Tippi Rabener
Paso Robles
Summary
Construction and operations professional with board experience across project coordination, estimating, bookkeeping, contract administration and construction lending. Proven ability to manage budgets, job costing, draw requests and compliance while supporting residential and commerical projects from pre-construction through close out. Brings hands on experience in leasing and HOA management, vendor and subcontractor communication, with a strong reputation for accuracy, organization and operational follow through.
Overview
22
22
years of professional experience
Work History
Office Manager
Monteiro & Son Concrete, LLC
Paso Robles, CA
09.2024 - Current
- Streamlined office operations by implementing efficient filing systems and scheduling protocols.
- Coordinated communication between departments to enhance workflow and project collaboration.
- Managed inventory of office supplies, ensuring timely replenishment and cost-effectiveness.
- Developed and maintained comprehensive records for client interactions and project updates.
- Oversee bookkeeping, invoicing, payroll and financial tracking, assisted in preparing financial documents ensuring accuracy and compliance with company standards.
Project Coordinator/Office Manager
Semmes & Co. Builders, Inc.
Atascadero, CA
06.2020 - 09.2024
- Oversaw construction contract administration, safeguarding project interests through disciplined documentation and compliance.
- Managed construction loan administration for residential and commercial projects, aligning budgets, contracts and cash flow.
- Prepared and submitted draw packages with schedules of values, invoices, lien waivers, and supporting documentation.
- Monitored project budgets and expenses, identifying discrepancies and recommending cost-saving measures..
- Supported project budgeting, value engineering, and cost control throughout projects.
- Prepared detailed construction cost estimates, including labor, materials, equipment and subcontractor pricing.
- Reviewed plans, specifications, and created scopes of work to develop accurate bids and budgets
- Facilitated regular team meetings to discuss project progress, address challenges, and foster collaboration.
- Implemented process improvements that increased workflow efficiency and reduced operational delays.
- Analyzed project performance metrics to identify areas for improvement and drive strategic decision-making.
- Cultivated relationships with subcontractors and suppliers to enhance resource availability and project execution quality.
- Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
- Managed full-cycle bookkeeping for construction operations, including AR/AP, payroll coordination, job costing and bank reconciliations. Reconciled vendor statements and maintained accurate financial records in accordance with contract requirements.
Project Coordinator
Althouse & Meade, Inc.
Paso Robles, CA
03.2019 - 06.2020
- Coordinated project schedules and resources to ensure timely completion of deliverables.
- Facilitated communication between cross-functional teams to enhance collaboration and project alignment.
- Monitored project progress and identified potential risks, implementing mitigation strategies as needed.
- Developed and maintained detailed project documentation to support compliance and stakeholder engagement.
- Analyzed project performance data to identify trends and recommend process improvements for efficiency.
Engineering Assistant
DPSI. Inc.
San Luis Obispo, CA
06.2018 - 03.2019
- Led engineering projects by coordinating tasks among team members and ensuring adherence to project timelines.
- Developed and maintained technical documentation for engineering processes and standards to enhance knowledge sharing.
- Streamlined workflows through the implementation of new software tools, improving efficiency in project management.
- Collaborated with cross-functional teams to identify process improvements and implement solutions for operational challenges.
Administrative Assistant
Chevron N.A Exploration and Production
Lost Hills, CA
08.2011 - 02.2018
- Coordinated office operations to enhance workflow efficiency and facilitate effective communication among departments.
- Managed complex scheduling and calendar arrangements for executives, ensuring optimal time management.
- Generated and distributed OPEX reports and presentations, supporting strategic decision-making processes within the organization.
- Mentored junior administrative staff on best practices for office management and client interactions.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Supported five executives and oversaw payroll for 78 employees.
- Created eighteen critical operating procedures for splitigators, and both full field start up and shut down procedures.
Corporate Executive Assistant/General Manager
Weyrich Companies
Paso Robles, CA
08.2004 - 04.2011
- Managed commerical and residential leasing activities, including marketing, tenant screening, lease preparation and renewals.
- Managed day to day operations of the Santa Ysabel Homeowners Association and Santa Ysabel Ranch Mutual Water Company overseeing budgets, vendors, contracts and compliance.
- Enforced governing documents, architectural review guidelines and community policies consistently and professionally.
- Managed construction contracts frow award through closeout, ensuring compliance with scope, pricing and schedule requirements.
- Prepared, reviewed and tracked prime contracts, subcontracts and change orders and amendments.
- Coordinated executive schedules, ensuring optimal time management and prioritization of key meetings.
- Implemented process improvements in office operations, increasing overall productivity of administrative functions.
- Maintained strict confidentiality of sensitive information, upholding company's privacy policies and ethical standards.
- Assisted in preparation of high-stakes presentations, contributing to successful project pitches and client meetings.
- Obtained Department of Defense Into Plane Fuel Contract and renewed contract with an annual increase in revenue of $$250,000.
Education
General Education
Cal Poly Continuing Education
San Luis Obispo, CAGeneral Education
Allen Hancock College
Santa Maria, CASkills
- Construction Loan Administration
- Vendor Contracts and Capital Projects
- HOA and MWC Operations and Governance
- Project Coordination and Administration
- Residential and Commercial Construction
- Job Costing and Budget Management
- Bookkeeping and Payroll Coordination
- Cross Functional Collaboration
- Detail Driven Documentation
- Process Implementation and Improvement
Timeline
Office Manager
Monteiro & Son Concrete, LLC
09.2024 - Current
Project Coordinator/Office Manager
Semmes & Co. Builders, Inc.
06.2020 - 09.2024
Project Coordinator
Althouse & Meade, Inc.
03.2019 - 06.2020
Engineering Assistant
DPSI. Inc.
06.2018 - 03.2019
Administrative Assistant
Chevron N.A Exploration and Production
08.2011 - 02.2018
Corporate Executive Assistant/General Manager
Weyrich Companies
08.2004 - 04.2011
General Education
Cal Poly Continuing Education
General Education
Allen Hancock College