THI THUY TRANG (VIVIAN) LE

Account Payable:

• Manage and process online payments for utility invoices.
• Assist AP in processing vendor's invoices, reconcile vendor statements and handle complaints or discrepancies related to online payments.

Account Receivable:

• Daily keep track of incoming payments, including checks, electronic payments, and other forms of remittance and post receipts to appropriate general ledger accounts.
• Ensure that all unapplied cash receipts in AR will be posted on a timely basis for the bank reconciliation in the beginning of the month.
• Maintain accurate records of customer payments, adjustments, and collection activities within the accounting system.
• Reconcile received payments with outstanding accounts receivable balances, promptly addressing any inconsistencies monthly.
• Generate regular reports on accounts receivable status for management review weekly.
• Follow up on overdue invoices with contract Directors and financial administrators and resolve any payment discrepancies.
• Investigate and reconcile any account discrepancies, offering suggestions to prevent recurrence.
• Manage AR email inbox and respond to all correspondence and inquiries from customers and team members.

Financial statement preparation:

• Prepare reconciliations for assigned bank accounts monthly.
• Reconcile corporate credit expenses, prepare journal entries to report on MRI.

• Gather and verify invoices by collecting proper paperwork/approval prior to payments.
• Process invoices from vendors in TMS system, monitor email inboxes daily for invoices, and answer related inquiries about payables.
• Resolve accounts payable issues with vendors
• Assist AP to reconcile monthly accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
• Process and send 500+ invoices monthly according to freight category and ensure information reflects accurately on shipping and invoicing data.
• Communicate with customers on billing matters.
• Assist AR to reconcile monthly account receivable ledger to ensure that all payments are received accurately and timely.