Tracy M. Lawson
Kingston,Canada
Summary
Accounts Payable Specialist with extensive experience at Jay Patry Enterprises, recognized for improving invoice processing accuracy and building robust vendor relationships. Expertise in financial reporting and problem-solving leads to enhanced efficiency and minimized discrepancies, ensuring timely payments and adherence to accounting standards. Strong attention to detail and effective communication skills contribute to consistent success in managing accounts payable functions.
Overview
21
21
years of professional experience
Work History
Accounts Payable Specialist
Jay Patry Enterprises
Kingston, Canada
09.2020 - Current
- Demonstrated proficiency in optimizing accounts payable processes, enhancing accuracy, and fostering vendor relationships while processing over 400 monthly invoices, ensuring accurate coding and timely payments.
- Managed bookkeeping and accounting systems and completed data entry with accuracy and efficiency.
- Handled high-volume invoice processing with minimal supervision.
- Proven track record of driving efficiency gains, cost savings, and process improvements to enhance the company's operations.
- Worked collaboratively with other departments to resolve billing disputes.
- Answered inquiries from internal departments regarding account payable status.
- Managed multiple projects simultaneously while meeting deadlines consistently.
- Generated monthly aging reports for management review.
- Applied mathematical skills to calculate totals, check figures, and correct problems with physical and digital files.
- Developed relationships with vendors and suppliers to ensure prompt payment of invoices.
- Liaised with vendors and customers to confirm information and address client issues.
- Processed accounts payable transactions in a timely manner according to established policies and procedures.
- Reduced financial discrepancies by verifying accounting statements.
- Checked postings and documents for correctness, accuracy and proper coding.
Accounts Payable Administrator
Shorelines Casino Thousnd Island
Gananoque, Canada
03.2018 - 08.2020
- Implemented program to create daily spreadsheets and streamline financial reporting.
- Produced financial reports to inform management of financial operations.
- Answered inquiries from internal staff regarding payment status of invoices or outstanding balances.
- Coded invoices with correct general ledger codes in accordance with standard procedures.
- Processed employee expense reports for reimbursement in compliance with corporate policies.
- Verified, classified, computed, posted and recorded accounts payable data and reconciled daily totals to confirm proper accounting.
- Maintained financial ageing report to ensure consistent accuracy.
- Problem-solved accounts payable questions on behalf of internal team members, management and vendors.
- Matched orders with invoices and recorded required information.
Client/Administrative Assistant
CIBC Wood Gundy
Kingston, Canada
12.2016 - 03.2018
- Developed and maintained filing systems for confidential documents and records.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Pleasantly welcomed visitors, answered phone calls, and maintained front reception desk.
- Responded to customer issues to provide immediate resolution and improve retention.
- Answered questions from customers regarding products and services offered by the company.
Recruitment Assistant
Kingston General Hospital
Kingston
10.2015 - 02.2016
- Temporary Contract position. Reviewing position summary, confirming specific detail; creating postings; forward to proper authorities for review and approval; once approved physically post them internally/externally on KGH career website; ensure all parties receive copies of posting.
- Remove expired postings from website. Book, set up interviews and confirm applicants for Recruitment Advisers for a variety of positions, ensuring all to partake are available through the calendar scheduler/appointment.
- Screen incoming email applications and save in appropriate files to be reviewed. Checking references either by phone or emails, printing copies of reference and file in applicants personal hard copy file and in an electronic file.
Administrative Assistant
CIBC Wood Gundy
Kingston
08.2015 - 09.2015
- Entered new clients into the system, setting up profiles and accounts. Ensured all proper paperwork was printed and signed by authorities.
- Initiated the transfer of funds from clients old accounts to new accounts on behalf of the Investment Adviser.
- Uploaded all required documents, and creating hard copy files also. Multitasking was essential when working on numerous profiles at once and ensuring priorities were dealt with immediately.
- At the same time learning CIBC vision, values and mission in how they are number one in Canada's leading Brokerages and client relations.
Human Resources Assistant
Kingston Community Health Centres
02.2015 - 05.2015
- Searched employee files to obtain information for authorized persons and organizations.
- Conducted candidate interviews to gain additional insight into professional background and skill set.
