Tibor Tomic
Calgary,Canada
Summary
Team player with excellent work ethic, an innovative problem solver & diligent in all aspects of professional career. Self-motivated with a willingness to learn & driven to excel in a fast-paced environment.
Overview
11
11
years of professional experience
Work History
Document Control Specialist
Coverco Buildings
09.2022 - Current
- Maintained document control system and updated work instructions, procedures and associated databases.
- Performed document reproduction, printing documents from electronic sources such as email attachments, PDF files and cloud storage.
- Worked with internal staff to process documents and sent for closing.
- Provided assistance with inbound and outbound document processes, document sorting, logging and work order creation.
- Assisted in continuous improvement activities while developing and maintaining resulting documents.
- Collaborated across departments and levels of management to gain consensus on procedural documentation.
- Converted documents from one application to another.
- Contributed to design and implementation of overall corporate documentation standards, numbering conventions and templates.
Site Document Controller
EVJV
03.2020 - 07.2022
- Organizing and maintaining all construction documents and records, including construction drawings, RFIs, shop drawings, method statements, NCR, Technical deviations, and design review requests
- Recording, circulating and monitoring all drawings/documents received from clients, engineering office, site subcontractors and vendors in SharePoint
- Preparing transmittals of drawings/documents for submission to client/subcontractors, managing submittal tracking with Project Engineer Manager
- Remaining informed and up-to-date on current construction project schedule
- Requesting updated drawings/documents for distribution to project stakeholders
- Assisting in preparation and issuing of maintenance and turnover documentation
- Entering and distributing Quality reports, Daily Reports, weekly reports, bedding forecast
- Managing document processes and systems to ensure control and availability of documentation to EVJV site personnel and other project stakeholders
- Auditing and reconciling drawing logs in order to ensure most current set of drawings/documents are being utilized
- Building and maintaining trusting relationships with client, subcontractors and suppliers
- Using EV document management system, and client management systems (Metastrom and Coreworx)
Senior Document Controller/Team Lead
Jacobs/Worley
03.2019 - 03.2020
- Responsible for overall project administration in areas of records management, document control (home office and field), office administration, office services and administrative requirements of the client
- Planed, controlled, and directed activities of an administrative group assigned to one or more areas of a large project
- Supervised staff of Document Specialists in executing all documentation processes on project
- Collaborated with management in roll out of Aconex as the primary EDMS within the Document Control department
- (Docsbase/Repository creation, Customization of document workflows, Created automation of review and approval cycles)
- Interfaced with project material control, scheduling, expediting, and client engineering to coordinate documentation work, ensuring cost effectiveness of all documentation activities
- Defined and directed, in conjunction with engineering and the client, project document management requirements and procedures; maintains project record keeping system; ensures that all records management/document practices are performed in accordance with requirements
- Oversaw multiple projects of multiple leads within a program
- Project/system auditing; strong knowledge of project execution and deliverables produced.
Document Controller
IPAC Services Corporation
06.2018 - 09.2018
- Reviewed client inquiries and preparations of bid checklist, including a review of the scope of work, commercial terms and other documents provided by the client
- Preparing Bid Binders – printing, sorting, and arranging inquiry documentation - for estimators to work with
- Filing proposals (soft and hard copy) as well as inquiry documentation using IPAC’s established folder system
- Acknowledging receipt, intent to bid, combining raw files into proposal format, emailing proposals (upon approval by Estimating Manager or designate)
- Helping prepare letter correspondence and other bid attachments
- Aiding and sourcing material and subcontractor quotes
- Liaison between Estimating and Purchasing to track and ensure pricing requests are being sent Vendors and followed up on
Intermediate Document Controller
TR Canada Inc
