Vanessa Huitron
Nipomo
Summary
Results-driven Accounting and Payroll Specialist with 18 years of experience in payroll management and 5 years in accounting within the financial services industry. Expertise in maintaining payroll accuracy, resolving discrepancies, and generating financial reports. Proven ability to manage payroll operations for multiple locations, ensuring compliance and confidentiality. Skilled in data analysis and financial forecasting, with a strong command of Microsoft Excel and accounting software. Detailed professional with many years of experience maintaining financial records and reviewing financial activity. Polished in spreadsheet creation, report preparation, and data analysis. Quick and accurate to meet strict deadlines and manage multiple tasks.
Overview
12
12
years of professional experience
2016
2016
years of post-secondary education
Work History
Payroll & Accounting Specialist
Housing Authority City of San Luis Obispo
San Luis Obispo
06.2022 - 10.2025
- Review timecards and payroll data for accuracy and make changes as needed.
- Update payroll records for changes in exemptions, pay rate, and benefits.
- Prepare reports, track, and reconcile various payroll and benefit related accounts.
- Maintain confidentiality of all payroll and employee information.
- Reconciled bank statements and ledger accounts, researched discrepancies, and recommended adjustments to maintain financial integrity.
- Post accounting transactions including adjustments and journal entries.
- Reviewed tenant ledgers for errors and resolved discrepancies to ensure accurate account management.
- Reviewed purchase orders and invoices for completeness and proper coding to ensure accurate financial records.
- Processed vendor invoices for timely payment.
- Assist with the annual 1099 process for vendors.
- Ensure vendors supply proper documentation in regard to their 1099 status.
- Receive and respond to inquiries concerning account transactions from vendors and tenants.
Payroll Specialist
Maint Sreet Produce
Santa Maria
10.2021 - 06.2022
- Processed payroll for all employees, ensuring accurate and timely payments.
- Reviewed timekeeping data, correcting discrepancies to ensure error-free payroll submissions.
- Maintained employee records, ensuring accuracy of personal information and payment details.
- Coordinated with HR to verify new hires and terminations, facilitating accurate payroll processing.
Payroll Specialist
Main Street Produce
Santa Maria
10.2021 - 06.2022
- Processed payroll for over 500 employees weekly, ensuring accuracy of pay and deductions.
- Maintained accurate employee records and updated payroll information to support timely payroll processing.
- Reviewed timekeeping data and resolved discrepancies promptly.
- Reviewed timesheets for accuracy and completeness, ensuring correct payroll processing.
- Ensured compliance with labor laws and company policies during payroll processing.
- Generated weekly payroll reports for management to facilitate informed decision-making.
- Collaborated with HR to address employee queries related to compensation and benefits.
- Accurately calculated daily piece-rate earnings against hourly minimum wage requirements to ensure federal compliance.
- Managed multiple tasks simultaneously while meeting deadlines consistently.
Payroll Specialist
Agro-Jal
Santa Maria
03.2019 - 11.2019
- Maintains payroll information by collecting, calculating, and entering data.
- Updated payroll records to reflect changes in pay rates, overtime compliance, and piece rates, ensuring accuracy in employee compensation.
- Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
- Resolved payroll discrepancies through thorough collection and analysis of information, contributing to accurate payroll processing.
- Provides payroll information by answering questions and requests.
- Maintained payroll operations by adhering to policies and procedures and reporting necessary changes to uphold compliance.
- Maintains employee confidence and protects payroll operations by keeping information confidential.
Payroll Administrator
Rancho Nuevo Harvesting
Santa Maria
08.2017 - 08.2018
- Processed H2A payroll for multiple agricultural locations, ensuring compliance with labor regulations.
- Collected and calculated time cards for multiple locations, entered payroll manually, and edited payroll through time tracker.
- Conducted double checks before printing payroll checks.
- Communicate with supervisors and crew leaders regarding discrepancies on timecards.
- Create spreadsheets and pivot tables to make sure payroll balanced to invoices.
- Create invoices for customer and follow up with payments.
Payroll Clerk
Skyline Flower Growers
01.2014 - 01.2016
- Processed and printed payroll, ensuring accurate calculation of employee hours and pay.
- Calculated time cards for four locations, incorporating vacation and sick time.
- Entered ACA info for payroll.
- Created spreadsheets for quarterly payroll reports.
- Run reports of earned income that employees needed.
- Created spreadsheet for sales taxes of farmers markets.
- Entered data to calculate sales tax for farmers markets in four counties and facilitated timely payment.
- Assisted customers with processing credit card payments for flower purchases.
- Translated communication for employees lacking Spanish language skills.
Education
Accounting Course -
Allan Hancock College
Santa Maria, CAHigh School Diploma -
Pacific High Scholl
Ventura, Ca.Skills
Payroll management
Tax preparation
Accounts receivable and payable
Journal entries and reconciliations
General ledger management
Piece rate payroll
Data analytics and visualization
Microsoft Office Suite
Advanced computer proficiency
Data entry and typing
Clerical tasks and filing
Multitasking skills
Mathematical accuracy
Financial expertise
Administrative communication
Bilingual communication
Team collaboration
Organizational skills
Leadership qualities
Multi-line phone operation
Leadership qualities
Timeline
Payroll & Accounting Specialist
Housing Authority City of San Luis Obispo
06.2022 - 10.2025
Payroll Specialist
Maint Sreet Produce
10.2021 - 06.2022
Payroll Specialist
Main Street Produce
10.2021 - 06.2022
Payroll Specialist
Agro-Jal
03.2019 - 11.2019
Payroll Administrator
Rancho Nuevo Harvesting
08.2017 - 08.2018
Payroll Clerk
Skyline Flower Growers
01.2014 - 01.2016
Accounting Course -
Allan Hancock College
High School Diploma -
Pacific High Scholl