VALERIE STAPLETON
Fresno,CA
Summary
Payroll professional with robust background in payroll administration and regulatory compliance, driving accuracy and efficiency in payroll processes. Known for collaborative efforts and reliability in adapting to changing organizational needs. Skilled in payroll software and maintaining confidentiality, valued for high standards and results-oriented approach.
Overview
20
20
years of professional experience
Work History
Payroll Specialist
Valley Children’s Hospital
06.2022 - Current
- Payroll processing for 3,000+ employees for multiple companies
- Processing payroll taxes and reconciliation
- Review employee timecards for accuracy
- Research inquiries from employees in a timely matter
- Process timecard correction requests to insure all employees are paid wages for all time worked
- Process termination checks
- Weekly processing and reconciliation of retirement plans to be sent third party vendors
- Working with IT to resolve issues with timekeeping system (UKG)
- Working on implementation team to build and test new HCM system to go live Jan 2026
- Assisted employees with inquiries regarding their paychecks, deductions, and other related issues, providing clear and concise communication.
- Resolved payroll discrepancies quickly and successfully.
- Exported timecard information into Lawson and made adjustments to create accurate database for payroll processing functions.
- Reduced payroll errors by conducting thorough audits and resolving discrepancies in a timely manner.
- Maintained strict confidentiality of all payroll information and records.
- Managed garnishments, levies, and support orders in accordance with legal requirements, reducing company liabilities.
- Proactively identified opportunities for process improvement and implemented changes to enhance overall efficiency within the payroll function.
- Trained new employee's in payroll department on payroll processing procedures
HR Coordinator
Cen Cal Builders & Developers, Inc.
01.2021 - 06.2022
- Human Resources, employee onboarding and benefits
- Processing of workers compensation claims
- Payroll processing for 600+ employees including prevailing wage
- Payment of all taxes, quarterlies, and yearly tax filing
- Credit card reconciliation and payments
- Organization of vehicle and equipment insurance, DMV transfers and tracking of assets
- Personal assistant for CEO, personal errands, and travel arrangements
- Scheduling and event planning for wedding venue owned by CEO
- Customer Service, answering phones
- Organizing and execution of company parties
- Maintained human resources information system and kept employee files up to date and accurate.
- Maintained accurate employee records in HRIS systems, enabling efficient data retrieval for reporting purposes.
- Evaluated timecards for accuracy on regular and overtime hours.
- Managed employee relations issues with tact, conducting investigations and providing guidance to managers for resolution.
Budget Analyst
California Builder Services
11.2016 - 12.2021
- Customer Service and working directly with developers, attorneys, and engineers
- Completed estimates and takeoffs
- Researched and requested quotes
- Created start up homeowner’s association budgets
- Worked closely with the Department of Real Estate to guarantee approval of budgets
- Worked with attorney’s and clients to determine would be required to be privately maintained versus publicly maintained
- Creating proposal for new clients
- Hiring and interviewing
- Managed team members and created a training program for onboarding new employees
Administrative Coordinator
Anderson Striping & Construction, Inc.
10.2012 - 11.2016
- Human Resources, hiring, interviewing, background checks
- Contracts specialist and COI requests
- Handling all aspects of insurance, renewal of general liability, workers compensation and employee benefits
- Workers Comp claim
- Purchasing
- A/P, A/R, collections
- Specialty billing for multiple types of customers from local to corporate
- Preliminary liens and Mechanics liens
- Banking and bank reconciliations
- Payroll, payment of all taxes, quarterlies, and yearly tax filing
- Prevailing wage requirements and reporting, CAC2 payments
- Knowledge of required documentation for contractor licensing in CA, OR, NV, WA
- Estimating for corporate customers
- Scheduling and gather job specific documents to make sure crews could perform job accurately and efficiently
- Cleaning and organizing
- Answered phone calls and responded to inquiries from customers, vendors and other external contacts.
- Managed and maintained electronic and paper-based filing systems to keep essential documents and information easily accessible and organized.
- Enhanced communication between departments with timely and accurate preparation of reports and documents.
- Managed calendars, scheduled appointments, and coordinated travel arrangements for traveling members.
- Increased team productivity with effective delegation of tasks and prioritization of responsibilities.
- Streamlined office operations by implementing efficient administrative processes and procedures.
- Organized successful events by overseeing logistics, managing vendors, and coordinating promotional efforts.
Assistant Office Manager
L&L Interiors, Inc.
04.2008 - 11.2012
- A/P, A/R, collections
- Customer Service
- Answering Phones
- Preliminary liens
- Typing of customer proposals
- Workers Comp claims
- Payroll, taxes, and quarterlies
Mentor/Trainer
HP
03.2011 - 08.2011
- Train all medical staff at Avenal State Prison on new eUHR system to transfer all inmate medical records to electronic files
Receptionist
John Birdsell Construction
07.2005 - 04.2008
- Customer Service
- Answering phones
- Payroll
- Processed New hire paperwork
- Safety Coordinator
Education
Associate of Arts - Business
University of Phoenix
Tempe, AZ06-2026
High School Diploma -
Buchanan High School
Clovis, CA01.2003
Skills
- Accounts payable, receivables and purchasing
- Customer service, management, and team building
- High knowledge of Microsoft Office
- UKG, Lawson, Kronos, Workday American Contractor, QuickBooks, and Construction Partner software experience
- Payroll auditing
- Payroll administration experience
- Spreadsheet creation
- Processing garnishments
- Tax compliance
- Highly organized
- Payroll administration & processing
- Time sheet review
Timeline
Payroll Specialist
Valley Children’s Hospital
06.2022 - Current
HR Coordinator
Cen Cal Builders & Developers, Inc.
01.2021 - 06.2022
Budget Analyst
California Builder Services
11.2016 - 12.2021
Administrative Coordinator
Anderson Striping & Construction, Inc.
10.2012 - 11.2016
Mentor/Trainer
HP
03.2011 - 08.2011
Assistant Office Manager
L&L Interiors, Inc.
04.2008 - 11.2012
Receptionist
John Birdsell Construction
07.2005 - 04.2008
Associate of Arts - Business
University of Phoenix
High School Diploma -
Buchanan High School