TRUPTI PANCHAL
London,ON
Summary
Executive Assistant with 10+ years supporting senior leaders in legal, corporate, and HR environments. Skilled in calendar management, confidential correspondence, WSIB claims administration, and stakeholder coordination. Known for a growth mindset, proactive problem-solving, and ability to streamline operations through technology and process improvement. Fluent in English, Hindi, and Gujarati.
Overview
11
11
years of professional experience
Work History
Paralegal Field Placement Student
Millars Law
02.2025 - 08.2025
- Prepared legal documentation for hearings, settlement conferences, and enforcement proceedings.
- Managed confidential client communications, and coordinated schedules for lawyers and clerks.
- Organized case files, compiled evidence, and ensured the accuracy of exhibits and disclosures.
- Drafted legal documents, ensuring compliance with regulations and accuracy in content.
- Conducted extensive legal research to support case preparation and strategy development.
Assistant Manager / Executive Assistant
Refurbo Inc.
04.2018 - 08.2024
- Provided executive support to directors, managing calendars, meetings, and confidential correspondence.
- Filed and tracked WSIB claims, liaised with representatives, and educated employees on policies.
- Coordinated HR and financial operations, including payroll, insurance premiums, and vendor contracts.
- Prepared detailed business reports, presentations, and executive summaries for leadership review.
- Supported talent management, onboarding, and performance reviews, fostering collaboration, and retention.
- Developed training programs for new staff, fostering skills and knowledge retention.
- Led team initiatives to enhance operational efficiency and improve service delivery.
Company Legal Secretary
MGVCL
06.2014 - 12.2016
- Prepared board reports, compliance documentation, and governance policies for directors.
- Coordinated board and committee meetings, including logistics, and stakeholder communications.
- Reviewed policy proposals, and advised leadership on governance and compliance matters.
- Facilitated document preparation and filing for legal cases, ensuring timely access to critical information.
- Managed scheduling and calendar coordination for directors, optimizing time management and meeting efficiency.
- Liaised with clients, providing updates on case status and addressing inquiries promptly and professionally.
- Mentored junior staff in administrative tasks, promoting best practices in legal documentation and organization.
- Facilitated communication between department officials and directors, ensuring prompt responses to inquiries.
- Managed multiple high-priority tasks simultaneously, meeting all deadlines while maintaining a high level of accuracy.
- Ensured compliance with policies and rules by staying up to date on changing regulations related to filings and other requirements.
Education
P1 Licence Candidate -
Law Society of Ontario
Paralegal Diploma - undefined
Fanshawe College
08.2025
PG Diploma - International Business Management
Mohawk College
04.2018
PG Diploma - Business Analysis
Mohawk College
09.2017
Bachelor of Laws - undefined
Maharaja Sayajirao University
India06.2016
Company Secretary - undefined
Institute of Company Secretaries of India
India12.2015
Bachelor of Commerce - Accounting
Maharaja Sayajirao University
India04.2011
Skills
- Executive Support: Calendar Management, Confidential Correspondence, Stakeholder Coordination
- Operations & Finance: WSIB Claims, Payroll, Insurance Premiums, Budget Tracking
- Governance & Compliance: Policy Review, Board Reports, Regulatory Liaison
- Technology: Advanced Excel (Pivot Tables, Dashboards), PowerPoint, MS Forms, Adobe Acrobat
- Collaboration Tools: Teams, Zoom, Skype, Google Meet
- Languages: English, Hindi, Gujarati
Accomplishments
- Streamlined WSIB claims management, reducing delays and improving compliance accuracy.
- Coordinated executive calendars, meetings, and confidential communications for Directors and senior leaders.
- Consolidated payroll, insurance premiums, and vendor contracts, achieving 15% cost savings.
- Drafted board reports and compliance documentation, strengthening governance and regulatory adherence.
- Introduced digital filing and reporting systems, improving data accuracy and turnaround time.
- Leveraged advanced Excel dashboards and PowerPoint to deliver executive-ready reports and presentations.
Timeline
Paralegal Field Placement Student
Millars Law
02.2025 - 08.2025
Assistant Manager / Executive Assistant
Refurbo Inc.
04.2018 - 08.2024
Company Legal Secretary
MGVCL
06.2014 - 12.2016
Paralegal Diploma - undefined
Fanshawe College
PG Diploma - International Business Management
Mohawk College
PG Diploma - Business Analysis
Mohawk College
Bachelor of Laws - undefined
Maharaja Sayajirao University
Company Secretary - undefined
Institute of Company Secretaries of India
Bachelor of Commerce - Accounting
Maharaja Sayajirao University
P1 Licence Candidate -
Law Society of Ontario