Summary
Overview
Work History
Education
Skills
Certification
Languages
Accomplishments
Timeline
Generic
TOM SZUBERT

TOM SZUBERT

Etobicoke,ON

Summary

Personable administrative professional dedicated to cultivating positive client, staff and management connections. Highly-developed communicator with outstanding skills in complex problem-solving and conflict resolution. Expertise in resource allocation and schedule management. 4 years of experience in managing, 3 years of on-site construction experience and 15 years of exceptional customer service.

Overview

8
8
years of professional experience
1
1
Certification

Work History

Administrative Assistant

CM Machines Services Ltd.
Brampton, Canada
01.2025 - 04.2025
  • Created multiple import and export documents for numerous items being shipped out and brought in from all over the world. CUSMA/BOL/TRANSPORT DOCUMENTS ETC.
  • Communicated over the phone with numerous suppliers from all over the world, as well as through email.
  • Negotiated prices for estimates, generated leads and discounts based on connections.
  • Found a flaw in the estimation software after only 2 weeks of work, this led to an investigation into the services being provided by companies that were hired by the company.
  • Sold a CAD $75,000 commercial washing machine to a company in Quebec.
  • Conducted numerous estimates for machines ranging from CAD $100 – CAD $500,000+.
  • Organized company documents electronically and manually.
  • Scheduled, meetings, pickups, drop-offs, maintenance.
  • Ordered materials for customers.
  • Managed on time deliveries through CAD & USA via transport companies, customs, clients, & suppliers.
  • Used Excel, Word, & QuickBooks everyday.
  • Created invoices, collected payments, coordinated shipments, managed expectations and emotions.
  • Point of contact for companies.
  • Training new employees on company policies and health and safety regulations.

Site Superintendent

Torcon Ltd.
Mississauga, Canada
08.2020 - 05.2021
  • Scheduling and coordinating of subcontractors, inspectors, and vendors in timely manner according to desired schedule timeline.
  • Communicating with project manager, client, and designer ensuring all parties are properly informed of the daily and weekly progress.
  • Identifying conflicts and troubleshooting construction, while effectively ensuring compliance with company safety, health, environmental quality standards, the 'COR Program' and Toronto Pearson International Airport.
  • Performing daily quality control duties and responsibilities to produce and maintain the most detailed daily log of activities on the jobsite.
  • Issuing notices of non-compliance to subcontractors regarding scope of work, quality of work, scheduling, safety, and job site specific standards.
  • Committing to deliver a product specific to the vision laid out in project scope of work and designers’ drawings all while adapting to projects change orders and unexpected site conditions.
  • Controlling site conditions on a daily, committing to always keep the site clean and organized.
  • Controlling and organizing of daily safety talks, job hazard reports, workplace inspections, incident/accident investigations and all other jobsite documents within project binder.
  • Passed all online trainings and transport security clearance checks, successfully receiving restricted area identity card for Toronto Pearson International Airport.

Coordinator, New Construction & Maintenance

Olsen Fashion Canada Inc.
Mississauga, Canada
03.2020 - 08.2020
  • Assisted in vendor/trade/partner negotiation and selection after careful review of quotes provided in response to SOW, ensured selected parties met specific criteria required for the job.
  • Managed store floor layout planning in accordance with the brand standard and optimal store product density, coordinated process from shop drawings through third party partners in accordance with legislation, obtained appropriate approvals internally and from landlords and partners.
  • Coordinated shipments to support store opening/renovation dates; worked with warehouse associates to set staging area for goods to be deposited by department and confirmed delivery options.
  • Reviewed invoices to ensure costs and quantities match what was ordered and delivered.
  • Responsible for placing material/fixture/display item orders on time, updated on-hand inventory.
  • Maintained organized electronic files, clearly arranged, as related to progress trackers, estimates, reports, store floor plans, construction and maintenance issues, and related photos including before and after.
  • Supported District and Store Managers with prompt follow-up on construction maintenance request forms.
  • Visited site to conduct inspection and maintenance of store issues.

Project Manager

D.T. Reno Inc.
Brampton, Canada
09.2018 - 10.2019
  • In charge of reading construction drawings, researching necessary materials, sourcing materials, verifying and coordinating shipments and delivery requirements while developing supplier relations.
  • Conducting daily site visits, monitoring job progress, coordinating on-site activities and managing site invoices/repairs (RFIs) while supervising and enforcing all aspects of site safety.
  • Conducted, organized and participated in on-site and off-site meetings.
  • Created, managed & maintained documents such as contractors list, scheduling, scope of work, RFQ’s, RFI’s, RFP’s, estimates, progress reports, employee contracts, quality control, site drawings, daily log, budget, on-site policies, deficiency lists, close out checklists and project photos.
  • Maintain constant contact for document control between Clients, Insurance adjusters and company C.E.O, resulting in communicating with people on a daily on projects ranging between 10K – 250K.
  • Assisting company C.E.O with any other related task to ensure successful project completion.
  • Quick learner of necessary duties resulting in working independently without direction and succeeding in developing new relations with another company generating $20,000+ worth of work and on going.

Jr. Project Coordinator

Lakeside Contracting Co. Ltd
Mississauga, Canada
05.2017 - 10.2017
  • Estimated jobs; materials, labor, equipment.
  • Coordinated Project Management activities, resources, equipment and information.
  • Surveyed jobs; parking lots, schools and playgrounds.
  • Created schedules of values, traffic plans and budgets.
  • Filed paperwork for locates, bid tender forms, billing etc.
  • Read and interpreted site drawings.
  • Participated in tender analysis and contract preparation.
  • Attended tender meetings.
  • Received invoices and prepared them for approval and payment processing.

Education

Honours Bachelor of Technology - Construction Management

George Brown College Casa Loma Campus
Toronto, ON
01.2018

Skills

  • Timeline planning and management
  • Time management
  • Creative
  • Administrative support
  • Reliable
  • Problem solving
  • Attention to detail
  • Effective communication
  • Team collaboration
  • Document preparation
  • Project management
  • Quality control

Certification

  • Real Estate License

Languages

Polish
Native/ Bilingual

Accomplishments

  • Scholarship to China for construction estimating.

Timeline

Administrative Assistant

CM Machines Services Ltd.
01.2025 - 04.2025

Site Superintendent

Torcon Ltd.
08.2020 - 05.2021

Coordinator, New Construction & Maintenance

Olsen Fashion Canada Inc.
03.2020 - 08.2020

Project Manager

D.T. Reno Inc.
09.2018 - 10.2019

Jr. Project Coordinator

Lakeside Contracting Co. Ltd
05.2017 - 10.2017

Honours Bachelor of Technology - Construction Management

George Brown College Casa Loma Campus

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