Tina L. Harris
Beaumont
Summary
Talented, dedicated professional with expertise in multiple facets of accounting, financial management, and general administrative duties within a government setting. Superb organizational capabilities, overseeing functions including purchasing, payroll, travel, and event planning, with strong technical expertise to track and manage these varying functions. Excellent interpersonal abilities, providing excellent service to customers, collaborating across the organization, and providing all necessary training for newly entering and continuing employees to enhance overall productivity.
Overview
19
19
years of professional experience
1
1
Certification
Work History
Administrative Technical Specialist
Naval Surface Warfare Center
11.2023 - Current
- Responsible for keeping management informed of new policies, regulations and procedures that affect the administrative controls and functions of the organization.
- Biweekly meeting with Department Heads, Division Heads, and Branch Heads regarding the status of new recruitments and addressing staffing issues.
- Reviewed and analyzed personal actions and paperwork to ensure accuracy and completeness, answering manager’s questions.
- Preparing new recruitment packages and sending them to Human Resources and Office of Civilian Human Resources for Processing.
- Responsible for setting pay for new employees.
- Validating transcripts ensure that certifications are valid.
- Preparing Security Forms for New Hire to be submitted for initial background checks.
- Preparing Badge Form for New Hires.
- Assisting Management in preparing new Level Descriptor Addendums (LDAs).
- Preparing personal actions for Recruit, Retirement, Reassignment, Promotions, and Security Clearance upgrades.
- Supporting 364 personnel and managing programs for the department using software applications, Defense Civilian Personnel Data System (DCPDS) portal, and Performance Expectations Module (PEM).
- Responsible for Setting up a Corporate Incentive Pay Application (CIPA) for 364 employees ensuring employees year end Performance Assessment, setting up the system for Continuing pay, bonus pay.
- Issuing Assessment Letters to all employees.
- Maintaining files and documents on all personnel actions coordinate actions with all Division Heads, Branch Heads, and Department Heads, as well as interfacing with Human Resources Department.
- Tracking all Requests for Personnel Actions (RPAs) and following up with the appropriate point of contact.
- Responsible for entering all hiring actions, updating promotion tracker uploading into Power BI.
- Maintaining End Strength Report for new Recruitments, and Temporary Reassignments.
- Coordinated with HR to track and process awards, service Pins and service certificates.
- Maintained accurate and comprehensive databases, spreadsheets, and files and analyzed data to identify trends and areas for improvement.
- Responsible for orientation for new employees briefing them on benefits and recording time.
- Verifying and approving telework agreements.
- Responsible for Performance Expectation Module (PEM) and Appraisals.
- Responsible for tracking telework agreement ensuring accuracy.
- Creating Spreadsheets to monitor hiring actions.
Mission Support Specialist
CITIZENSHIP AND IMMIGRATIONS SERVICE
10.2006 - 11.2023
- Analyze expenditure trends and patterns on goods and services from previous and current fiscal year expenditures. With the data collected, a spending plan is created for the next fiscal year. Identify any variations and bring it to the supervisor's attention. Prepare and cross-check budget expenditures.
- Prepare requisitions and justification (Form 1501 Purchase Card worksheet) for goods and services from the agency's automated system, PCAMS. Consolidate budget data from Purchase Card worksheets and enter financial systems. Reconcile monthly credit card statements.
- Process multiple personnel actions in USCIS Personnel system including recruitments, promotion, retirements and position classifications. access the ESP (Electronic System for Personnel) system to research on Personnel information used to identify the accurate date of an employee's start date of a position/promotion for PPA (Personal Performance Appraisal). I have received training to create and submit a personnel action (SF 52) for an employee that resigned from the agency. I am looking forward to utilizing this system for other personnel actions.
- Training Coordinator for San Bernardino Field Office, organizing and delivering training to meet identified needs, maintained comprehensive records of all employee participation. Reminders are sent out to ensure the employees meet the mandatory training requirements by the agency's due date. Utilize the training reports to keep management and employees informed of any outstanding training and track completion as needed. Inform management and staff of new required mandatory training.
- Facilitated successful transitions for new employees by delivering orientation workshops as well as screening and processing documentation.
- Administered Asset Management System to conduct regularly scheduled inventory audits aligned with relevant policies.
- Demonstrated organizational abilities in coordinating annual Health Fair events to conduct open enrollment activities within established time frames.
- Organized travel arrangements for over 120 employees, arranged itineraries, prepared travel vouchers, and processed required paperwork in Concur.
- Oversaw Fleet Management program, monitored vehicle practice, verified routine and unscheduled maintenance, and compliance with all relevant regulations.
- Coordinated multiple regular special observances such as Black History remembrances.
- Oversee procurement activities, including preparation of requisitions and purchasing of goods.
- Change local General Services Administration (GSA) and Non-GSA storage container combinations as required.
- Maintain copies of and ensure compliance with and proper use of 'Activity Security Checklists' (SF-701) and the 'Security Container Check Sheet' (SF-702). Maintain local record of security containers using 'Security Container Information' (SF-700).
- Collaborate with the FSM, provide local security oversight and ensure compliance with safeguarding requirements for secure forms and sensitive property.
- Report to local management and the supporting FSM the loss, theft, fraud, misuse, abuse, compromise or negligent safeguarding of secure forms or sensitive property.
- Coordinate and assist with required inspections and audits of the local Secure Forms and Sensitive Property program.
- As applicable, support the local key control program and/or documents based on local policy and procedures by assisting in maintenance and issue of keys.
- Scheduling interviews and onboarding new hires.
- Evaluated organizational methods and procedures providing administrative support.
