Summary
Overview
Work History
Education
Skills
Accomplishments
Timeline
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VAISHNAVI SRINIVASAN

Milton,ON

Summary

A result oriented Accounting professional with 7 years of broad experience in GAAP ,full cycle Accounting in “multi- cultural ,multi-currency” environment which includes a perfect blend of Indian Public Sector (Manufacturing) Industrial experience and a Canadian well- established retail /distribution experience. Proven track record in consistently and effectively delivering committed services that enhance the company's purpose and profitability.

Overview

9
9
years of professional experience

Work History

Intermediate Accountant

ACI Brands Inc
Oakville
01.2022 - Current
  • Reconcile Bank Accounts ( 6 a/c s) and post journal entries as needed
  • Update Prepaid, Fixed Assets, Listing Fee Spreadsheets to capture current month's posting and get ready Deprecation & Amortization entries
  • Calculation of Royalties to be paid and creating accruals.
  • Sending out Royalty reports and keeping in track with contracts
  • Update Monthly Loan GLs Rec and Monthly Loan Interest Accrual
  • File HST & QST Returns online
  • File NRT returns annually
  • Ensure Payment request for HST & QST & Corp Income Tax are sent to AP for End of Month payment
  • Analyzing AP TB weekly and get necessary approvals for payments
  • Calculate Borrowing room each week based on approved payments and send Bank Borrowing Notice to for Funding.
  • Prepare Budgets for Depreciation, Capex, Listing Fee & Royalties yearly.
  • Update exchange rates in ERP daily.
  • Posting Recurring journal entries and other entries as needed.

Accounts Receivable Coordinator

ACI Brands Inc
Oakville, ON
07.2021 - 12.2021
  • Analyzing and Processing Return by Customers
  • Accounting for/Adjusting Short Shipments made to customer and creating credit memos
  • Analyzing and Processing Rebates
  • Customer Account Reconciliations
  • Processing customer claims referring to contract/terms

Accounts Payable Coordinator

ACI Brands Inc
02.2021 - 06.2021
  • Processing of High volume Corporate Overhead invoices - Complex coding involving multiple divisions and various expense G/Ls
  • Processing monthly and quarterly rental and lease payments on a timely basis
  • Processing payroll and expense reports for China Regional office
  • Conversion of money from RMB to USD
  • Month End Journals for AP accruals, Re-class etc
  • Reconciliation of all credit card payments like US Bank, TD Visa, AMEX of multiple executives ( 15+)
  • Proper maintenance of documents, maintaining a filing system
  • Training and supervision of new staff on AP requirements-
  • Improving process with managers for more efficient paper flow

Maternity Break
01.2019 - 01.2021

Merchandising Accounting Coordinator

Holt Renfrew
10.2018 - 12.2018
  • Processing RTVs on daily basis by creating Chargebacks and necessary journal entries
  • Sending RTV aging reports to the stores weekly to act on Return Authorizations from vendors
  • Creating Stock adjustments in AS-400 for the debit notes to remove the units from the inventory and Creating Journal entries to create Vendor Debits
  • Daily reconciliation/monitoring of Stock Movement Report
  • Confirming the excess/ shortage reported in AS-400 with each of the stores
  • Analyzing the discrepancies and making necessary adjustments ie, Adding/removing units, transfers etc
  • Reconciliation of Inventory held in Dump store on bi-weekly basis and addressing/acting upon the needed adjustments
  • Analyzing summary sales report totals with the General ledger and report difference to ERP team
  • Reconciliation of Consignment Contracts & Monitoring Inventory with the Billing requests/& Sales ,which involves multiple inventory adjustments, transfers and complex analysis
  • Processing Price Change Reports and making necessary journal entries for Known loss, Theft, Transit Loss, Unsaleable

Accounts Payable Analyst

Fluid Brands Inc, Bowring and Bombay Inc
, Canada
12.2017 - 08.2018


  • Invoice Coding and processing as per PO/SOX/ LC/DoA - Inventory, Imports, Freights, Utilities,WSIB, Duties , Special projects, Consulting and Intercompany invoices (Worth 2-3 million CAD/1200-1500 invoices a month)
  • Employee expense reimbursement processing
  • Complex coding of invoices which involves Apportionment of amounts within the Bill of Lading, PO & Individual containers and allocation of expenses over various stores
  • Costing Apportionments for arriving at Landed cost for each SKU/product including all costs such as Inventory, Ocean Freight, Duty, Drayage, Local Freight etc
  • Review and process for payment broker and customs invoices for International Merchandises
  • Weekly cheque runs & Wire/ACH processing – Booking around 200 payment entries a month
  • Ensures, that all invoices related to the internal shipments includes required freight and the customs document B3; refers to Custom broker for any discrepancy and B2 requests and /or refunds duty
  • Processing GST payments on imports / duties, monthly tax payments to various provinces
  • Review aging reports and address payment issues, Vendor account reconciliations
  • Inventory reconciliation- Apple to apple, 3 way comparison of SKUs between Receiving Reports, PO & Invoice
  • Variance analysis for the Prepaid inventory and ensure all quantities are received
  • Post Journal entries for reclassification of prepaid to COGS , inter-co
  • Adjustments and other entries
  • Attended to Audit enquiry needed for Bank, Inventory, CBSA, Annual Audits by Internal and External Auditors
  • Credit card payments processing for Corporate cards
  • Processing WEB STORE REFUNDS, thru
  • TD Bambora for the refunds of purchases made through Bombay and Bowring E-com
  • Reconciliation of Daily Settlement Reserve for Merchant Credit cards
  • Reconciliation of Card Refunds and reporting frauds/ unauthorized activities

