Trevor Ellison
Santee,CA
Summary
Dynamic event professional with over six years of specialized experience in enhancing exhibitor engagement and driving successful exhibit sales for events across Southern California and Arizona. Proven track record in managing exhibitor accounts from initial outreach to seamless event execution, adeptly resolving billing and placement challenges while consistently supporting revenue objectives in fast-paced, deadline-driven environments. Recognized for meticulous record-keeping, effective collaboration with internal teams, and delivering responsive, solutions-oriented support to exhibitors throughout the entire event lifecycle. Committed to fostering positive relationships and ensuring exceptional experiences for all stakeholders.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Exhibitor Services Coordinator
Del Mar Fairgrounds
01.2019 - Current
- Support exhibitor participation across year-round events and the annual county fair, serving as a primary point of contact for exhibitors regarding applications, payments, placement, and on-site logistics
- Assist with exhibitor outreach and renewals, supporting exhibit sales goals and maintaining strong relationships with returning and prospective exhibitors
- Coordinate closely with internal finance and operations teams to ensure exhibitor invoices, credits, and adjustments are processed accurately and reflected prior to event deadlines
- Monitor outstanding exhibitor balances and follow up to resolve billing questions in a professional, customer-focused manner
- Support exhibit space assignments and pavilion coordination, ensuring communications and documentation align with established guidelines
- Provide hands-on, on-site exhibitor support by walking the exhibit floor daily, addressing concerns, resolving conflicts, and escalating issues as appropriate during live events
- Maintain accurate exhibitor records and correspondence in Salesforce
Accounting & Registration Coordinator
Shepard Event Services
01.2016 - 01.2019
- Supported back-office accounting and exhibitor registration functions for large conventions, trade shows, and consumer expos
- Processed exhibitor registration fees, service charges, and add-on payments, ensuring accurate entry and application within internal systems
- Assisted with invoice review, payment posting, and reconciliation of exhibitor accounts, escalating discrepancies as needed
- Coordinated with registration and sales teams to verify exhibitor payment status prior to event deadlines
- Reviewed daily payment activity from registration platforms and POS systems to ensure completeness and accuracy
- Maintained organized accounting and exhibitor records to support month-end review, internal reporting, and audit requests
- Supported on-site registration operations during events, assisting with exhibitor payment questions and resolving registration-related issues
Accounts Payable Associate
Gaslamp Event Management
01.2014 - 01.2016
- Processed vendor invoices and employee reimbursements for event and administrative operations
- Assisted with weekly check runs and electronic payments, ensuring proper documentation and approvals were in place
- Maintained vendor records, W-9 documentation, and organized digital and physical AP files
- Supported reconciliation of vendor statements and resolved discrepancies under supervision
- Responded to vendor and internal staff inquiries regarding invoice status and payments
- Assisted senior accounting staff with audit preparation and ad hoc reporting needs
Education
Associate of Arts (AA) - Accounting
San Diego City College
San Diego, CA01-2018
Skills
- Exhibitor Sales & Account Support
- Exhibitor Registration & Payment Processing
- Event Operations & On-Site Support
- Billing Review & Account Reconciliation
- Issue Resolution & Conflict De-Escalation
- Cross-Functional Collaboration
- Salesforce, HubSpot, Quickbooks, Sage, Square, Microsoft Office, G-Suites
Certification
- Certified Professional Sales Person (CPSP)
- Certified Professional Sales Leader (CPSL)
Timeline
Exhibitor Services Coordinator
Del Mar Fairgrounds
01.2019 - Current
Accounting & Registration Coordinator
Shepard Event Services
01.2016 - 01.2019
Accounts Payable Associate
Gaslamp Event Management
01.2014 - 01.2016
Associate of Arts (AA) - Accounting
San Diego City College