- Research and interpret an extensive of sources, including OPM regulations, and operating instructions.
- Analyze data from the Department of Homeland Security (OHS) Table of Organization Position System (TOPS) report to ensure the organization code is accurately coded on current and new employee's payroll.
- Analyze data from the agency's Payroll Reports to ensure hours earned, including Overtime and Awards have been obligated to the correct funding code(s) for the Field Office. If any discrepancies and errors are identified, a Reclassification form is completed and submitted to have funds obligated to the correct payroll funding code(s). If any discrepancies are identified for the Field Offices, the filtered report is sent to them to complete a Reclassification.
- Audit payroll information for 90 employees efficiently and accurately.
- Coordinate operations with other agencies and governments.
- Utilizing Visio to create Organizational charts.
- Contact person for DSMS (Document Services Management) Requester for the Field Office request that specific documents are submitted.
- Prepare status reports on facilities, personnel, and equipment.
- Oversee Time & Attendance; ensure all employees are processed on time. Responsible for audits for payroll.
- Direct and control monthly reconciliation of bank statements for the credit card program.
- Skillful in processing all HR Personnel action inclusive to reassignment, promotion, and position classification etc. In the USCIS personnel system.
- Administer all new employee orientation workshops for newcomers, as well screen and process new employee documentation.
- Collect relevant information that has been identified as processing or procedural issues and is needed for reporting purposes.
- Editing and creating office documents and correspondence using office automation software, spreadsheets, and word processing for managing employees’ files.
- Qualitatively and quantitatively analyzed operational objectives.
- Served as a Collateral Duty Safety Officer Conducting monthly safety inspections.
- Prepare and oversee maintenance work assignments and performed by Technicians, vendors and contractors performing building maintenance or installation.
- Run all employee verification on E-Verify.
- Serve as a Local Security Officer submitting reports, changing safes combo, verifying Tier 4 status for secure forms employees.
- As an EO (Enrollment Official) for the Field Office, I am responsible for issuing Personal Identity Verification (PIV) Card to USCIS employees, current and new employees, and other Department of Homeland Security Agency employees on as needed basis. Contact One Card for guidance should an issue arise with the system. Trained other Enrollment Officials on conducting routine maintenance and diagnosing external devices should arise.
- Participate in the agency's annual Internal Self-Inspection, Tracking and Evaluation (INSITE) audit program. As the Certifier, documents and records are prepared for review for accuracy to ensure procedures, policies, and directives are followed to accomplish the agency's mission.
- Coordinate annual health fair including but not limited to the recruitment of participants (both internal and external), scheduling dates and times, solidifying location and providing support materials and supplies needed for sessions.
- Responsible for Accommodation for Scheduling Sign Language Interpreters.
- Vehicle Control Officer – in overseeing that all government vehicles are assigned out, and the vehicle logs, receipts, and supporting documents are collected monthly generating a monthly report.
- Responsible for MPS (Management Print Services) program, vendors are contacted to service our devices as needed, and ensure toners, drums, and other devices are replaced and are readily available for the office.
- Research policy, guidelines, and regulations utilizing USCIS' program's website such as the USCIS Human Capitol Training, Financial Management Department, USCIS Time and Attendance, USCIS Fleet Management, Office of Security, and Integrity (OSI), and Office of Personnel Management.
- As the Property Custodian, I ensure accountable property is managed and updated utilizing the agency's asset management automation system SAMS (Sunflower Asset Management System) when properties are received, transferred, and disposed. Review and analyze property reports generated from the asset management automated system to identify current property in hand and its location. Assisted our Field Office Operations Support staff in utilizing and generating reports from the automated property system. Coordinate the logistics of the annual property inventory. Monitor the progress of the inventory and identify and recommend solutions as any discrepancy arise.
- Responsible for exit clearances as an Accountable Exit Control Officer (AECO), information of a departing employee is submitted in the agency's automated system. Coordinate with the departing/transferring employee, their supervisor, and Field Security Manager, to ensure a smooth exit clearance is conducted.
- As an EPM coordinator (Employee Performance Management) assisting supervisors and ensuring that all employees Mid-Cycle and Performance are closed out.
Education
Coursework in Accounting and Business Administration -
Mt. San Jacinto College
San Jacinto, CaliforniaAssociate Business Administration -
Southern New Hampshire University
Manchester, New HampshireBusiness Administration -
Southern New Hampshire University
Manchester, New HampshireSkills
- Microsoft Word
- Excel
- PowerPoint
- Outlook
- MS-Teams
- Web T&A
- Concur
- Travel Management
- ESP
- E-Verify
- Sunflower
- Access
- JP Morgan
- Citibank
- PCAMS
- EPM
- ESTEP
- NFTS
- Claims 4
- Palms
- Rails
- Learning Edge
- Content Manager Desktop
- VISIO
- Central Index
- Service Now
- Edvantage
- Performance Expectations Module (PEM)
- Total Workforce Management Services (TWMS)
- Enterprise Safety Applications Management Systems (ESAMS)
- Defense Civilian Personnel Data System (DCPDS) portal
- SAAR Tracker
- Corporate Incentive Pay Application (CIPA)
Certification
Licensed Tax Preparer
Awards
Solid 18-year record of receiving outstanding performance
Timeline
Administrative Technical Specialist
Naval Surface Warfare Center
11.2023 - Current
Mission Support Specialist
CITIZENSHIP AND IMMIGRATIONS SERVICE
10.2006 - 11.2023
Coursework in Accounting and Business Administration -
Mt. San Jacinto College
Associate Business Administration -
Southern New Hampshire University
Business Administration -
Southern New Hampshire University