VANESSA PEREZ
Calgary,AB
Summary
Insightful Human Resources Coordinator assists HR team with staffing, record-keeping, employee benefits and other HR-related duties. Plans and organizes work to achieve goals and targeted results with minimal supervision. Continually develops knowledge and gains subject matter expertise in assigned HR discipline related to work activities and projects assigned.
Overview
13
13
years of professional experience
Work History
HR Coordinator
Dalriada Drug Discovery
09.2022 - Current
- Support full cycle recruitment processes, including posting, coordinating interviews, background checks, on-boarding and off-boarding process
- Assist in facilitating new and/or updated processes within the HR function across the company and assist in executing changes to policies and procedures as required
- Prepare documentation as needed, confirmation of employment letter, salary review, secondment positions, bonus confirmation, and termination letters
- Manage LinkedIn Recruiter acting as the Administrator
- Prepare monthly payroll updates
- Update turnover report, vacation tracker and training matrix in Excel files
- Maintain accurate and up to data records of HR data, employee’s documents, and HR templates
- Manage employee’s benefits acting as the plan administrator
- Update the organizational chart to reflect the true organization of the company
- Maintain employees paid time off and ensure correct pay out for requested time
- Manage shared mailboxes, including forwarding to applicable individuals as required.
Executive Assistant to CEO / HR Associate
Dalriada Drug Discovery
08.2020 - 08.2022
- Provided administrative support to the CEO, 4 Directors, and 3 Managers
- Set up calendar invitations using Zoom and Microsoft Teams link
- Scheduled and organized international travel arrangements for executives and staff members including venue reservations for corporate events
- Coordinated international appointments and meetings across multiple time zones
- Provided office management support to the HR Director including new hire onboarding, off-boarding process, background checks, recruitment, and documentation
- Entered new hire personal information into the company’s database, file all documentation, and update payroll records promptly and with accuracy
- Acted as a Vacation Tracker Administrator, managing and tracking employees leave for 80+ employees using Excel
- Served as a link between leadership, management, and employees by answering questions, communicating decisions, and helping to resolve work related matters
- Responsible for administering benefits and other office perks, conducting new hire orientation, handling communication across three locations
- Worked closely with Finance, Payroll, and IT department on a daily basis
- Created advanced PowerPoint presentations and Excel spreadsheets
- Assigned and tracked safety training for 80+ employees ensuring 100% compliance as well as maintaining the training matrix up to date
- Identified ways to improve administrative processes
- Oversaw office inventory activities, including requisition, stocking, and shipment receiving
- Assisted with bookkeeping, entering invoices and credit card reconciliation on QuickBooks.
Executive Assistant to CFO and COO
Green4T (Former ACECO TI S/A)
03.2013 - 08.2015
- Provided a full range of support services to the CFO and COO that included calendar management, travel arrangements, reports, and prepared requisite materials daily
- Collaborated with administrative team members to centralize the database for easy retrieval of information
- Managed basic accounting duties, including expenses reports, invoices, purchase and office supplies orders, journal entries, A/R, A/P, and bank reconciliation using SAP ERP System
- Determined and established office procedures and routine to ensure smooth daily operations
- Planned and participated in department events, ordered meeting lunches, and organized Board of Directors meetings
- Maintained confidentiality of senior management staff information for payroll, and administrative files for all departments subordinated by the CFO and COO.
Executive Assistant to General Manager
Emerson Network Power
08.2011 - 03.2013
- Provided the highest level of administrative support to General Manager in managing operation workflow that increased the overall efficiency by 30%
- Provided back up support to other departments, which was highly admired by the General Manager
- Suggested an improvement to the administration system to maintain administrative standards and procedures including executive correspondence, templates, records management, and mail processing
- Effectively managed the General Manager’s calendar to ensure a meeting was never missed
- Prepared minutes of meetings, conferences, agendas, and Power Point presentations to ensure each meeting was conducted successfully
- Managed the reception area, including greeting visitors, answering telephone, and relaying telephone calls and messages
- Scheduled and confirmed appointments for entire management team
- Organized filling correspondence, developed spreadsheets, faxed reports, and scanned documents.
Education
Diploma Office Adm. - Executive -
Conestoga College
Kitchener, ON04.2020
BBA - Bachelor’s Degree in Business Administration -
UNIFIEO
Sao Paulo, BR12.2006
Skills
- Onboarding and Orientation
- Human Resources Operations
- Hiring and Onboarding
- Confidential Document Control
- Professionalism and Integrity
- Payroll coordination
- Employment Record Verification
- Microsoft Office and Docusign
Languages
English
Native or Bilingual
Portuguese
Native or Bilingual
Timeline
HR Coordinator
Dalriada Drug Discovery
09.2022 - Current
Executive Assistant to CEO / HR Associate
Dalriada Drug Discovery
08.2020 - 08.2022
Executive Assistant to CFO and COO
Green4T (Former ACECO TI S/A)
03.2013 - 08.2015
Executive Assistant to General Manager
Emerson Network Power
08.2011 - 03.2013
Diploma Office Adm. - Executive -
Conestoga College
BBA - Bachelor’s Degree in Business Administration -
UNIFIEO
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