Vanessa Favel
Ile-a-la-Crosse,SK
Summary
Document Management Specialist, providing general administrative back-up and other duties. More than five years of records management support. Familiar and experienced with electronic filing systems, various document management technologies and scanning experience. Knowledge of filing systems and standards. Proficiency working with Document Management Systems. Multi-tasks well and efficiently manages changing priorities. Excellent organizational and analytical skills, with attention to detail.
Overview
16
16
years of professional experience
Work History
Document Controller
Stantec Consulting Services
01.2015 - 01.2019
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
- Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
- Maintained accurate records of all project-related documents, facilitating quick retrieval when needed.
- Provided support for document controls and worked with contract documents.
- Ensured timely submission of project documents by closely monitoring deadlines and prioritizing tasks accordingly.
- Coordinated document exchange between departments, contractors, suppliers, and customers.
- Established and managed document distribution matrix and document control register.
- Coordinated with external vendors and partners in acquiring essential project documents, ensuring seamless integration into internal systems and databases upon receipt.
- Provided comprehensive training to new hires on company-specific document control procedures, contributing to a smoother onboarding experience.
- Safeguarded sensitive information through stringent adherence to company confidentiality policies and procedures.
- Managed file archival and information retrievals.
Warehouse Worker
Xerox
12.2007 - 11.2009
- Loaded, unloaded, and moved material to and from storage and production areas.
- Checked packages and merchandise for damage and notified vendors.
- Operated pallet jacks and material moving equipment to receive and transport items from various warehouse locations.
- Performed general housekeeping and cleaning tasks.
- Consistently lifted materials weighing as much as sixty pounds.
- Reduced order processing times with streamlined picking, packing, and shipping procedures.
- Helped maintain an organized stockroom by labeling shelves clearly, designating specific areas for different products, and rotating stock regularly as required.
- Managed incoming shipments effectively by inspecting goods for quality control purposes before storing them appropriately.
- Ensured accurate order fulfillment by diligently cross-checking pick lists against packed items for consistency.
- Verified quantity and description of materials received by checking merchandise against packing list.
- Used handheld scanners to efficiently track and maneuver freight throughout distribution network.
- Helped train new employees in safe practices and warehouse procedures.
- Verified documentation and condition of freight to assure quality standards were achieved.
Security Officer
Sakitawak Development Corporation
01.2005 - 07.2007
- Conducted regular patrols of key areas to spot and control security concerns.
- Patrolled and monitored premises in company vehicle and by foot.
- Provided excellent customer service while addressing visitor inquiries or concerns related to facility safety or access control procedures.
- Prevented unauthorized access to facilities by enforcing strict entry protocols and verifying identification.
- Checked and verified photo identification prior to granting facility access.
- Checked identification of persons entering and exiting facility to eliminate unauthorized visitors.
- Monitored and authorized entrance and departure of vehicles, cargo trucks, and visitors.
- Improved overall security by conducting regular patrols and monitoring surveillance systems.
- Wrote detailed reports on property damage, theft, presence of unauthorized persons and unusual incidences.
- Trained new Security Officers in company policies, ensuring consistent knowledge across the team and adherence to established procedures.
- Assisted in developing comprehensive security policies to address potential risks and protect company assets.
- Completed full building and grounds patrols to spot and investigate concerns.
Security Officer
Dominion Security Services
02.2004 - 01.2005
- Greeted guests professionally and courteously to cultivate welcoming atmosphere while making safety top priority.
- Conducted regular patrols of key areas to spot and control security concerns.
- Patrolled and monitored premises in company vehicle and by foot.
- Provided excellent customer service while addressing visitor inquiries or concerns related to facility safety or access control procedures.
- Prevented unauthorized access to facilities by enforcing strict entry protocols and verifying identification.
- Maintained a safe environment for employees and visitors through continuous risk assessment and threat analysis.
- Checked and verified photo identification prior to granting facility access.
- Checked identification of persons entering and exiting facility to eliminate unauthorized visitors.
- Reported suspicious activities and persons to law enforcement.
- Oversaw daily monitoring and patrolled buildings, grounds, and work sites.
- Monitored and authorized entrance and departure of vehicles, cargo trucks, and visitors.
- Improved overall security by conducting regular patrols and monitoring surveillance systems.
- Wrote detailed reports on property damage, theft, presence of unauthorized persons and unusual incidences.
- Decreased instances of theft, vandalism, and trespassing through diligent observation and reporting suspicious activities.
- Responded effectively to emergencies or disturbances, prioritizing the safety of personnel while minimizing property damage or loss.
Cashier
A&W
04.2003 - 12.2003
- Served food and beverages promptly with focused attention to customer needs.
- Worked with POS system to place orders, manage bills, and handle complimentary items.
- Collaborated with team members during busy shifts for efficient workflow and excellent guest experiences.
- Performed opening and closing duties, ensuring the dining area was prepared for seamless service transitions.
- Enhanced customer satisfaction by promptly attending to their needs and providing personalized service.
- Maintained a clean and orderly dining area for an enjoyable guest experience.
- Bussed and reset tables to keep dining room and work areas clean.
- Assisted in training new hires, providing guidance on restaurant standards and best practices.
- Resolved customer complaints promptly and professionally to maintain positive reputation.
Education
Office Education
Dumont Technical Institute
Saskatoon, SK06.2014
High School Diploma -
Dumont Technical Institute
Saskatoon, SK06.2011
Skills
- Document Management
- Document organization
- Document Scanning
- Records Management
- Quality Assurance
- Records Maintenance
- Adobe Acrobat
- Database Management
- Electronic Records Management
- Skilled in Microsoft Word
- Computer Skills
- Office Administration
- Administrative Support
- Microsoft Word
- Microsoft Excel
- Time Management
- Microsoft Outlook
- Strong Problem Solver
- Critical Thinking
- Microsoft Office Suite
- Excel spreadsheets
- Filing and data archiving
- Documentation And Reporting
- Meticulous attention to detail
- Microsoft PowerPoint
- Spreadsheets
- Prioritization
- Document Control
- Spreadsheet Management
- Multi-Line Phone Systems
- Records administration
- Confidential Document Control
- Meeting planning
- Bookkeeping
- Accounting Support
Languages
English
Full Professional
Timeline
Document Controller
Stantec Consulting Services
01.2015 - 01.2019
Warehouse Worker
Xerox
12.2007 - 11.2009
Security Officer
Sakitawak Development Corporation
01.2005 - 07.2007
Security Officer
Dominion Security Services
02.2004 - 01.2005
Cashier
A&W
04.2003 - 12.2003
Office Education
Dumont Technical Institute
High School Diploma -
Dumont Technical Institute
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