Trisha Jacob
Vancouver,Canada
Summary
Detail-oriented and efficient accounts payable administrator with over six years of experience in full-cycle AP processing, vendor management, and reconciliations. Adept at using ERP systems such as Dynamics 365, and inventory tools like Yellow Dog. Proven ability to maintain accuracy in high-volume environments while maintaining tight deadlines.
Overview
8
8
years of professional experience
Work History
Accounts Payable Administrator
Canucks Sports & Entertainment
08.2021 - Current
- Process over 300 vendor invoices weekly in D365, ensuring accuracy, coding, and approvals.
- Prepare bi-weekly vendor payments (cheques, EFT, credit card)
- Reconcile vendor statements and resolve discrepancies in coordination with internal departments.
- Fill out credit applications for new vendors and assist with vendor EFT onboarding and confirm banking information
- Perform credit card reconciliation with internal stakeholders
- Verify vendor invoice tax calculations and self-assess taxes
- Adhere to the AP month-end deadlines including preparing journal entries for invoice accruals and intercompany transactions
- Assist during the annual audit by providing supporting documentation
- Provide backup relief for other AP Administrators
Accounts Payable Assistant
Canadian Fishing Company
08.2019 - 08.2021
- Received, verified, and entered batches of invoices into AX system.
- Sorted incoming mail, coded invoices, and distributed for approval.
- Matched invoices with PO’s, packing slips, and other documentation
- Processed cheque runs, EFTs, and wire transfers weekly.
- Sent EFT remittances to vendors weekly.
- Maintained AP filing system and scanned documents
- Helped with month-end and year-end activities
- Responded to vendor inquiries via phone/e-mail.
- Issued stop payments for lost cheques.
- Set up new vendors, filled out credit applications, and updated banking information into the AX system.
- Investigated & resolved discrepancies and misapplied payments, as required
- Matched employee expense reports with the attached backups/receipts and processed them for reimbursements.
- Reviewed vendor statements and resolved overdue accounts
Administrative Assistant
Canadian Fishing Company
05.2017 - 07.2019
- Developed and maintained a well-organized filing system for rapid retrieval of information and handled incoming calls
- Prepared various lists and documents as required.
- Assisted acquisition team with data entry, licence renewals, fish tickets, information gathering and various other projects
- Created labels, photocopies, and compiled data for managers
- Directed visitors to appropriate managers.
Education
Masters - Biotechnology
Amity University
Noida, India07.2012
Skills
- Microsoft Dynamics 365 (D365)
- Yellow Dog inventory system
- Oracle and iQuery
- Microsoft Excel (VLOOKUP, pivot tables), Word, Outlook
- Vendor invoice entry and coding
- Credit card reconciliation
- Invoice accrual and journal entries
- Intercompany transactions handling
- EFT, cheque, and credit card payment runs
- Strong attention to detail
- Excellent organization and time management
- Ability to meet month-end deadlines
- Ability to thrive in a fast-paced, high-pressure environment
- High-volume invoice processing
- A team player and a quick learner
Accomplishments
- Reduced invoice processing time by 30% by utilizing excel upload templates.
- Provided training to team members on using D365 and performing credit card reconciliations
- Maintained strong vendor relationships by resolving payment issues promptly
References
References available upon request.
Timeline
Accounts Payable Administrator
Canucks Sports & Entertainment
08.2021 - Current
Accounts Payable Assistant
Canadian Fishing Company
08.2019 - 08.2021
Administrative Assistant
Canadian Fishing Company
05.2017 - 07.2019
Masters - Biotechnology
Amity University
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