TRACY BOUTILIER
Truro,Canada
Summary
Experienced with coordinating administrative tasks and maintaining organized office environments. Utilizes strong organizational skills to enhance office efficiency and support team operations. Track record of effective communication and multitasking to meet diverse administrative needs.
Overview
36
36
years of professional experience
1
1
Certification
Work History
Treasurer
First United Church UCW
12.2012 - Current
- As the United Church Women’s Treasurer, it is my responsibility to receive and receipt all incoming donations, process all invoices and maintain a working Cash Flow Statement on a monthly basis. Working with the Church accountant, I also prepare the year end statement for the Church’s Annual Report, and yearly receipts are prepared and distributed.
Office Administrator
First United Church
03.2004 - Current
- As Office Administrator, I am responsible for the management of the church office and all associated functions. Providing secretarial and organizational support to the Ministers and Church officials. Daily duties include dealing with the public, answering the telephone, typing of letters, minutes, flyers, and schedules required by the many groups; I am also responsible for maintaining the church calendar and website; the Church’s Annual Report and assisting the Accountant in the maintenance of charitable donations and income tax receipts.
Church Secretary
First United Church
11.2001 - Current
- Working with the Church Secretary, I assisted with the preparation of the weekly bulletin and announcements; maintain accurate records of the various boards and committees of the church, as well as the records required by the United Church of Canada (baptisms, confirmations, marriages and deaths). Daily duties include dealing with the public, answering the telephone, typing of letters, minutes, flyers, and schedules required by the many groups.
Legal Secretary
Burchell MacDougall
11.1997 - 12.1997
- This position was for six weeks. I maintained the office of a junior Associate. I performed basic duties of a legal secretary – typing, answering the telephone, transcription of tapes, filing, incoming and outgoing mail, arranging appointments for clients and whatever else was requested.
Administrator/Receptionist
Doane Raymond, Chartered Accountants
12.1994 - 08.1995
- Responsible for answering telephone, greeting and dealing with the public, typing of financial statements, letters, documents, corporate and trust tax returns, e-mail and fax messages. Also responsible for all files, papers, library work, petty cash and bank deposits.
Receptionist/Administrator
Smith & Teale, Chartered Accountants
05.1994 - 12.1994
- Using Word Perfect, the job consisted of typing financial statements, letters and statements of accounts. I was also responsible for answering the telephone, greeting and dealing with the public, closing books for clients. This job also consisted of filing of all papers, files and library material.
Legal Secretary
Nova Scotia Legal Aid
04.1993 - 10.1993
- My responsibilities at this job were answering the telephone, greeting the public, typing of letters and documents, opening and closing of files, incoming and outgoing mail, petty cash and library work.
Light Horse Show Secretary
Nova Scotia Provincial Exhibition
01.1993 - 08.1993
- Collecting and processing of entry forms, preparation of daily programs for executives and public, preparation of show results for Canadian Equestrian Federation.
Legal Secretary and Library Clerk
Burchell MacDougall
06.1990 - 10.1992
- As the secretary to a junior associate, I typed letters, legal documents, and accounts and was responsible for other associated office duties. My responsibilities at this job involved different types of law, more specifically family, workers’ compensation, litigation, criminal, environmental and administrative. I continued my work with the Library, filing and indexing of updates.
Receptionist and Library Clerk
Burchell MacDougall
08.1989 - 06.1990
- This position was a part-time position. I was responsible for answering a multi-line switchboard, greeting the public, preparation of facsimile messages and courier slips. Under the supervision of Krista McNutt, I was responsible for the indexing and filing of all incoming Library materials (invoices, releases, textbooks and new inventory), shelving of legal books and the over all upkeep of the library.
Education
Completed Grade 12 Academic - Grade 12
Cobequid Education Centre
Truro, NS06-1987
Skills
Typing
Accouting
- Cash management
- Information protection
- Due diligence
- Continuous improvement
- General ledger accounting
- Teamwork
Accomplishments
Past President, Conference Co-ordinator for Maritime Church Administrators Association
Languages
English
Certification
Accounting
Shorthand
Business
Timeline
Treasurer
First United Church UCW
12.2012 - Current
Office Administrator
First United Church
03.2004 - Current
Church Secretary
First United Church
11.2001 - Current
Legal Secretary
Burchell MacDougall
11.1997 - 12.1997
Administrator/Receptionist
Doane Raymond, Chartered Accountants
12.1994 - 08.1995
Receptionist/Administrator
Smith & Teale, Chartered Accountants
05.1994 - 12.1994
Legal Secretary
Nova Scotia Legal Aid
04.1993 - 10.1993
Light Horse Show Secretary
Nova Scotia Provincial Exhibition
01.1993 - 08.1993
Legal Secretary and Library Clerk
Burchell MacDougall
06.1990 - 10.1992
Receptionist and Library Clerk
Burchell MacDougall
08.1989 - 06.1990
Completed Grade 12 Academic - Grade 12
Cobequid Education Centre