Vanessa Calderon
Santee,CA
Summary
Flexible and focused team player with unique skillset to streamline operations from within. Extensive experience in managing organizational operations and driving process improvements. Committed to fostering collaborative environment and achieving results. Known for reliability and adaptability, with strong skills in strategic planning and team leadership.
Overview
12
12
years of professional experience
Work History
Director of Administration and EHR
Fred Finch Youth & Family Services
10.2023 - Current
- Directed and supervised administration and electronic health record department consisting of over 20 employees across Northern and Southern California
- Developed and implemented organizational policies and procedures to ensure efficient operations.
- Serve as the administrative head of the safety committee that creates/maintains worker's compensation, inspection, drill, and vehicle databases
- Established administrative/EHR processes to streamline workflow, reduce costs, and increase productivity.
- Organized meetings with internal stakeholders and external partners to discuss operational issues and strategies.
- Ensured compliance with local regulations related to employee safety, health, and welfare.
- Collaborated with other departmental leaders/board members to establish organizational goals, strategic plans and objectives.
- Created and revised systems and procedures by analyzing operating practices, recordkeeping systems and forms control.
Administrative Supervisor
Fred Finch Youth & Family Services
10.2017 - 10.2023
- Direct supervision of administrative program specialist staff while overseeing four different programs on an administrative level
- Work collaboratively with Quality Assurance Manager/Director, Program Managers, Senior Directors, and staff to improve systems, ensure consistency in administrative functions
- Direct Support executive/senior/regional management in an administrative capacity
- Manage agency data reported to the county by monitoring monthly census/productivity/trends with confidential information
- Manage the chart archiving system electronically and physically
- Plan and execute division-wide staff appreciation events, annual symposium/summit events
- Integral part of TJC Accreditation for regulations and requirements
- Audit preparation and oversight.
Program Specialist
Fred Finch Youth & Family Services
06.2014 - 10.2016
- Overall management of client records
- Responsible for assuring limited risk of unauthorized exposure to Protected Health Information
- Prepare and send all monthly program reports to the accounting department
- Assist very closely with county and licensing audits
- Provide direct administrative support to the senior director and clinical team.
Education
Master of Science - Industrial And Organizational Psychology
Southern New Hampshire University
Manchester, NH10-2023
Bachelor of Arts - Sociology/Law & Society
University of California, Riverside
Riverside, CA06.2012
Skills
- Data management and analysis
- Audit preparation and oversight
- Agency Bilingual Evaluator
- Microsoft proficiency
- Organizational Leadership
- Records Management
- Team Oversight
- Strategic Planning
- Process Improvement
- Event Coordination
- Project management
- Electronic Health Records Proficiency
- Organizational leadership
- Operations management
- Records management
Websites
Languages
Spanish
Native/ Bilingual
Timeline
Director of Administration and EHR
Fred Finch Youth & Family Services
10.2023 - Current
Administrative Supervisor
Fred Finch Youth & Family Services
10.2017 - 10.2023
Program Specialist
Fred Finch Youth & Family Services
06.2014 - 10.2016
Bachelor of Arts - Sociology/Law & Society
University of California, Riverside
Master of Science - Industrial And Organizational Psychology
Southern New Hampshire University
References
References available upon request.