Tracy Schell
Saskatoon,SK
Summary
Detail-oriented office coordinator with expertise in schedule coordination, budget management, and customer service. Proven track record in maintaining confidentiality and optimizing office operations to enhance efficiency.
Overview
28
28
years of professional experience
Work History
Office Coordinator
Greater Saskatoon Catholic Schools
01.2017 - Current
- Coordinating office activities including providing administrative support, leadership, clerical assistance, maintaining confidentiality and other duties as assigned by the principal in the operation of an elementary school.
- Setting up teachers, classes and student classes for the new year.
- Placing students in homerooms and maintaining division enrolment records with the ministry.
- Manage teacher and student schedules and attendance.
- Developed and maintained filing systems to ensure accurate record-keeping and retrieval.
- Assisted in budget management by tracking expenditures and maintaining school supplies.
- Maintained strict confidentiality of sensitive information, upholding the highest level of professionalism at all times.
- Optimized organizational systems for payment collections, AP/AR, deposits, and recordkeeping.
- Conducted ongoing reviews of school's financial systems to assess cost control measures.
- Managed scheduling and logistics for meetings and events, optimizing resource allocation.
- Oversaw inventory management, including procurement of supplies and equipment necessary for school operations.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Provided administrative support to staff members, assisting with daily tasks as needed to promote productivity across the organization.
- Tracked records, filed documents, and maintained communication between clients to manage office activities.
- Reconciled account files and produced monthly reports.
- Contributed to company growth by consistently looking for ways to improve office processes and maximize efficiency.
- Efficiently supervised filing, sorting and handling incoming and outgoing mail.
- Facilitated a positive work environment by addressing employee concerns and providing support when needed.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Resolved issues through active listening and open-ended questioning, escalating major problems to manager.
- Updating information for parents in Edsby and School Website.
- Assisting staff with fundraisers, counting money and doing deposits.
Educational Assistant
Greater Saskatoon Catholic Schools
10.2010 - 01.2017
- Supported classroom instruction by assisting teachers with lesson planning and resource preparation.Supported teachers in classroom management and instructional delivery.
- Assisted students with academic tasks and personal development.
- Facilitated individualized student support, fostering academic growth and personal development.
- Implemented behavioral management strategies to promote a positive learning environment.
- Collaborated with educators to adapt materials for diverse learning needs and abilities.
- Supported students with special needs by adapting lessons and providing necessary accommodations in collaboration with special education staff.
- Enhanced classroom management through the implementation of positive reinforcement techniques and clear expectations for behavior.
- Supported student learning objectives through personalized and small group assistance.
- Assisted classroom teacher in supervising snack time and indoor and outdoor play.
- Facilitated small group instruction targeted toward specific skill gaps or areas needing improvement based on identified student needs.
Payroll Assistant
Mitchell's Gourmet Foods / Intercontinental Packers
07.1998 - 08.2003
- Processed payroll transactions accurately and timely using advanced payroll software.
- Maintained employee records, updating information for accuracy and accessibility.
- Assisted in the development of payroll policies to enhance operational efficiency.
- Collaborated with HR to resolve employee inquiries regarding payroll discrepancies.
- Maintained payroll information by calculating, collecting, and entering data.
- Assisted new hires with completing required forms for accurate setup in the payroll system from their first day onward.
- Processed new hire paperwork and documents.
- Ensured timely payment of employee wages by consistently meeting deadlines for payroll processing.
- Updated employee files with new details such as changes in address or salary levels.
- Maintained strict confidentiality of sensitive information while handling employee records and processing payments.
- Managed garnishments, levies, and support orders according to state laws while protecting employees'' privacy rights.
- Administered weekly staff payroll; Executive, Management, Union and non Union workers and performed special calculations for wage increased jobs, reimbursements and deductions.
- Maintained employee confidence and protected payroll operations by keeping information confidential.
- Responded to employee inquiries to clarify payroll issues regarding wages, deductions and taxes.
- Generated reports to track employee time and attendance.
- Completed payroll accurately and timely to meet employee expectations.
- Performed data entry tasks and maintained accurate records of employee payroll information.
Education
High School Diploma -
Theodore School
Theodore, SK06-1989
Skills
- Office administration
- Workplace efficiency management
- Prioritization and planning skills
- Project coordination
- Schedule coordination
- Organized mail management
- Calendar management
- Inventory management
- Financial record management
- Account reconciliation
- Accurate data entry
- Efficient organization
- Inventory control
- Customer service
Languages
English
Full Professional
Interests
- Drawing and Painting
- Gardening
- Outdoor Recreation
- I enjoy cooking for friends and family gatherings
- Baking
- I like working with my hands and fixing things
- I enjoy helping others and giving back to the community
- Reading
- My dogs
Timeline
Office Coordinator
Greater Saskatoon Catholic Schools
01.2017 - Current
Educational Assistant
Greater Saskatoon Catholic Schools
10.2010 - 01.2017
Payroll Assistant
Mitchell's Gourmet Foods / Intercontinental Packers
07.1998 - 08.2003
High School Diploma -
Theodore School