05.2015 - 07.2017
- Worked with management and engineering personnel to deliver internal and external document control service
- Ensured documentation adhered to document control requirements by constant quality checking
- Maintained Master Document Registers, Outgoing Transmittal Log and Document Review Log
- Managed document change processes including tracking and issuing of controlled document numbers and revisions, as well as maintaining document record logs
- Utilized the following electronic tools effectively: SharePoint, Office 365, Microsoft Excel, Word, PowerPoint and Outlook and Adobe Acrobat
- Ensure project information is filed in appropriate project repositories
- Bulk Upload and Downloading Documents
- Creating coding & filing systems for logging purposes
- Quality check submissions from Contractors ensuring it is in conformance with company
- Document Control requirements
- Creating & Exporting Tags
Vendor Document Controller
Bantrel
06.2012 - 08.2014
- Managed document change processes including the tracking and issuing of controlled document numbers and revisions, as well as maintaining document record logs
- Ensuring correct document life cycle was maintained
- Managed distribution and communication of updated drawings to appropriate personnel through both automated and manual processes
- Effectively collaborated with EPC companies to enhance quality and accuracy of project information
- Collaborated with project team members to ensure the information management needs for the project were met and complied with the client (ConocoPhillips) information management requirement
- Recorded and tracked internal and external distribution of documents
- Implemented and executed review procedures for hard copy and electronic reviews
- Created outgoing transmittals
- Quality checked and compiled Construction Work Packages and transmitted Work Packages to site
- Used the following electronic and tracking tools effectively: Livelink, SharePoint, Microsoft, Excel, Word and Outlook, Adobe Acrobat, FTP sites, Master Document Register
Electronic Document Management Support
Bantrel
11.2012 - 07.2013
- Training and onboarding Contractor Document Controllers
- HEAT Management
- PO/Supplier Setup
- In collaboration with IT, created and maintained a Document Management System in
- SharePoint Office 365 and managed SharePoint permissions/access
- Supported docbase Maintenance
- Created training material, guidelines and procedures in SharePoint use and Document
- Control processes and trained project members as Document Control
- Matrix Management
- Team Site Creations
- Content Migrations
Education
Process Pipe Drafting -
Southern Alberta Institute of Technology
Calgary, AB2017
MicroStation I -
Southern Alberta Institute of Technology
Calgary, AB2013
Digital Drafting -
Southern Alberta Institute of Technology
Calgary, AB2013
AutoCAD I -
Southern Alberta Institute of Technology
Calgary, AB2013
AutoCAD II -
Southern Alberta Institute of Technology
Calgary, AB2013
High School Diploma -
Bishop O'Byrne High School
Calgary, AB2009
Skills
- Adobe Acrobat
- Aconex
- AutoCAD
- Bluebeam
- Coreworx
- Documentum
- InfoWorks
- Office Suite 365, 2013, 2010
- Microsoft Excel, Word, Outlook, PowerPoint
- Metastorm
- SharePoint
Timeline
Document Control Specialist
Coverco Buildings
09.2022 - Current
Site Document Controller
EVJV
03.2020 - 07.2022
Senior Document Controller/Team Lead
Jacobs/Worley
03.2019 - 03.2020
Document Controller
IPAC Services Corporation
06.2018 - 09.2018
Intermediate Document Controller
TR Canada Inc
05.2015 - 07.2017
Electronic Document Management Support
Bantrel
11.2012 - 07.2013
Vendor Document Controller
Bantrel
06.2012 - 08.2014
Process Pipe Drafting -
Southern Alberta Institute of Technology
MicroStation I -
Southern Alberta Institute of Technology
Digital Drafting -
Southern Alberta Institute of Technology
AutoCAD I -
Southern Alberta Institute of Technology
AutoCAD II -
Southern Alberta Institute of Technology
High School Diploma -
Bishop O'Byrne High School
Similar Profiles
Ethan PinnoEthan Pinno
Lumber Yard Worker at Pinno BuildingsLumber Yard Worker at Pinno Buildings
Chrystal BoydChrystal Boyd
Program Support Specialist at Department of BuildingsProgram Support Specialist at Department of Buildings
Thad AlgerThad Alger
Sales Account Manager at Roper BuildingsSales Account Manager at Roper Buildings
Bakht MuneerBakht Muneer
Customer Service Representative at Calgary Housing CompanyCustomer Service Representative at Calgary Housing Company
Abid Al RawashdehAbid Al Rawashdeh
Management, Occupational Health and Safety, IPAC, Marketing Team Leader at 836849 Yukon INC.Management, Occupational Health and Safety, IPAC, Marketing Team Leader at 836849 Yukon INC.