Tracy Knourek
Calgary,AB
Summary
Professional with strong administrative expertise, prepared to support high-level executives through effective organization, communication, and problem-solving skills. Adept at managing schedules, coordinating meetings, and handling confidential information. Recognized for fostering team collaboration and adapting to changing needs to achieve results. Dependable in maintaining efficiency and professionalism in fast-paced environments.
Overview
14
14
years of professional experience
Work History
Administrative Assistant to the Executive Director
Alberta Health Services
09.2011 - Current
- Maintains Executive Director meetings and schedule; responds to requests for meetings (internal and external), manages meetings for multiple calendars.
- Safeguards sensitive information by maintaining strict confidentiality in all aspects of administrative duties.
- Improved internal communication by creating and distributing timely meeting agendas, minutes, and follow-up action items.
- Contributes to company-wide success with cross-departmental support on various projects as needed.
- Assists with initial screening for different positions by setting up interviews, processing new hire paperwork and helping with payroll.
- Manages filing system, entered data and completed other clerical tasks.
- Facilitated training and onboarding for incoming office staff.
- Organize monthly expense reports according to company policies and procedures.
- Maintains timekeeping information, submits and processes payroll reports.
- Responds to to payroll inquiries and resolves discrepancies consistent with applicable processes, procedures, and guidelines.
- Collaborates with team members on projects to meet deadlines efficiently.
- Contributed to company-wide success with cross-departmental support on various projects as needed.
Office Assistant
Resouce Energy Solutions
04.2011 - 09.2011
- Enhanced office efficiency by managing schedules, organizing files, and maintaining clean workspaces.
- Fostered positive work environment, coordinating team-building activities.
- Maintained confidentiality in handling sensitive information while performing administrative tasks.
- Ensured operational continuity, providing critical administrative support during staff absences and peak workload periods.
- Assisted with onboarding of new employees.
- Supported executive staff with well-prepared reports, presentations, and meeting materials.
- Managed incoming and outgoing correspondence, ensuring prompt and accurate delivery of information.
- Improved office supply inventory management, reducing unnecessary expenditures by regularly auditing and ordering supplies.
- Purchased and maintained office supplies.
- Input data into spreadsheets and databases.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
Education
High School Diploma -
Queen Elizabeth Junior/Senior High School
Calgary06-1992
Skills
- Administrative background
- Professional and mature
- Prioritization
- Meticulous attention to detail
- Schedule & calendar planning
- Information confidentiality
- Data entry proficiency
- Payroll
- Time management abilities
- Microsoft Office Suite including SharePoint
- Meeting facilitation
- Employee timesheet processing
- Time management abilities
- Microsoft Office Suite including SharePoint
- Meeting facilitation
- Employee timesheet processing
Languages
English
Native or Bilingual
Timeline
Administrative Assistant to the Executive Director
Alberta Health Services
09.2011 - Current
Office Assistant
Resouce Energy Solutions
04.2011 - 09.2011
High School Diploma -
Queen Elizabeth Junior/Senior High School
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