Accounts Payable Specialist

Lumenix
Etobicoke, Canada
05.2017 - 09.2017


  • Invoice processing as per PO, Contract Terms and DoA- Inventory, Trade and Service invoices
  • Credit card statements/ Employee expense management and accounting
  • Processing of Prepaid invoices and Multi currency invoices
  • Ensures, that all invoices related to the international shipments includes required freight and the customs document B3; refers to Custom broker for any discrepancy and B2 requests and /or refunds duty
  • Processing GST payments for the taxes on Duties
  • Prepare and post Journal Entry for month, quarterly and year end processes
  • Reviewing, Monitoring Aging Reports for vendor, Accounting, Maintenance and Reconciliation of G/ L Balances
  • Analyzing Open GRPOs and open POs and follow up with procurement team and vendors for appropriate actions
  • Created various internal checks & controls in the process providing way for less errors enhancing accuracy
  • Preparation of Monthly, Quarterly, Half yearly and Annual schedules of Balance Sheet for Inventory, Fixed Assets, Prepaid Assets, Accounts Payable and Accrued Liabilities
  • Accounts Receivable/Payroll Back-up


Accounting Supervisor

Bharat Heavy Electricals Limited, BHEL
Trichy, India
03.2012 - 05.2016


  • Proposal Vetting- Analyzing comparative statements and finalizing on cost effective vendor for releasing PO
  • Expert in processing Letter of Credit (LC) and Letter of short credit (LSC) invoices; raising, investigating and resolving discrepancies and routing of invoices for appropriate higher level approvals
  • Verification of processed batches, containing huge volumes of Invoices as per Purchase Order, Contract terms & DoA - Material, cost plus and service POs which includes Letter of Credits, Intercompany and Freight/Service invoices – Around $ 40 million
  • Payroll data validation and processing
  • Weekly cheque runs & Wire/ACH processing
  • Analysis and review of supplier costs, Preparation of Age wise schedules for payment pending
  • Valuation of Inventory based on GAAP, Cost Accounting Standards and IAS
  • Prepare and post Journal Entry for month, quarterly and year end processed
  • Monthly P&L analysis, balance sheet flux, and analyzed variances by providing value added comments
  • Accounting ,Maintenance and Reconciliation of General Ledger Balances
  • Preparation of Fund Projections, Cost -center budgets, Petty Cash and other budgets
  • Created various internal checks & controls in the process providing way for less errors enhancing accuracy
  • Preparation of Monthly, Quarterly, Half yearly and Annual schedules of Balance Sheet for Inventory, Fixed Assets, Prepaid Assets, Accounts Payable and Accrued Liabilities
  • Annual WIP and FG stock audit which involves physical stock verification
  • Vendor Master Maintenance - Elimination of disqualified vendors, Inclusion details like Registration numbers, Keeping up to date records
  • Work with Inside and Outside Sales if needed to timely and efficiently research and resolve any disputes
  • Research chargebacks and deductions, reviews supporting documentation and adjusts appropriately
  • Perform constant control on customer accounts and past due balances
  • Advice Management of accounts that are at risk for collection, so results, reports, projects are put on hold and with Manager's approval, advise AR Group at the Head Office to put customers' accounts in danger on hold
  • Liaise with Clients, Department Supervisor and other internal Department Heads and Management to ensure important information is collected, shared, and utilized to fully collect outstanding amounts in a timely and courteous manner
  • Perform Account Reconciliation(s) and miscellaneous reports as required
  • Assist with Audit support and month end duties

Education

Master of Commerce - Accounting And Finance

Alagappa University
Karaikudi, India
05.2016

Accounting Technician - Advanced Accounting

Institute of Chartered Accountants of India
New Delhi,India
01.2017

Bachelor of Commerce - Accounting And Finance

Holy Cross College, Bharathidasan University
Tiruchirapalli,India
04.2011

Skills

  • Technical : ERP - SAP B 1, SAP FI CO, GP Dynamics, ACCEO Retail 1(GSI), Concur,AS-400
  • MS Office- Word, Excel (Pivot, VLOOKUP, Formulas, Macros), PowerPoint, Access, Outlook
  • Key Skills : Accounting, Costing, Management Accounting, Taxation,IFRS,SOX,IntAccounting Standards
  • Soft Skills : Highly self disciplined, Detail Oriented Multitasking and Self starter

Accomplishments

  • Par Excellence Award” in National Convention held by the Quality Circle Forum of India in 2013 for the savings & improvements worth C$ 12 million
  • Distinguished Award” in State level convention held by the Quality Circle Forum of India in 2014 for the process improvement worth C$ 4 million
  • Team member for development of B2B system, which enables the vendor to see the stage of processing, date of payment, mode of payment, transaction code etc., enhancing transparency
  • Revamped filing process for easy retrieval of documents


Timeline

Intermediate Accountant

ACI Brands Inc
01.2022 - Current

Accounts Receivable Coordinator

ACI Brands Inc
07.2021 - 12.2021

Accounts Payable Coordinator

ACI Brands Inc
02.2021 - 06.2021

Maternity Break
01.2019 - 01.2021

Merchandising Accounting Coordinator

Holt Renfrew
10.2018 - 12.2018

Accounts Payable Analyst

Fluid Brands Inc, Bowring and Bombay Inc
12.2017 - 08.2018

Accounts Payable Specialist

Lumenix
05.2017 - 09.2017

Accounting Supervisor

Bharat Heavy Electricals Limited, BHEL
03.2012 - 05.2016

Master of Commerce - Accounting And Finance

Alagappa University

Accounting Technician - Advanced Accounting

Institute of Chartered Accountants of India

Bachelor of Commerce - Accounting And Finance

Holy Cross College, Bharathidasan University

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VAISHNAVI SRINIVASAN