Vaishnavi T
Ottawa
Summary
HVAC design and project coordination professional with 5+ years of hands-on experience in Industrial/Commercial/Institutional (ICI) sectors, complemented by 5 years of mechanical engineering academia. Expertise in managing project documentation, submittals, budgets, schedules, and close-outs while providing CAD/BIM support and site coordination. Proven ability to read/interpret construction drawings and equipment specs, ensure compliance with ASHRAE/CSA standards, and multitask in fast-paced environments. Eager to support Project Managers at Alliance Engineering, leveraging excellent communication, organizational skills, and initiative to drive efficient, sustainable mechanical projects in Ottawa's National Capital Region.
Overview
10
10
years of professional experience
1
1
Certification
Work History
Heat Load Analyst / Mechanical Project Coordinator
Airtreatment Engineering Private Ltd.
12.2017 - 06.2022
- Provided support to Project Managers for project setup and updated all project documentation & correspondence in management systems (e.g., customer contracts, supplier/subcontractor purchase orders, change orders, insurance certificates).
- Created and managed project submittals and logs (CCN, SCO, RFIs, shop drawings) for HVAC systems in commercial/institutional projects, ensuring regulatory compliance and timely execution.
- Supported Project Managers in creating/updating project budgets, forecasts, and construction schedules, incorporating heat load calculations, fresh air requirements, and staircase pressurization.
- Prepared and distributed required project documentation to vendors, suppliers, and construction teams, facilitating procurement tracking and on-time completion.
- Prepared close-out documents, including Operating & Maintenance Manuals, as-builts, test reports, commissioning documents, and substantial completion certificates for diverse projects.
- Provided CAD/BIM support and layout drawings to Project Managers and field staff, enabling accurate mechanical installations in ICI environments.
- Obtained supplier/subcontractor pricing for change orders and assisted with estimation, optimizing costs for residential, commercial, and warehouse systems.
- Conducted job-site reviews and provided support to site supervisors, troubleshooting issues and aligning with construction timelines.
- Attended site meetings, prepared minutes, and delivered administrative assistance to Senior and Intermediate Project Managers.
- Highlights: Designed/coordinated HVAC for 25,000 sq. ft. supermarket; Developed systems for JW Marriott Pune Suites (199 luxury units); Performed load calculations for 100+ IT buildings, malls, schools, hospitals; Assisted in 1,500-bed hospital design, including sterile clean rooms.
Assistant Professor, Mechanical Engineering
PERI Institute of Technology & Unnamalai College of Engineering
07.2012 - 06.2016
- Taught core courses (Engineering Thermodynamics, Heat & Mass Transfer, Thermal Engineering, Power Plant Engineering, IC Engines), emphasizing construction processes, mechanical specs, and energy optimization.
- Served as Lab Maintenance In-Charge, managing equipment compliance and safety—transferable to site supervision and documentation.
- Coordinated Career Development Cell and Job Fair events, handling vendor interactions, scheduling, and administrative tasks akin to project coordination.
- Presented research paper: “Islanding Protection Method in a Single-Phase PV Grid Connected System” at national conferences (RVS Coimbatore, NEC Kovilpatti), honing data analysis and reporting skills.
Education
Master of Engineering - Energy Engineering
Anna University
01.2012
Bachelor of Engineering - Electrical & Electronics Engineering
Anna University
01.2010
Skills
- Heat Load Calculations (Manual & Software: Carrier HAP E-20 II, MS Excel)
- ASHRAE Standards (901, 621, 622, 55) & CSA F280-12
- Mechanical CAD/BIM Layout Drawings & Support
- Project Management Tools (Procore experience an asset; Proficient in MS Office)
- Energy Efficiency, Thermal Comfort & Environmental Control
- Project Setup, Documentation & Correspondence Management
- Submittals & Logs (CCN, SCO, RFIs, Shop Drawings)
- Budget Forecasting, Construction Scheduling & Cost Estimation
- Vendor/Supplier Coordination & Change Order Pricing
- Close-Out Documents (O&M Manuals, As-Builts, Test Reports, Commissioning)
- Site Reviews, Meeting Minutes & Administrative Support
- Understanding Construction Processes, Timing & Mechanical Specs
- Excellent Oral/Written Communication & Multi-Tasking
- Detail-Oriented with Initiative & Responsibility
- Willingness to Train on BIM Modeling
Accomplishments
- Used Microsoft Excel to develop inventory tracking spreadsheets.
- Supervised team of 5 staff members.
- Collaborated with team of 12 in the development of JW Marriot Pune India.
Personal Details
English (Fluent)
Tamil
Telugu
Malayalam
Certification
- Auto Cadd Training - 2016-2017
Timeline
Heat Load Analyst / Mechanical Project Coordinator
Airtreatment Engineering Private Ltd.
12.2017 - 06.2022
Assistant Professor, Mechanical Engineering
PERI Institute of Technology & Unnamalai College of Engineering
07.2012 - 06.2016
Bachelor of Engineering - Electrical & Electronics Engineering
Anna University
Master of Engineering - Energy Engineering
Anna University
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