Valentina Martinez
Newport Beach
Summary
Versatile and detail-oriented administrative assistant with 8 years of project management experience. Demonstrated ability to excel in a forward-thinking role, successfully managing domestic and international travel arrangements for CEOs and executives. Proficient in daily operations, schedule development, and adept at handling the urgency of multiple deadlines. Skilled in event planning, expense reporting, and establishing strong relationships with key stakeholders. Possesses excellent research, project support, and organizational abilities.
Overview
10
10
years of professional experience
Work History
Administrative Assistant
PIMCO, Pacific Investment Management Co.
09.2022 - Current
- Executive Office support
- Support provided for up to 5 high-level managers at a time (VP, SVP, EVP, MD, CFO, CEO)
- International and domestic travel booking
- Monthly expensing via Concur
- Heavy calendar management with daily schedules changing frequently
- Team coordination and small event organization
- International team collaborations
Client Services Executive
TransPerfect Translations International
09.2019 - 09.2022
- Reports to Global Team Lead of Strategic Account Solutions
- Cross-functional supervision of over 3.2k projects delivered on time and under budget
- Collaborated closely with Global Team Lead during COVID-19 outbreak to take on all official Moderna vaccine translations with a project fast track
- Oversee and manage a minimum of 30 projects daily across global teams, establishing productive check-ins with team leads.
- Manage vendor and client relations through corporate communications providing critical project updates
- Client invoicing and expense reports
- Data compiling and reporting to track monthly account health and growth. Reporting on individual revenue for global teams to ensure monthly targets are met
- Establishing and co-leading weekly team meetings and presentations to discuss internal optimization opportunities
- Recruiting, scheduling, and budgeting freelancers on a per-project basis to ensure deadlines and budgets are met
- New hire training and monitoring
- Maintaining personal and departmental calendars for meetings and trainings.
- Building and maintaining client relationships - both U.S. based and internationally.
- To date, have brought in a revenue of over $2.2M
Personal Assistant
Confidential
02.2019 - 09.2019
- Event and conference coordination
- Planning and booking U.S. and international travel arrangements
- Organizing international book tour
- House, property, and car management. Monitoring live security footage
- Administrative work, confidential document management
- Timely bill payments, receipt and invoice documentation
- Professional and Personal calendar management
- Running errands and shopping. Gift shopping
- Orchestrating, setting up and breaking down photoshoots and video streams
- Daily pet care, house chores, cooking and cleaning
Grants & Programs Manager
Boys & Girls Club of America
02.2017 - 09.2019
- Managed over $2m in private, county, state, and federal grants. Up to 15 programs per fiscal year
- Reconstructed existing programs, tracking, and implementation methods to ensure program optimization
- Led budget creation, revision, and tracking for department proposals
- Monthly and quarterly expense reports
- Managed travel arrangements for CEO and key players along with 24-hour travel schedules.
- Developed press releases and managed outreach to news outlets for program promotional coverage. Establishing media connections
- Staff training of 50+ employees on program requirements, outcomes, tracking, and safety.
- Conducting Market Research for grants proposals
- Aided in fundraising efforts and event planning
- Persistent communication with existing and potential funders, local figures, and stakeholders to ensure project success
Project Manager
Web Casa Design
02.2015 - 11.2016
- Collaborated with Marketing Director to adapt creative marketing strategies unique to each client
- Managed pitches to new clients and streamlined the onboarding process
- Managed a small team of coders to ensure timeliness
- Wrote SEO-optimized web content for clients
- Created engaging email campaigns for clients
Education
Certified to Teach English as a Second Language (TESOL) -
B.A. - English, Persuasive Writing
University of Hawaii – Hilo
12-2016
Skills
- Traditional and Agile Project Management
- Calendar Management
- Event Planning & Management
- Agenda Development
- Domestic & International Travel Arrangements
- SEO, Copy Editing & Content Writing
- Grants Writing & Management
- Budget Creation & Monitoring
- Financial Reporting, Expense Reports
- Proficient in Microsoft and Google Suite
- Project Management Software
- Experienced in Tableau, Confluence, and Jira
- Creating and Presenting Presentations
- Staff training
- Upper management and Team Lead experience
- Root Cause Analysis
- Market Research
Languages
Spanish
Limited Working
Timeline
Administrative Assistant
PIMCO, Pacific Investment Management Co.
09.2022 - Current
Client Services Executive
TransPerfect Translations International
09.2019 - 09.2022
Personal Assistant
Confidential
02.2019 - 09.2019
Grants & Programs Manager
Boys & Girls Club of America
02.2017 - 09.2019
Project Manager
Web Casa Design
02.2015 - 11.2016
Certified to Teach English as a Second Language (TESOL) -
B.A. - English, Persuasive Writing
University of Hawaii – Hilo
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