Tibor Tomic
Calgary,Canada
Summary
Team player with excellent work ethic, an innovative problem solver & diligent in all aspects of professional career. Self-motivated with a willingness to learn & driven to excel in a fast-paced environment.
Overview
11
11
years of professional experience
Work History
Document Control Specialist
Coverco Buildings
09.2022 - Current
- Maintained document control system and updated work instructions, procedures and associated databases.
- Performed document reproduction, printing documents from electronic sources such as email attachments, PDF files and cloud storage.
- Worked with internal staff to process documents and sent for closing.
- Provided assistance with inbound and outbound document processes, document sorting, logging and work order creation.
- Assisted in continuous improvement activities while developing and maintaining resulting documents.
- Collaborated across departments and levels of management to gain consensus on procedural documentation.
- Converted documents from one application to another.
- Contributed to design and implementation of overall corporate documentation standards, numbering conventions and templates.
Site Document Controller
EVJV
03.2020 - 07.2022
- Organizing and maintaining all construction documents and records, including construction drawings, RFIs, shop drawings, method statements, NCR, Technical deviations, and design review requests
- Recording, circulating and monitoring all drawings/documents received from clients, engineering office, site subcontractors and vendors in SharePoint
- Preparing transmittals of drawings/documents for submission to client/subcontractors, managing submittal tracking with Project Engineer Manager
- Remaining informed and up-to-date on current construction project schedule
- Requesting updated drawings/documents for distribution to project stakeholders
- Assisting in preparation and issuing of maintenance and turnover documentation
- Entering and distributing Quality reports, Daily Reports, weekly reports, bedding forecast
- Managing document processes and systems to ensure control and availability of documentation to EVJV site personnel and other project stakeholders
- Auditing and reconciling drawing logs in order to ensure most current set of drawings/documents are being utilized
- Building and maintaining trusting relationships with client, subcontractors and suppliers
- Using EV document management system, and client management systems (Metastrom and Coreworx)
Senior Document Controller/Team Lead
Jacobs/Worley
03.2019 - 03.2020
- Responsible for overall project administration in areas of records management, document control (home office and field), office administration, office services and administrative requirements of the client
- Planed, controlled, and directed activities of an administrative group assigned to one or more areas of a large project
- Supervised staff of Document Specialists in executing all documentation processes on project
- Collaborated with management in roll out of Aconex as the primary EDMS within the Document Control department
- (Docsbase/Repository creation, Customization of document workflows, Created automation of review and approval cycles)
- Interfaced with project material control, scheduling, expediting, and client engineering to coordinate documentation work, ensuring cost effectiveness of all documentation activities
- Defined and directed, in conjunction with engineering and the client, project document management requirements and procedures; maintains project record keeping system; ensures that all records management/document practices are performed in accordance with requirements
- Oversaw multiple projects of multiple leads within a program
- Project/system auditing; strong knowledge of project execution and deliverables produced.
Document Controller
IPAC Services Corporation
06.2018 - 09.2018
- Reviewed client inquiries and preparations of bid checklist, including a review of the scope of work, commercial terms and other documents provided by the client
- Preparing Bid Binders – printing, sorting, and arranging inquiry documentation - for estimators to work with
- Filing proposals (soft and hard copy) as well as inquiry documentation using IPAC’s established folder system
- Acknowledging receipt, intent to bid, combining raw files into proposal format, emailing proposals (upon approval by Estimating Manager or designate)
- Helping prepare letter correspondence and other bid attachments
- Aiding and sourcing material and subcontractor quotes
- Liaison between Estimating and Purchasing to track and ensure pricing requests are being sent Vendors and followed up on
Intermediate Document Controller
TR Canada Inc
05.2015 - 07.2017
- Worked with management and engineering personnel to deliver internal and external document control service
- Ensured documentation adhered to document control requirements by constant quality checking
- Maintained Master Document Registers, Outgoing Transmittal Log and Document Review Log
- Managed document change processes including tracking and issuing of controlled document numbers and revisions, as well as maintaining document record logs
- Utilized the following electronic tools effectively: SharePoint, Office 365, Microsoft Excel, Word, PowerPoint and Outlook and Adobe Acrobat
- Ensure project information is filed in appropriate project repositories
- Bulk Upload and Downloading Documents
- Creating coding & filing systems for logging purposes
- Quality check submissions from Contractors ensuring it is in conformance with company
- Document Control requirements
- Creating & Exporting Tags
Vendor Document Controller
Bantrel
06.2012 - 08.2014
- Managed document change processes including the tracking and issuing of controlled document numbers and revisions, as well as maintaining document record logs
- Ensuring correct document life cycle was maintained
- Managed distribution and communication of updated drawings to appropriate personnel through both automated and manual processes
- Effectively collaborated with EPC companies to enhance quality and accuracy of project information
- Collaborated with project team members to ensure the information management needs for the project were met and complied with the client (ConocoPhillips) information management requirement
- Recorded and tracked internal and external distribution of documents
- Implemented and executed review procedures for hard copy and electronic reviews
- Created outgoing transmittals
- Quality checked and compiled Construction Work Packages and transmitted Work Packages to site
- Used the following electronic and tracking tools effectively: Livelink, SharePoint, Microsoft, Excel, Word and Outlook, Adobe Acrobat, FTP sites, Master Document Register
Electronic Document Management Support
Bantrel
11.2012 - 07.2013
- Training and onboarding Contractor Document Controllers
- HEAT Management
- PO/Supplier Setup
- In collaboration with IT, created and maintained a Document Management System in
- SharePoint Office 365 and managed SharePoint permissions/access
- Supported docbase Maintenance
- Created training material, guidelines and procedures in SharePoint use and Document
- Control processes and trained project members as Document Control
- Matrix Management
- Team Site Creations
- Content Migrations
Education
Process Pipe Drafting -
Southern Alberta Institute of Technology
Calgary, AB2017
MicroStation I -
Southern Alberta Institute of Technology
Calgary, AB2013
Digital Drafting -
Southern Alberta Institute of Technology
Calgary, AB2013
AutoCAD I -
Southern Alberta Institute of Technology
Calgary, AB2013
AutoCAD II -
Southern Alberta Institute of Technology
Calgary, AB2013
High School Diploma -
Bishop O'Byrne High School
Calgary, AB2009
Skills
- Adobe Acrobat
- Aconex
- AutoCAD
- Bluebeam
- Coreworx
- Documentum
- InfoWorks
- Office Suite 365, 2013, 2010
- Microsoft Excel, Word, Outlook, PowerPoint
- Metastorm
- SharePoint
Timeline
Document Control Specialist
Coverco Buildings
09.2022 - Current
Site Document Controller
EVJV
03.2020 - 07.2022
Senior Document Controller/Team Lead
Jacobs/Worley
03.2019 - 03.2020
Document Controller
IPAC Services Corporation
06.2018 - 09.2018
Intermediate Document Controller
TR Canada Inc
05.2015 - 07.2017
Electronic Document Management Support
Bantrel
11.2012 - 07.2013
Vendor Document Controller
Bantrel
06.2012 - 08.2014
Process Pipe Drafting -
Southern Alberta Institute of Technology
MicroStation I -
Southern Alberta Institute of Technology
Digital Drafting -
Southern Alberta Institute of Technology
AutoCAD I -
Southern Alberta Institute of Technology
AutoCAD II -
Southern Alberta Institute of Technology
High School Diploma -
Bishop O'Byrne High School
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