Toni J. Christian
Manteca,CA
Summary
Dynamic professional with over twenty years of experience supporting C-Suite executives, senior vice presidents, and directors. Demonstrates exceptional discretion, time management, and independent judgment, ensuring seamless operations in high-pressure environments. Proven ability to communicate effectively and organize tasks efficiently, anticipating needs before they arise to consistently meet tight deadlines. Highly adaptable to shifting priorities and evolving company initiatives, contributing to organizational success through proactive problem-solving and strategic foresight.
Overview
16
16
years of professional experience
Work History
Region Administrative Assistant
CVS Health
Dublin, CA
09.2020 - Current
- Extensive calendar management, organizing meetings, schedule conference calls with internal and external business leaders
- Coordinated schedules and appointments for senior management, optimizing time management across teams
- Receive and screen incoming emails and respond, and forward for the Region Director
- Create, review, refinement, analysis of Microsoft Office Documents (Word, Excel, PowerPoint)
- Indirectly supervise nine District Performance Coordinators and give input with yearly reviews
- Oversee compliance training, timekeeping entry into SAP, and approval
- Project coordinator for district-initiated projects (Region quarterly meetings, and team building events)
- Approve highly confidential documents for Region Director, wage, merit increases, transfers, and terminations
- Process, approve and scrutinize expense report submissions, purchase orders and office supply requests
- Work closely with other executive level assistants to arrange travel, calendaring, store visit itineraries, and function as backup when needed. Provide support for other management leaders as needed
- Coordinate off-site meetings and team-building exercises, negotiate hotels, restaurants and travel for out-of-area colleagues
- Regularly download and analyze data to produce detailed reports on financials, store performance, weekly time sheets, and purchasing metrics. Accurately enter weekly timesheets, financial data, and store information into company database
- Maintained data integrity by ensuring all entries are verified and cross-checked for accuracy.
- Proficient in pulling and merging data from various databases into Excel for analysis, formatting, conditional formatting, and managing worksheets. Create and maintain spreadsheets from raw data, including graphs, tables, and pivot tables for visual representation. Skilled in developing formulas using functions such as IF, SUM, and other advanced formula-building techniques
- Submit Purchase Orders in SAP
- Coordinate conference rooms, set up, video connection
Executive Administrator
Visa, Inc.
Foster City, CA
02.2017 - 11.2019
- Provide administrative support to the Vice President of Risk and Regulatory Governance, and direct reports (3 Senior Directors, 2 Directors and 4 Analysts)
- Manage complex executive calendar, prioritization of meetings, book conference rooms and provide necessary catering
- Research and book complex domestic and international travel for the team, and submit detailed and never rejected expense reports
- Reconcile expense reports, purchasing cards and order supplies for multiple different departments, and submit monthly associated expenses
- Assist in the development of off-site and team building events (logistics, catering, materials)
- Support quarterly FFIEC visits, register bank examiners, meeting logistics, office space allocation, and administrative support and meeting scheduling
- Assist with the monthly Corporate Risk Committee and Operational Risk Sub-Committee production of confidential materials and distribution of binder materials
Director's Assistant
Pacific Gas & Electric
San Francisco, CA
08.2013 - 02.2017
- Provide support to the Director of Contract Management, serving as liaison on behalf of Director’s direct reports, including complex calendar management, scheduling meetings with internal and external business partners
- Coordinate meeting logistics, schedule conference rooms, set up on-line meeting tools and events
- Compose, format, proofread, and edit written correspondence, agendas, and outgoing documents
- Assist in preparing documents, reports, presentations, and meeting materials and maintain records management, filing and document storage
- Process and prepare invoices, purchase orders in SAP and expense reports and manage commercial card usage and perform monthly reconciliation
- Handle HR related administrative tasks, weekly time reporting, organization change requests, pay change requests, personnel change requests, prepare monthly Rewards & Recognition requests
- Maintain organizational chart and emergency lists
- Monitor and track staff participation in compliance training, maintain a proactive approach to any safety and compliance issues that may arise
- Submit building service requests, coordinate office space planning and on-boarding of new hires with the Facilities Department
- Collaborate with analysts on spreadsheets and importing data into monthly reports
Executive Assistant
Kaiser Permanente, Performance Improvement
Oakland, CA
08.2010 - 06.2013
- Provide administrative support to the Vice President of Performance Improvement
- Manage complex calendar, schedule meetings, video meetings with internal and external business partners
- Schedule high level meetings with President’s from nine Regions and differing time zones. Compose and format professional correspondence, presentations, and reports
- Routinely managed special projects and served on committees as requested. Interface with employees and external guests
- Provide direction and added administrative support to Vice President based on business needs. Attend monthly budget meetings and report back to Vice President on any discrepancies
- Attend monthly meetings and take meeting notes
- Transcribe videos and flip chart notes
- Travel to offsite meetings, coordinate room set up and logistics with IT Department
Education
High School - General Studies
Irvington High School
Certificate - Procurement
San Jose State University
Skills
- PC (Windows, XP, Vista)
- Advanced skill level in MS Office 365 (Word, Excel, PowerPoint), MS Edge
- Outlook, Teams, Ariba, Oracle, Tableau, Concur, SAP, OneNote, SharePoint, Adobe Pro, Workday, Snip & Sketch
Timeline
Region Administrative Assistant
CVS Health
09.2020 - Current
Executive Administrator
Visa, Inc.
02.2017 - 11.2019
Director's Assistant
Pacific Gas & Electric
08.2013 - 02.2017
Executive Assistant
Kaiser Permanente, Performance Improvement
08.2010 - 06.2013
Certificate - Procurement
San Jose State University
High School - General Studies
Irvington High School