Vaishnavi Thakare
Vancouver,BC
Summary
Detail-oriented administrative professional with an MBA in Human Resources and extensive experience in recruitment coordination, onboarding, and data management. Proficient in Microsoft Office 365, Google Workspace, and Odoo ERP, with a strong focus on organizational efficiency and effective communication. Demonstrates accuracy and professionalism while managing multiple priorities in fast-paced environments.
Overview
5
5
years of post-secondary education
4
4
years of professional experience
Work History
Administrative Assistant
Smoke Arsenal
Burnaby, BC
12.2025 - Current
- Prepared reports, spreadsheets, and administrative documents with Microsoft Excel and Office 365 to support decision-making.
- Processed invoices and purchase orders and ensured supporting documentation was complete, accurate, and properly maintained.
- Coordinate day-to-day administrative activities, follow up on priorities, and maintain confidentiality when handling business information.
- Responded to customer inquiries and coordinated with internal teams to resolve issues, enhancing customer satisfaction.
- Managed customer, inventory, sales, and operational data using Odoo ERP, ensuring accurate and organized digital records.
- Scheduled appointments, meetings, and staff calendars for Smoke Arsenal operations.
- Prepared reports, forms, and correspondence using standard office software.
- Responded to phone inquiries promptly and emails to provide information, resulting in effective business correspondence.
Senior Cargo Handler
FedEx Express
Vancouver, BC
02.2023 - 11.2025
- Managed high-volume shipment documentation, customs paperwork, and international shipment records to ensure compliance and timely delivery.
- Coordinated with internal teams to resolve documentation and shipment issues and keep operations moving efficiently.
- Handled sensitive shipment and customer information with professionalism, ensuring adherence to strict deadlines and operational requirements.
- Completed accurate data entry and documentation under time-sensitive conditions to maintain operational compliance.
Office Assistant
Livspace
10.2022 - 12.2022
- Supported daily office administration, filing, scheduling, document preparation, and records maintenance.
- Maintained organized filing systems and supported smooth day-to-day office operations.
- Maintained organized filing systems to ensure efficient access to information and support smooth daily office operations.
- Managed customer calls, emails, and front desk support, enhancing communication for Smoke Arsenal staff.
- Organized purchase orders, invoices, and daily office paperwork to streamline administrative processes.
- Updated inventory records and tracked product availability across store departments.
Education
MBA - Human Resources
University Canada West
Vancouver, BC 01.2023 - 06.2024
Bachelor of Business Administration - Management
MIT World Peace University
India 06.2019 - 07.2022
Skills
- Microsoft Excel
- Office 365
- Odoo ERP
- Invoice processing
- Purchase orders
- Calendar coordination
- Records management
- Document preparation
- Customer support
- Data entry
- Attention to detail
- Written communication
- Time management
- Problem solving
- Confidentiality handling
Personal Information
Title: Talent Acquisition Coordinator | Recruiting Operations | HR Administration
ADDITIONAL STRENGTHS
Title: Talent Acquisition Coordinator | Recruiting Operations | HR Administration
Timeline
Administrative Assistant
Smoke Arsenal
12.2025 - Current
Senior Cargo Handler
FedEx Express
02.2023 - 11.2025
MBA - Human Resources
University Canada West
01.2023 - 06.2024
Office Assistant
Livspace
10.2022 - 12.2022
Bachelor of Business Administration - Management
MIT World Peace University
06.2019 - 07.2022