Vaishnavi Mathivanan
Brampton,ON
Summary
Well-organized Office Coordinator with experience contributing to team and business needs and interacting positively with customers. Integral employee completes wide range of clerical duties. Highly motivated and efficient with outstanding communication skills and implementing process improvements to increase efficiency.
Overview
2
2
years of professional experience
1
1
Certification
Work History
Front Office Coordinator
JMR Personnel services Ltd
Mississauga
09.2023 - 02.2024
- Streamlined production scheduling processes, reducing lead times by 20% through efficient coordination of resources and optimized workflow management.
- Managed inventory levels of raw materials and finished products, achieving a 95% accuracy rate in inventory counts and minimizing stockouts.
- Spearheaded procurement initiatives, negotiating contracts with suppliers to achieve cost savings of 15% on office supplies and equipment purchases.
- Improved customer satisfaction through timely order processing and proactive communication regarding delivery schedules and product availability.
- Ensured compliance with health and safety regulations, conducting regular inspections and implementing corrective actions to maintain a safe work environment, resulting in a 90% reduction in workplace accidents.
- Provided comprehensive administrative support to senior management, including calendar management, travel arrangements, and meeting coordination, enhancing executive productivity by 30%.
Office Administration Coordinator
LVY TRANSPORT
Kitchener
01.2023 - 08.2023
- Enhanced logistical coordination for transportation operations, reducing delivery lead times through streamlined scheduling and optimized route planning.
- Maintained precise inventory records of vehicle fleets and cargo, achieving a 95% accuracy rate and minimizing stock discrepancies.
- Implemented cost-saving strategies in procurement, negotiating contracts with suppliers to achieve reduction in fuel and maintenance expenses.
- Elevated customer satisfaction by 25% through efficient order processing and proactive communication regarding shipment status and delivery schedules.
- Ensured compliance with transportation safety regulations, conducting regular inspections and implementing corrective actions to reduce accidents.
- Provided comprehensive administrative support to management, including scheduling, dispatch coordination, and documentation management, enhancing operational efficiency by 30%.
Crew Team Member
Tim Hortans
Kitchener
12.2021 - 12.2022
- Greeted customers in a friendly manner upon entering the store.
- Operated cash register accurately and efficiently.
- Answered customer questions regarding product features, pricing, availability.
- Processed merchandise returns and exchanges according to company policies.
- Adhered to safety protocols when handling hazardous materials or working with heavy machinery.
- Collaborated with other crew members to complete tasks quickly and efficiently.
- Inspected equipment for proper functioning prior to use.
- Reported any maintenance issues immediately to supervisor or manager.
- Unloaded trucks of incoming merchandise in an organized fashion.
Education
PG Diploma - Information Technology Business Analysis
Conestoga College Institute of Technology And Advanced Learning
Kitchener, ON12-2022
Bachelor in Computer Science - Computer Science And Engineering
Anna University
Tamilnadu05-2018
Skills
- Reception duties
- Departmental support
- Meeting Scheduling
- Appointment confirmation
- Front Office Management
- Calendar Management
- Office supplies ordering
- Office Management
- Customer Service
- Cross-Functional Collaboration
- Problem-solving capabilities
Certification
- Google cloud
References
References available upon request.
Timeline
Front Office Coordinator
JMR Personnel services Ltd
09.2023 - 02.2024
Office Administration Coordinator
LVY TRANSPORT
01.2023 - 08.2023
Crew Team Member
Tim Hortans
12.2021 - 12.2022
PG Diploma - Information Technology Business Analysis
Conestoga College Institute of Technology And Advanced Learning
Bachelor in Computer Science - Computer Science And Engineering
Anna University
- Google cloud
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