Veronica F. Hayward
Riverside,CA
Summary
Experienced Human Resources Assistant providing comprehensive support to employees and managers in various HR functions. Proficient in word processing, database management, and benefits administration software for accurate and efficient record-keeping. Committed to maintaining up-to-date systems and fostering positive employee relations, contributing to a harmonious and productive work environment.
Overview
9
9
years of professional experience
Work History
HR Administrative Assistant - Part-Time
Premier Construction
11.2020 - Current
- Handled on-boarding process for newly hired employees, which included distribution of all paperwork
- Maintain office filing, ensuring all Human Resources files are kept current in Workday
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection
- Managed calendars, scheduling meetings and appointments and coordinating travel arrangements and coordinating events to optimize time
- Filed paperwork and organized computer-based information
- Used QuickBooks to produce monthly invoices, payroll, reports, and other deliverables
- Managing benefit changes due to life events (marriage, birth, etc.)
- Helped employees register for benefits programs using online portals.
HR ASSISTANT
Riverside Medical Clinic
07.2023 - 05.2024
- Responsible for assisting in scheduling pre-employment physicals, E-Verify/ Case Management and all new hires are I-9 compliant
- Maintain office filing, ensuring all Human Resources files are kept current in Workday
- Process VOE’s for external sources verifying dates and position
- Maintained compliance with labor laws by conducting thorough audits of HR practices and policies
- Responsible for all clinical personnel at RMC
- Ensured accuracy of personnel records and confidential files and databases
- Responded to inquiries by answering telephone calls, in-person questions and emails
- Processed employee termination paperwork and offboarding tracking for all employees no longer at RMC
- Created and completed personnel action forms for hires, terminations, title changes and terminations
- Track all medical staff on licensing and certifications that they are current and valid within our clinic
- Screened applicant resumes and coordinated both phone and in-person interviews.
- Filed paperwork, sorted, and delivered mail and maintained office organization.
- Created and completed personnel action forms for hires, terminations, title changes and terminations.
- Processed employee termination paperwork at direction of supervisory staff.
- Answered and redirected incoming phone calls for office.
- Conducted new hire orientation to verify completion of appropriate paperwork, recording information on human resources database.
HR COORDINATOR
20/20 Plumbing & Heating, Inc.
03.2020 - 10.2020
- Processed changes, and terminations for employees
- Enrolling new employees in benefit plans during onboarding
- Assisted Generalist with reports on leave and benefits and maintained benefits in our HRIS
- Answering employee questions regarding benefit plans and coverage options
- Maintaining accurate leave records and documentation and verifying eligibility for leave
- Facilitated the performance review process for all employees
- Maintained human resources information system and kept employee files up to date and accurate
- Processing and tracking all leave requests (sick leave, vacation, FMLA, personal leave) on a spreadsheet
- Coordinated training for staff members
- Enrolling new employees in benefit plans during onboarding
- Assisted employees with open enrollment and assisted new employees with enrollment and benefit plans during the onboarding process
- Communicating with employees regarding leave balances and usage, kept track of this on spreadsheet
HR ASSISTANT- TEMPORARY ASSIGNMENT
GM Business Interiors
09.2019 - 02.2020
- Processed unemployment claims and benefit enrollments
- Performed other duties such as filing, photocopying, transcribing, answering incoming calls and assisting employees
- Processed offer letter, background checks, employment verification, and I-9's, schedule drug screening, Orientation
- Prescreen Applications, set-up interviews for management
- Onboarding/Offboarding
RECEPTIONIST/HR ASSISTANT- TEMPORARY ASSIGNMENT
Stronghold Engineering
11.2018 - 01.2019
- Assisted in the planning of office events and meetings, ensuring smooth execution and positive outcomes
- Provided administrative support to staff members by handling correspondence, filing documents, and managing office supplies inventory
- Answered phone promptly and directed incoming calls to correct offices.
- Kept reception area clean and neat to give visitors positive first impression.
- Responded to inquiries from callers seeking information.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Assisted with onboarding new clients and securing paperwork completion.
- Maintained visitor log for entering and leaving facility for security purposes.
- Scheduled office meetings and client appointments for staff teams.
ADMINISTRATIVE ASSISTANT- TEMPORARY ASSIGNMENT
Time and Alarm Systems
01.2018 - 04.2018
- Retrieved documents from filing system, data entry A/P, open, sort and distribute mail
- Provided excellent customer service with vendors or clients regarding billing inquiries or account discrepancies resolution efforts efficiently
- Performed administrative and clerical duties such as word processing, data entry, faxing and copying
HUMAN RESOURCE ASSISTANT
Air Supply Inc.
05.2016 - 11.2016
- Accounting A/R, A/P, Job costing, invoicing, bank deposits, dispatch Scheduling and dispatching HVAC technicians, handled high volume of incoming calls
- Efficiently managed personnel files, maintaining confidentiality while keeping records up-to-date and organized
- Screened applicant resumes and coordinated both phone and in-person interviews
- Payroll on a weekly basis, paid payroll taxes, payroll deductions, court orders, benefits
- Assist Employees in Open Enrollment
- Delivered friendly assistance with new hires throughout interviewing and hiring process.
Education
Bachelor of Science - Business Management
DeVry University
Colton, CA09.2018
Skills
- MS Office (Word, Excel, PowerPoint, Outlook, SharePoint)
- ADP
- File Audits
- Administrative Skills
- ATS
- Relationship Building
- Icims
- Employee Interviews, scheduling, pre-screen, recruitment
- Problem-Solving
- HRIS (Jazz, Icims, Sage, Workday, Lawson, UKG, Kronos, ADP, Quickbooks Success Factor)
- Adobe Pro
- Net2Pro
- Data entry
- Clerical Support
- Background Checks
- Onboarding/Offboarding Process
- Human Resources Support
- Time Management
- Organizational Skills
- S2netbox
- Customer Service Skills
- Soft Skills
- I-9
- Compensation/payroll
- Talent recruitment
- Scheduling
- Administrative support
- Staff education and training
- Benefits administration
- Team player
- Employee relations
Timeline
HR ASSISTANT
Riverside Medical Clinic
07.2023 - 05.2024
HR Administrative Assistant - Part-Time
Premier Construction
11.2020 - Current
HR COORDINATOR
20/20 Plumbing & Heating, Inc.
03.2020 - 10.2020
HR ASSISTANT- TEMPORARY ASSIGNMENT
GM Business Interiors
09.2019 - 02.2020
RECEPTIONIST/HR ASSISTANT- TEMPORARY ASSIGNMENT
Stronghold Engineering
11.2018 - 01.2019
ADMINISTRATIVE ASSISTANT- TEMPORARY ASSIGNMENT
Time and Alarm Systems
01.2018 - 04.2018
HUMAN RESOURCE ASSISTANT
Air Supply Inc.
05.2016 - 11.2016
Bachelor of Science - Business Management
DeVry University
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