - 01.2023
- Company Overview: Remote
- Assist with processing payroll for over 1500 employees multistate on a semi-monthly basis; ensure accuracy of approved timesheets; and other special payroll deductions as required by law
- Assist in coordination between payroll, human resources, finance and other departments to ensure proper flow and maintenance of employee data (including preparation/distribution of detailed reports, e.g
- 'labor home' work, overtime, leave balances and head count)
- Establish/maintain employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence in compliance with federal/state/local regulations
- Document and respond to employee inquiries regarding paycheck calculations, direct deposit issues, tax questions, and garnishments in a timely manner
- Review payroll changes input by Human Resources including: pay rate changes, retroactive pay, new hires, etc
- And work with Human Resources to affect any necessary corrections
- Process manual checks as needed
- File payroll forms including reports, status changes, etc
- Manage termination files
- Assist Bookkeeper in gathering information for outside auditors
- Maintain the assigned work schedule
- Takes initiative and action to respond, resolve and follow up regarding employee issues in a timely manner
- Remote
Payroll Specialist/Accounts Payable
AutoNation Dealership Group
08.2019 - 09.2020
- In charge of processing semi monthly payroll for 3 dealership stores, up to 600 employees, around the bay area which included BMW Mountain View, Acura and Mini Cooper Stevens Creek
- Welcomes new associates and process on boarding
- Working closely with Regional Controller, Payroll center and with Payroll associates to ensure time records and payroll transactions are accurate
- Issuing pay plans for new sales associates/managers, service associates/managers & CFS Directors, month end accruals, PAF reviews LOA/Data Change/Termination
- In charge of preparing resignation/termination, backups for corporate payroll processing
Accounting Manager
Nobu Hotel Epiphany
08.2018 - 09.2019
- In charge of processing payroll for 100+ employees on bi-weekly basis
- Ensuring the payroll (including STO, PTO, Regular hours, Overtime, Wages, Tips & Deductions is processed accurately and on-time
- Processing Employees final manual checks, payback checks if needed
- Assisting with month-end process including: payroll accruals, banks count validation, AR Aging Reports
Accounting Assistant
Rosewood Sand Hill Hotel
08.2015 - 08.2018
- Daily Credit Cards and Cash Posting - Verifies cash, credit card postings and settlements and verifies all payments are booked correctly
- Input data accurately on a daily and monthly worksheet
- Daily Revenue Report - Verify and check balances on the daily summary accounts for all departmental transactions
- Accounts Payable - Ensures that invoices have proper vendor codes and expense account and process for payment in a timely manner
- Accounts Receivable - Ensures that account balances are maintained and follow up on payment issues
Night Auditor
Embassy Suites by Hilton
07.2012 - 08.2015
- Make sure that all guest and non guest transactions are accurately recorded
- Bring all front office accounts into balance (cash, credit card transactions, room changes)
- Address any room charge discrepancies, such as incorrect rate or missing charges
- Post room charges and taxes to the appropriate accounts
- Summarize the day's financial activity, including revenue expenses, and discrepancies, through report generation
Education
Bachelor's degree - Accounting & Finance
Collegio De Santa Monica
06.2003 - 01.2007
Skills
- Proficient in QuickBooks
- Microsoft Office Program
- Great Plains
- 10 touch key calculator
- Micros
- Opera
- OnQ
- ADP Workforce
- CDK
- Paycom Payroll Software
- Accounts Payable
- Payroll
- Paychex Flex
- Google Docs
- Kronos
- Accounts receivable
- Bookkeeping
- Accounting
- Xero
- Human resources
- Microsoft Access
- SharePoint
- Front desk
- Analysis skills
- Accounting software
- Typing
- Hotel experience
- Night audit
Certification
CNA
Personal Information
Work Permit: Authorized to work in the US for any employer
Timeline
Payroll Specialist
JAFEC USA INC.
06.2024 - Current
Front Office Agent/On call Night Auditor
Sheraton San Jose Hotel
03.2024 - Current
Accounting Manager
Sonesta Hotels
11.2023 - 06.2024
Payroll Specialist
Links Healthcare LLC
01.2023 - 12.2023
Payroll Manager
Visit Healthcare
07.2020 - 01.2023
Payroll Specialist/Accounts Payable
AutoNation Dealership Group
08.2019 - 09.2020
Accounting Manager
Nobu Hotel Epiphany
08.2018 - 09.2019
Accounting Assistant
Rosewood Sand Hill Hotel
08.2015 - 08.2018
Night Auditor
Embassy Suites by Hilton
07.2012 - 08.2015
Bachelor's degree - Accounting & Finance
Collegio De Santa Monica
06.2003 - 01.2007
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