Summary
Overview
Work History
Education
Skills
Gpa
College
Languages
Timeline
Generic

Tristen Coffey

Toronto,Canada

Summary

Results-driven professional with background in managing high-value client accounts. Achievements include driving client satisfaction and loyalty through tailored account strategies. Known for exceptional teamwork and adaptability in dynamic environments. Proven skills in relationship management and strategic planning.

Overview

9
9
years of professional experience

Work History

VP of Sales and Operations

Night Kitchen Record Pressing
11.2023 - Current
  • Coordinated the manufacturing and distribution of the Henry Stone/TK Records catalog, collaborating with distribution partners and vendors to bring catalog titles to market efficiently. Managed logistics, pricing market analysis, and developed one-sheets and vinyl mockups.
  • Developed and managed production dockets for major clients, ensuring projects adhered to schedules and timelines.
  • Oversaw invoicing and accounts receivable, managing financial transactions and ensuring timely payments.
  • Handled shipping and logistics, including customs, to facilitate smooth and efficient distribution operations.
  • Led client outreach and provided customer service, maintaining strong client relationships and addressing inquiries effectively.
  • Created comprehensive pricing analyses and pricing master sheets, including cost and margin details for individual items in both USD and CAD.
  • Developed profit margin analyses for each project to ensure optimal profitability and financial performance.
  • Prepared estimates for job inquiries and maintained QuickBooks for accurate financial tracking and reporting.
  • Developed and maintained master schedules for all digital and physical releases, ensuring timely production and distribution.
  • Coordinated the assembly of all production parts, including audio and artwork, to create assets and deliver them to distributors.
  • Managed the catalog of audio and art assets within the company, ensuring proper organization and accessibility.
  • Created purchase orders and tracked production-related spending, maintaining control over budget and expenses.
  • Estimated and computed cost summaries to determine competitive pricing strategies.
  • Proofed all creative and technical copy for external distribution to ensure accuracy and consistency.
  • Collaborated with artists on the design and layout of album artwork and audio sequences, ensuring alignment with production goals.

Owner/Sync Agent

Green Lake Music
02.2023 - Current
  • In early 2023, I founded my music sync agency, "Green Lake Music,"
  • The mission of my agency is to create additional income sources for independent and lesser-known artists and labels
  • As a sync agent, my objective is to secure placements for my clients' music in various media such as films, television shows, and advertisements
  • I establish and maintain effective communication with music supervisors, collaborating closely with them to ensure that the titles from my agency's catalog are considered for sync opportunities
  • I ensure that all necessary paperwork, including one sheets, are accurately completed by my clients, providing comprehensive information to potential licensees
  • I am also responsible for collecting and organizing information pertaining to mechanical and publishing rights, as well as the necessary contact details
  • I ensure that all works have up to date split sheets that accurately represent the contributions of all parties involved in the creation of a particular work, thereby ensuring fair distribution of royalties and licensing fees
  • Whenever necessary, I extend my support to clients by assisting them in registering their works with the appropriate rights organizations
  • This proactive step ensures that they maximize the earning potential of their catalogue
  • To enhance the visibility and discoverability of the music within my agency's catalogue, I meticulously upload and tag all tracks to Disco, a reputable music licensing platform
  • Genre information is included to facilitate accurate categorization and targeted searches for potential sync placements.

Account Manager

Precision Record Pressing
05.2016 - 10.2023


  • Client Acquisition and Business Expansion: Implemented strategies to secure new clients and to expand business with existing accounts
  • Created comprehensive project quotations tailored to the specific needs of each client
  • Worked with a diverse range of clients, including both Canadian and US-based artists, labels and distributors
  • Served as the primary point of contact for clients, providing prompt responses to client queries and concerns
  • Liaised with clients to gather requirements, provide accurate production timelines, and offer expert advice on suitable manufacturing options


  • Supplier Coordination and Shipment Management: Was responsible for obtaining competitive pricing from multiple suppliers
  • Coordinated the smooth flow of product shipments, ensuring timely delivery and customer satisfaction
  • Was responsible for resolving any shipping errors/customs clearance issues


  • Invoicing and Payment Procedures: Managed the invoicing process and ensured timely and accurate payment procedures for clients were provided


  • Final Production Claims and Issue Resolution: Promptly addressed any related issues or concerns raised by clients and submitted their claims to production


  • Client-Facing Production Schedules: Created and maintained production schedules accessible to clients, utilizing tools such as Excel or Google Spreadsheets
  • Ensured the schedules were detailed, accurate, and reflect project milestones and deadlines


  • Order Review and Quality Control: Conduct thorough reviews of incoming client orders, meticulously vetting them for proper submission information


  • Identified and rectified any inconsistencies or errors, including inaccurate or missing track information, artist information, catalogue numbers, and properly signed IPR (Intellectual property rights) forms were provided


  • Coordination with Production Team: Collaborated with production team to ensure deadlines were met and precise project specifications were followed.

Education

Electrical Construction and Maintenance Level 1 -

George Brown College
Toronto, ON

Skills

  • Project Management
  • Interpersonal and written communication
  • Operations
  • Pipeline Management
  • Schedule Coordination
  • Business Networking
  • Competitor Analysis
  • Lead prospecting
  • Customer Service
  • Problem-Solving
  • Attention to Detail
  • Multitasking

Gpa

3.4

College

George Brown College, Toronto, Ontario, Canada

Languages

English
Native or Bilingual

Timeline

VP of Sales and Operations

Night Kitchen Record Pressing
11.2023 - Current

Owner/Sync Agent

Green Lake Music
02.2023 - Current

Account Manager

Precision Record Pressing
05.2016 - 10.2023

Electrical Construction and Maintenance Level 1 -

George Brown College

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