VANESSA MOODLEY
Surrey,BC
Summary
Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Executive Assistant
Dr. P Laban, Virtual Hospital Program Lead
Langley, BC
07.2022 - Current
- Restructured operational process for intake and deliverables for Medico-Legal Report Services
- Organized meetings, conferences, travel arrangements, and appointments for Dr. Laban.
- Developed an efficient filing system to store confidential documents securely.
- Monitored Dr. Laban's email accounts and responded to inquiries in a timely manner.
- Processed invoices and payments accurately and promptly.
- Prepared and submitted claims via MediClaim for MSP supported services.
- Assisted in the collection of overdue accounts by contacting customers via telephone or mail correspondence.
- Assisted in developing policies and procedures pertaining to office administration matters.
- Performed data entry tasks into various software programs including MS Excel spreadsheets.
Program Assistant
Innovate BC
Vancouver, BC
11.2021 - 07.2022
- Program administrator for multiple grant programs, primary program: Innovators Skills Initiative
- Key stakeholder for partner communication, primarily startups and business accelerators.
- Monitored progress of funded projects in accordance with contractual obligations.
- Reviewed financial reports including pay stubs and educational qualifications from grantees for accuracy and compliance with applicable laws, regulations, policies, procedures, and guidelines.
Co-Founder
Moodlab Entertainment Group Inc.
Surrey, BC
01.2018 - Current
- Co-Founder of female owned, multi-division music entertainment company.
- Dedicated to creating female leaders and opportunities for underserved artists in music publishing and the recording industry.
Sales Representative
Tome Lee Music
Vancouver, BC
09.2015 - 12.2017
- Negotiated pricing contracts with customers at on-site sales events.
- Answered product questions with up-to-date knowledge of sales and promotions.
- Presented products and services to prospective and existing customers to meet client needs.
Programs Specialist
BC Innovation Council
Vancouver, BC
01.2015 - 12.2016
- Program administrator for various programs. Key programs: $2.1 MIL BC Tech Co-op Hiring Grant, LEEF Legacy Research Program, Launch Academy & New Ventures BC
- Drafted agreements from legal templates based on programming needs
- Reviewed program performance and budget report deliverables
- Key stakeholder for partner communication, primarily startups and business accelerators.
- Developed and implemented program plans to ensure achievement of goals.
- Analyzed data from surveys, interviews and focus groups to inform program activities.
- Compiled reports summarizing progress towards goals and objectives of the initiative.
- Collaborated with other departments within organization on cross-functional projects.
- Identified opportunities for improvements in existing processes or policies related to program operations.
- Monitored budget allocations for various aspects of the project, ensuring compliance with fiscal requirements.
- Participated in team-building exercises that fostered collaboration among staff members working on the project.
- Created training manual and provided guidance to new staff members about their roles and responsibilities within the organization's programming framework.
- Explained program offerings and requirements to participants and answered related questions.
- Managed shared inbox dedicated to primary public inquiries.
- Assisted in compiling accurate disbursement reports for the finance department.
Instructor
Campus of Performing Arts
01.2012 - 12.2013
- Vocal Performance and Music Business Instructor at international performing arts college.
- Conducted lectures, demonstrations and group activities in order to enhance learning experience.
- Assessed student progress through tests and quizzes in order to evaluate understanding of course material.
- Encouraged students' critical thinking skills by facilitating classroom discussions.
- Created a positive learning environment by establishing open communication with students, parents and colleagues.
- Maintained accurate records of attendance, grades and assessments for all students in the course.
- Utilized multimedia technologies such as audio-visual equipment, computers or video projectors when teaching classes.
- Evaluated effectiveness of instructional materials including textbooks, software programs or handouts.
- Participated actively in faculty meetings or professional development sessions within the school district.
Education
Post Baccalaureate Diploma - Communication
Simon Fraser University
05-2016
Bachelor of Music (Honors) - Performance Jazz, Composition And Arranging
University of Kwazulu Natal
11-2008
Master of Business Administration -
University of The People
Skills
- Developing Creative Solutions
- Mobilizing Teams
- Project Collaboration
- Effective Communication
- Marketing Strategy
- Mentoring
- Accounting Software (Quickbooks, Wave)
- CRM Management (Hubspot, Salesforce)
- Microsoft Office Suite
- Training Manuals and Processes
- Managing Multiple Priorities
- Social Media and Networks
- CMS
- Project Oversight
- Database Management
- Financial Reporting
- HTML
- Identifying Risks
- Contracts
- Eye for Detail
Affiliations
- Songwriting is a passion, an outlet and an ongoing skill I am committed to developing.
- Gardening is my new form of therapy, I owe it all to the school of Youtube.
Accomplishments
- Winner of the 2009 USA Songwriting Competition, Jazz Category
- Runner Up of the 2009 USA Songwriting Competition, World Music Category
Certification
- Digital Marketing Bootcamp by Alacrity Canada (Completed January, 2023) (Credential ID pl4c87otzd)
References
References available upon request.
Timeline
Executive Assistant
Dr. P Laban, Virtual Hospital Program Lead
07.2022 - Current
Program Assistant
Innovate BC
11.2021 - 07.2022
Co-Founder
Moodlab Entertainment Group Inc.
01.2018 - Current
Sales Representative
Tome Lee Music
09.2015 - 12.2017
Programs Specialist
BC Innovation Council
01.2015 - 12.2016
Instructor
Campus of Performing Arts
01.2012 - 12.2013
Post Baccalaureate Diploma - Communication
Simon Fraser University
Bachelor of Music (Honors) - Performance Jazz, Composition And Arranging
University of Kwazulu Natal
Master of Business Administration -
University of The People
Similar Profiles
Christine BissetteChristine Bissette
Director of Operations at Postal Impact & Virtual Lead Managers, LLCDirector of Operations at Postal Impact & Virtual Lead Managers, LLC
Shuqi CuiShuqi Cui
Marketing Coordinator at NSW Government Virtual ProgramMarketing Coordinator at NSW Government Virtual Program
Sarah DagninoSarah Dagnino
Operations Manager at LEAD Scholars Program at SCUOperations Manager at LEAD Scholars Program at SCU
Jagjit KaurJagjit Kaur
Assistant Accountant at CA Satish Kumar GuptaAssistant Accountant at CA Satish Kumar Gupta
RAZIYA JAMALRAZIYA JAMAL
Divisional Awards Administrator at RCMP - "E" DivisionDivisional Awards Administrator at RCMP - "E" Division