Kiran Thota

• Managed end-to-end invoice processing for both Purchase Order (P.O.) and Non-P.O. invoices, ensuring timely and accurate payment execution.
• Oversaw vendor master data management, including setup, maintenance, and payment method updates to ensure compliance with company policies and audit requirements.
• Conducted periodic vendor reconciliations to resolve outstanding issues, credit balances, or duplicate payments.
• Executed payment runs (weekly) using EFT, ACH, wire transfers, and cheques, adhering to company payment cycles and approval workflows.
• Initiated and completed the successful migration of payment method from cheques to EFT/ACH, resulting in reduced payment delays, improved vendor satisfaction, and decreased processing costs.
• Coordinated with internal departments (Procurement, Finance, and IT) to resolve blocked invoices and matching discrepancies.
• Supported employee expense reimbursement process using tools like Concur/Excel-based forms, ensuring timely review, approval, and payment.
• Performed PPV (Purchase Price Variance) and GR/IR account reconciliations, identifying and correcting mismatches between purchase orders, goods receipts, and invoices.
• Distributed remittance advice to vendors post-payment to ensure transparency and proper tracking of funds.
• Assisted with month-end closing activities, including AP accruals, reporting, and aging analysis.
• Collaborated with external auditors during audits by providing required documentation and explanations.
• Improved vendor relationships by maintaining regular communication, resolving disputes, and ensuring accurate and timely payments.
• Utilized ERP system SAP for invoice entry, payment processing, reporting, and reconciliations.

•Oversaw full-cycle accounts payable operations, including invoice validation, coding, approval workflow management, and timely disbursement across multiple entities.

•Processed and reconciled high-volume vendor invoices (300–500/month), utilizing ERP systems such as Netsuite Microsoft Dynamics and Concur to maintain accuracy and prevent duplicate payments.

•Ensured accurate 2-way and 3-way PO matching; identified and resolved GR/IR imbalances and Purchase Price Variances (PPV) to maintain integrity of financial records.

•Conducted vendor onboarding, including due diligence (e.g., banking info, tax forms), and maintained the vendor master file in compliance with internal controls and audit standards.

•Managed weekly EFT, ACH, and wire payment runs, prioritizing based on aging, payment terms, and cash flow strategies.

•Coordinated with procurement, receiving, and operations teams to resolve invoice discrepancies, price variances, and delivery disputes efficiently.

•Processed employee reimbursements through Concur with 100% adherence to corporate policies and CRA compliance for taxable and non-taxable expenses.

•Performed detailed reconciliations of AP sub-ledger to general ledger, clearing open items and assisting with accruals and adjusting entries during month-end close.

•Ensured accurate indirect tax coding (GST/HST/PST) for inter-provincial transactions and supported tax filings with documentation and analysis.

•Collaborated with internal and external auditors by preparing detailed audit schedules, responding to inquiries, and ensuring adherence to internal controls.

•Supported automation initiatives by identifying process gaps, assisting in AP workflow redesign, and participating in system testing and user training.

•Delivered consistent improvements in invoice cycle times and first-pass yield by implementing validation checklists and batch processing techniques.

• Extensive experience in invoice processing, payment verification, and expense reconciliation
• Proficient in utilizing financial software and ERP systems to manage accounts and transactions
• Thorough understanding of corporate travel policies and adept at processing travel expense reports
• Proven ability to identify discrepancies and resolve billing and payment issues promptly
• Closely monitored accounts to ensure timely payments and accurate resolution of billing discrepancies.
• Proactively identified cost-saving opportunities through detailed analysis of spending trends and by leveraging volume discounts with key suppliers.
• Strengthened vendor relationships through prompt, professional communication and resolution of inquiries or concerns.
• Maintained positive interactions with partners, employees, and customers through strong communication and interpersonal skills.
• Processed a high volume of intercompany invoices across multiple company codes, ensuring accuracy and compliance.
• Handled a diverse range of invoice types, including PO-based, GL-coded, legal, freight, discount, and employee expense reimbursements.
• Managed the full cycle of vendor payments: preparing payment run files and executing payments via cheque, ACH, wire transfer, EFT, credit card, and portal-based systems.
• Oversaw vendor management activities, including onboarding, updates, and issue resolution.
• Performed PPV (Purchase Price Variance) analysis and activities to maintain cost control and accounting accuracy.

• Processed high-volume PO and non-PO invoices with accuracy, ensuring 2-way/3-way matching and timely approvals in ERP systems (Peoplesoft,Winweb, Concur).
• Managed full-cycle accounts payable, including invoice entry, vendor setup, payment runs, and month-end reconciliations.
• Coordinated and executed EFT, wire, and cheque payments while adhering to payment terms and optimizing cash flow.
• Investigated and resolved Purchase Price Variances (PPV) and GR/IR discrepancies in coordination with procurement and receiving teams.
• Maintained vendor master records, handled onboarding documentation, and resolved inquiries to ensure strong vendor relationships.
• Accurately processed employee expense reimbursements in Concur, ensuring policy compliance and proper GL allocation.
• Reconciled AP sub-ledger to the general ledger, prepared accruals, and supported month-end and year-end close activities.
• Ensured proper tax coding (GST/HST/PST) and compliance with CRA regulations during invoice processing.
• Assisted in internal and external audits by preparing supporting documentation and responding to audit requests.
• Implemented process improvements to reduce invoice exceptions and increase payment efficiency.
• Allocating invoices to team in Kofax database
• Vendors statements reconciliation
• Replying vendor's inquiries
• Preparing bi-weekly payment runs (ACH,WIRE,EFT, Cheques)
• Remittance slips coded and saved in folder
• Remittance slips delivered to individual vendors via email.

• Invoice processing, for both purchase order invoices and other invoices, in multiple currencies including registering, coding, obtaining approval and inputting data into our accounting software
• Conduct 3-way matching of purchase orders, shipment receipt documents and invoices, working closely with Procurement team
• Process employee expense reimbursements and prepare employee corporate credit card reconciliations
• Set up new vendors and manage existing vendor records in accounting system
• Perform regular cheque runs, ACH and wire transfers on a bi-weekly basis
• Communicate with vendors and internal departments to obtain information, respond to inquiries and resolve issues in a timely manner, while always maintaining good relations
• File invoices after payments are processed and maintain vendor AP files
• Review vendor statements and seek resolution on any outstanding items
• Ensure adherence to PST self-assessment process
• Ensure adherence to internal controls over the accounts payable process
• Support the month-end, quarter-end, year-end close processes and financial audits
• Support the designing and implementing of new processes and procedures to yield greater accuracy and timeliness for the accounts payable process
• Perform other duties as assigned.

• Invoice processing on time to the vendors
• Providing payment information accurately and dealing with account reconciliations weekly, monthly
• Creating invoices and sending to customers on time
• Entering customers receipts for credit and debit, e transfers cheques payments
• Run's weekly trial balance report
• Perform daily processes and controls correctly and punctually, ensuring company policies are followed
• Handle daily department mail by opening, sorting, and distributing it
• Complete full-cycle A/P
• Maintain proper storage of invoices, checks, and other documents by organizing, logging, scanning.