- Performed background checks on potential hires to ensure compliance with company standards.
- Answered questions regarding salaries, benefits and other pertinent information.
- Prepared job postings for open positions on the company website and other job boards.
Secretary (casual)
Catholic District school board of eastern Ontario
Gananoque, Canada
10.2014 - 05.2015
- Maintained filing systems for confidential documents; organized files for easy retrieval of information when requested.
- Assisted with accounts receivable and accounts payable functions.
- Performed data entry into computer systems; ensured accuracy of all entered information.
- Ordered office supplies to purchase items and maintain appropriate levels.
- Provided administrative support to the Office Manager and other staff members.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
- Kept office equipment functional and supplies well-stocked to promote efficient operations.
- Managed calendar reminders for upcoming deadlines or events associated with the office.
- Produced and distributed memos, newsletters, and other forms of communication.
- Answered incoming phone calls, responded to inquiries and transferred calls as needed.
- Managed multiple calendars and contacts using computer software.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
- Sent and distributed mail and parcels.
- Handled confidential documents with discretion.
- Compiled data from various sources into clear, concise reports that could be used by management for decision-making purposes.
- Greeted visitors and directed to appropriate location or person.
- Operated office equipment such as photocopiers, scanners, and fax machines.
Tradeshow
HRPA Annual Conference
01.2013 - 12.2013
- -assist members and guests registered and receive proper documentation.
- -continuously ensuring vendors had what they needed or required.
- -handle inquires that vendors, members or guests had about the conference.
- -keeping track of times and location of speakers so visitors can be informed properly.
Student member
HRPA Kingston Chapter
01.2012 - 12.2013
- Facilitated training sessions for new employees on company policies and procedures.
- Mastered various software tools and platforms for online learning and assignments.
- Wrote and submitted reports on industry trends, prompting managers to develop business plans.
- Conducted research using academic journals and online databases for various papers.
- Completed assigned readings and homework, enhancing understanding of subject matter.
- Attended workshops and seminars to enhance learning beyond the classroom.
- Analyzed key performance indicators to identify effective strategies.
Accounts Payable/Receivables, Temp.
Sensient Technologies Corporation
Kingston, Ontario
05.2013 - 08.2013
- Matched vendor invoices with purchase orders to verify prices and quantities.
- Processed accounts receivables and payables while ensuring compliance with company policies.
- Entered invoices into JD Edwards system, confirming approvals and accurate GL coding.
- Balanced daily AP invoice batch registers and posted transactions to the general ledger.
- Prepared weekly cheque runs by monitoring payment terms to ensure timely processing.
- Responded promptly to vendor inquiries, maintaining professionalism in communications.
- Applied customer payments to accounts and documented any discounts taken or balances applied.
- Prepared bank deposits for both currencies, ensuring correct account allocation.
- Completed day-to-day duties accurately and efficiently.
Work Placement (H.R. Program)
Union Staff Representative, Student
Kingston, Canada
01.2013 - 04.2013
- Company Overview: OPSEU
- Learning how to neutrally communicate between a Union and Management.
- Observe the bargaining process, assist in monetarial assessment, grievances, dispute resolution process, return to work, WSIB issues.
- Set proposals and caucus.
- Experience the labour relations field.
- Employee Relations.
- Labour Relations.
- Collective Agreements.
- Mediation, Research.
- Conciliation/ Med/Arbs.
- OPSEU
Volunteer - Registration
Special Olympics
Kingston, Canada
05.2012 - 06.2012
- Registering the parents and giving directions to events and answering other questions.
Payroll Assistant, Student
St. Lawrence College
Kingston
02.2012 - 05.2012
- Perform verification on information.
- File and organize employees contracts.
- Assist with fiscal year end.
- Research a variety of financial procedures.
- Write policies and procedures to the satisfaction of the College to review.
Administration/Financial Assistant
Caraustar IPG
Kingston
02.2006 - 08.2008
- Delivered comprehensive administrative support to management and supervisors.
- Developed Excel spreadsheets for data collection and productivity tracking.
- Coordinated travel and accommodation arrangements for onsite and remote personnel.
- Trained staff members on operational procedures and software usage.
- Recorded messages accurately and screened calls effectively.
