Varun Arya

Payroll Processing and Management:
• Complete payroll related transactions ensuring data accuracy, timeliness, and compliance with legislation and company policies.
• Responsible for supporting and processing the Time Tracking of variable hours (overtime, on call, premiums, shifts, etc.).
• Identify and collect the required information and forms to support the day-to-day delivery of transactions and services, such as new hires, status change forms, terminations, leaves, pension and benefits entitlements, maternity and parental leaves, ROE’s, and other employee payments.
• Run biweekly payroll/audit reports prior to pay close.
• Deal with emerging analytical, investigative work, follow-up, and resolution for outstanding payroll issues, and bringing issues to resolution e.g., employee pay issues, pay report errors, new or amendment of queries as required.
• Processing of all non-regular payroll items such as involuntary terminations, government initiatives (e.g., Temporary Pandemic Pay).
• Lead the payroll retroactive process as it relates to the arbitration of the collective agreements ensuring the addition of the information rows and validation of the retroactive calculation provided are accurate.

HRIS Management and Improvement:
• Lead and /or participate with other team members and HR colleagues for Payroll & HRIS Continuous Improvement initiatives and projects
• Working with Human Resources to lead/ coordinate the internal education of staff for timekeeping and other payroll critical items.
• Develop and document a payroll processing guide.
• Provide input and suggestions on process improvements as it relates to the use of the queries and investigations in the pay run process.

Administrative Support:
• Distribute pay statements and ROE’s to terminated/employees on leave and year-end tax forms (T4 and T4A).
• Complete and distribute T2200/T2200s.
• Lead and primary support for the Year End Reconciliation and Tax Filing Process in conjunction with Finance.
• Preparation and payment of all CRA, EHT and WSIB accounts and related reconciliations. Monthly reconciliation of these account payments to government statements.
• Coordination and depositing of all overpayments. Processing year end adjustments as it relates to T4 totals.
• Reconciliation of Finance and year end accounts when required.
• Responsible for handling sensitive labour relations documentation.
• Any other duties as required.

Equity, Diversity and Belonging:
• Proactively and enthusiastically stays updated on best practices as it relates Equity, Diversity and Belonging and organizational development.
• Works collaboratively with ABR Committee and Director of Anti-Racism, Equity and Belonging to embed best practices into all programs, operational goals and processes.

Supports Organization’s Strategy:
• Actively contributes to the organization’s Strategic Plan by participating in initiatives and committees to support the overall plan.

• Supports a professional, positive, and supportive work environment
• Retains a working knowledge of federal and provincial legislation that impacts the various facets of the personnel function to ensure practices and policies are complying
• Provides timely notification to Directors/Managers when employee performance appraisals are due; advises Executive Director/Secretary of excessive delays; and provides salary changes to Accounting Manager for payroll processing
• Ensures performance appraisal measures are administered fairly and consistently.
• Assists in recruiting, interviewing, and selecting of candidates for designated position vacancies using productive sources and methods including internal candidates
• Insures the adequate and timely communication to staff on personnel related issues (i.e
• Staffing changes, benefit issues, changes in policy and procedures, and other relevant areas)
• Holds monthly staff meetings and conducts training sessions as needed
• Develops and maintains staff job descriptions

• Onboarded new employees with correct forms and direct deposit information.
• Prevented payroll errors through regular timesheet and payroll processing verifications.
• Processed special payments such as bonus checks and sales commissions.
• Calculated deductions and withholdings required by state and federal law.

• Analyzed and evaluated security operations to identify risks or opportunities for improvement through auditing, review, and assessment.
• Assessed validity of medical emergencies, bomb threats and alarms to organize effective responses.
• Checked property for violations for security policies and regulations, using CCTV and personal patrols to verify conditions.
• Identified, investigated and resolved security breaches to return order.

• Devised and practiced contingency plans for diverse emergencies and disturbances.
• Identified, investigated and resolved security breaches to return order.
• Directed ethical, consistent security operations covering personnel, visitors and assets.
• Assessed risks to mitigate potential consequences of incidents and developed plans to respond to incidents.

• Improved customer relations, maintained brand loyalty, and recaptured lost revenue opportunities by handling escalated problems.
• Supported Operations managers with day-to-day operational requirements.