Vanda Carino
Stouffville,ON
Summary
Detail-oriented secretaire with extensive experience in providing comprehensive administrative support across various office environments. Proficient in schedule management, correspondence handling, and meticulous record-keeping, leading to enhanced operational efficiency. Acclaimed for streamlining workflow processes and improving organizational communication, alongside fostering positive team dynamics and company culture through strategic operational improvements.
Dynamic professional with a strong work ethic and a proven ability to adapt to new challenges. Exceptional interpersonal skills enhance teamwork and collaboration, while a track record of mastering new skills independently drives success in fast-paced environments.
Detail-oriented bookkeeper with extensive experience collaborating with accounting teams to prepare and analyze financial reports. Expertise in bank reconciliation, financial statement preparation, and resolving billing disputes has consistently contributed to operational efficiency. Known for a strong commitment to accuracy and rapid adaptability in dynamic environments.
Overview
11
11
years of professional experience
Work History
Administrative Assistant & Bookkeeper
— Lanno Torelli LLP
Concord, ON
01.2019 - Current
- Ensure high quality customer service and personal work to achieve a strong rapport with clients
- Answered phone calls, responded to emails, directed inquiries appropriately and promptly.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Handled confidential documents in an organized fashion according to established protocol.
- Promptly responded to inquiries from clients via telephone, e-mail, mail, and facsimiles
- Prepare and distribute correspondence related to company events
- Experienced in QuickBooks Desktop and On-Line Versions 2024
- Handle Accounts Payable, Accounts Receivables
- Recorded and deposited cash, cheques, credit card transactions
- Reconciled bank and credit card accounts monthly for various clients
- Government Remittances - HST and Monthly Source Deductions
- Processed WSIB Remittances for various clients
- Officiated annual Christmas cards, facilitated sympathy cards, funeral floral arrangements or in memory of charitable donations
ADMINISTRATIVE COORDINATOR
Laborer, Union of North American Local
Richmond Hill, ON
09.2013 - 12.2018
- General accounting practice of AP, AR, Bank & Credit Card Reconciliations
- Prepare yearly Audit for training center accountants
- Recording and maintaining all functions, e.g., bank deposits, wage records
- Preparation of monthly VISA reconciliations for senior management
- Preparation of statistical government reports for Ministry of Training, Colleges & Universities and Employment Social Development Canada
- Handle all travel arrangements for executive levels
- Ordering and controlling of inventory for all supplies
- Maintain vacation records for all staff members
- Process weekly all part-time instructor's payroll timesheets
- Submit monthly Benefit Remittances to BPA – Our third-party accounting liaison
- Weekly distribution of staff payroll stubs
- Maintain and update the Material Safety Data Sheet as required under the Health and Safety Act
- Maintain current certificate of insurance with City of York Region
- Update members profile information in ASI – our internal database
- Sorting and distributing mail daily
- Filing all documentation
- Order license stickers with Ministry of Transportation for all company vehicles
- Provide General Admin Support as required, couriering, mailing, scanning, faxing, and copying
- Prepare and Distribute correspondence related to Annual Family Day Picnic and Bocce Tournament
- Responsible for postage meter maintenance, funds replenishment, meter reading submissions
- Facilitate yearly Christmas card mail out
- Answer calls and assisting members with training bookings
- Cover duties for staff members while on vacation
- Organize travel and arrange logistics for workshops, internal training sessions in multiple locations, which included booking venues, travel, catering, preparing workshop materials, audio visual equipment, registration.
Education
GED -
Centennial College
Scarborough, None06-1986
High School Diploma -
Notre Dame High School
Toronto06-1984
Skills
- Service Excellence
- Administrative Support Expertise
- MS Word, Excel
- Effective Verbal Communication
- Steady Performance in High-Stress Situations
- Effective Written Communication
- Record keeping
- Effective Problem Resolution
- Administrative support
- Credit and collections
- Account reconciliation
- Bookkeeping
- Mail Coordination
- Front Desk Administration
- Calendar Management
- Filing and data archiving
- Recordkeeping Proficiency
- Back office operations
- QuickBooks expert
- Account balancing reconciliation
- Coordinating Events
Hobbies and Interests
- Culinary Adventure
- Cooking & Baking
- Furniture Restoration
- Travel
- Decor Restoration
Languages
Italian
Native/ Bilingual
References
References available upon request.
Timeline
Administrative Assistant & Bookkeeper
— Lanno Torelli LLP
01.2019 - Current
ADMINISTRATIVE COORDINATOR
Laborer, Union of North American Local
09.2013 - 12.2018
GED -
Centennial College
High School Diploma -
Notre Dame High School
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