- Maintained up-to-date accounts while focusing on task completion.
- Managed inventory of necessary forms to ensure operational efficiency.
- Executed general accounting tasks, including accounts payable and receivable.
- Drove cash management to process timely cash receipts and support leaders.
- Researched new accounting regulations and updated existing systems to comply with changes in legislation.
- Performed database entry updates to keep information current.
- Conducted regular bank reconciliations to ensure accuracy of financial records.
- Provided administrative support to the finance department, including filing, data entry, and document management.
- Performed account analysis and reconciliation tasks to ensure accuracy of balances.
- Assisted managers with additional duties during employee absences.
- Coordinated audit activities by providing requested information or documents in a timely manner.
- Prepared monthly and year-end closing statements, financial documents, and invoices.
- Provided support for the preparation of monthly, quarterly, and annual financial reports.
Data Entry Clerk
Robinson Solutions
11.2004 - 04.2006
- Attended to visual detain of employees hours, deductions and benefits.
- Presented written material of faculty and staff contact list.
- Utilized computer software, excel and Microsoft word.
- Built and constructed a filing system.
Education
Payroll and Accounting Certificate - Accounting and Business/Management
Academy of Learning
Kingston, ON01.2017
Bachelor's degree - Human Resources Labour Relations
Athabasca University
Online01.2014
Human Resources - Business Administration Human Resources
St. Lawrence College
Kingston, ON01.2013
2yr - Social Service Worker
Sir Sandford Fleming College
Peterborough, ON01.1993
Skills
- Accounting software, Yardi, JD Edwards, Maplewood
- Invoice processing and pricing accuracy
- Workload prioritization
- Data entry
- General ledger coding
- Financial reporting
- Accounts reconciliation
- Microsoft Excel
- Regulatory compliance
- Time management
- Problem solving
- Interdepartmental collaboration
- Attention to detail
- Customer service
- Effective communication
- Cash flow analysis
- Transaction reviewing
- Purchase order management
- Report preparation
- Tax compliance
- Purchase orders
- SAP crystal reports
- Account reconciliation
- Vendor relationships
- Payment authorization
- Accounting operations
- Spreadsheets and journal entries
- Problem-solving aptitude
- Active listening
- Organization skills
- Transaction coding
- Multitasking
- Bookkeeping support
- Internal controls
- Payment processing
- Bank reconciliations
- Creative problem solving
- Reconciling accounts
- Critical thinking
- ERP software
- Credit card reconciliation
- Time management abilities
- Payment scheduling
- Teamwork
- Statement review
Websites
Languages
- English, Native or Bilingual
- Russian, In process
Timeline
Accounts Payable Specialist
Jay Patry Enterprises
09.2020 - Current
Accounts Payable Administrator
Shorelines Casino Thousnd Island
03.2018 - 08.2020
Client/Administrative Assistant
CIBC Wood Gundy
12.2016 - 03.2018
Recruitment Assistant
Kingston General Hospital
10.2015 - 02.2016
Administrative Assistant
CIBC Wood Gundy
08.2015 - 09.2015
Human Resources Assistant
Kingston Community Health Centres
02.2015 - 05.2015
Secretary (casual)
Catholic District school board of eastern Ontario
10.2014 - 05.2015
Accounts Payable/Receivables, Temp.
Sensient Technologies Corporation
05.2013 - 08.2013
Tradeshow
HRPA Annual Conference
01.2013 - 12.2013
Work Placement (H.R. Program)
Union Staff Representative, Student
01.2013 - 04.2013
Volunteer - Registration
Special Olympics
05.2012 - 06.2012
Payroll Assistant, Student
St. Lawrence College
02.2012 - 05.2012
Student member
HRPA Kingston Chapter
01.2012 - 12.2013
Administration/Financial Assistant
Caraustar IPG
02.2006 - 08.2008
Data Entry Clerk
Robinson Solutions
11.2004 - 04.2006
Payroll and Accounting Certificate - Accounting and Business/Management
Academy of Learning
Bachelor's degree - Human Resources Labour Relations
Athabasca University
Human Resources - Business Administration Human Resources
St. Lawrence College
2yr - Social Service Worker
Sir Sandford Fleming College
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